EU FUNDS UNIT CAROLE SULLIVAN DEPARTMENT OF JUSTICE AND EQUALITY - - PowerPoint PPT Presentation

EU FUNDS UNIT

CAROLE SULLIVAN DEPARTMENT OF JUSTICE AND EQUALITY 2016 Calls for Proposals ESF PEIL 2.7 and 2.9

CONTENT

• Set-Up of EU Funds Unit
• 2016 Call for Proposals
• Documentation
• Management of Process
• Appraisal Process
• Approved Projects
• Next Steps

SET-UP OF EU FUNDS UNIT

• Established Q2 2016
• Budget, premises established – Equality and Integration

Division

• Joint Beneficiary with Gender Equality and Office for the

Promotion of Migrant Integration

• PO, AP, HEO and EO brought onto team
• External Support brought on board (October 2016) following

procurement process

• KOSI Corporation was successful, and 2 Contractors recruited

2016 CALL FOR PROPOSALS

• Three separate Calls for Proposals issued September 2016
• Asylum, Migration Integration Fund - €4.5m over 3 years
• Min Project size €200k – 75% AMIF funded, balance Project co-funding
• ESF PEIL 2.7 Integration and Employment of Migrants - €3.3m over 4 years
• Min Project size €250k, 50% ESF funded, 50% National Funding
• ESF PEIL 2.9 Gender Equality - €5.5m over 3 years
• €4.5m for Women Returning to the Workplace projects
• €1m Women Entrepreneurship projects
• Min project size €200k, 50% ESF Funded, 50% National Funding

ACTIVITY IMPLEMENTATION PLAN

ESF PEIL 2.7 Integration and Employment of Migrants

• Aimed at legally resident migrants experiencing barriers to

participation and employment because of language difficulties, lack of training or social exclusion

• To implement a programme to increase employment

possibilities….through comprehensive employment programme…include language training around the workplace, social skills training and mentoring

ACTIVITY IMPLEMENTATION PLAN

ESF PEIL 2.9 Gender Equality

• Women Returning to the Workplace – to develop and

deliver one or more training modules to offer self- developmental training in employment related skills on a part-time basis

• Aimed at women detached from the labour market – not in

paid employment but not registered as unemployed

• Women’s Entrepreneurship - to develop and deliver

intervention aimed at addressing the gender gap in entrepreneurial activity through targeted supports

NATIONAL POLICY CONTEXT RECENT DEVELOPMENTS

• Standardised Information and Guidance for

Applicants Documents*

• Standardised Application Forms*
• Project Proposal
• Project Budget
• Helpline/e-mail set up to support applicants
• FAQs published on Department web-site
• Proactive Communications Strategy – print and

social media, NGO networks

*Standardised where possible. Some minor variation required due to differing features and terms

2016 CALL FOR PROPOSALS - DOCUMENTATION

CALL FOR PROPOSALS – MANAGEMENT OF PROCESS

• Document Management System designed and outline

structure established

• Detailed Process Documents prepared for
• Query Handling (including metrics)
• Application Registration
• Initial Completeness Check
• Project Appraisal
• ‘Dummy Run’ using fictional application
• Designed to test robustness of processes, and
• Calibrate the assessment between appraisers

Topics Number Total Queries Rec'd 117 Responses 117 100% Project Eligibility criteria 31 Total Phone 32 Phone 32 100% Clarification of cost headings 22 Total E-Mail 85 E-Mail 85 100% Eligibility outside EU 10 Matching Funding 12 Seeking documentation 13 One organisation lead >1 project 2 Other 27 Total 0.4 Days Total 97% Total 117 Phone 0.0 Days Phone 100% E-Mail 0.5 Days E-Mail 96% Query by Fund Number PEIL 2.9 GE 19 PEIL 2.7 IEM 17 Yes 20% AMIF 42 No 80% All 39 Total 117

EU Funds Unit

Summary Query Handling Metrics

• 2. Included in FAQ

Overview Avg Response Days Percentage Compliance

• 1. Response within 3 Days

APPRAISAL PROCESS

• Each Application assessed by one EU Funds

Co-Ordinator

• Then Moderated by second team member
• Team Moderation of all projects to be

recommended for approval, plus ‘near misses’

• All Team moderated projects presented to

Appraisal Committee

• Appraisal Committee consisted of EU Funds team,

Department specialist, external specialist and KOSI Representative

AMIF* ESF 2.7 IEM ESF 2.9 GE (Strand A) ESF 2.9 GE (Strand B) No of Applications 45 27 30 22 Total Amount Sought 11,654,137 € 16,764,802 € 10,844,279 € 6,238,956 € Total for Projects meeting 65 minimum 6,608,912 € 7,512,626 € 5,514,290 € 3,867,120 € Total Amount Approved 4,509,225 € 3,288,498 € 4,045,869 € 1,169,012 € No of Projects approved 20 5 14 4 *Includes both Crosscare Projects as separate projects

APPRAISAL PROCESS - TOOLS

‘Semi-automated’ matrix used to assess projects, intended to Demonstrate compliance with Fund rules Assess each criterion (and sub- criterion) consistently and fairly Provide standardised commentary linked to the assessment

Applicant Organisation: Total Project Cost

Y

Project Name: Grant Amount sought: Y No. Scoring Criterion Marks Available Recommended Score 1 Strength of Proposal 30 26 2 Capacity of applicant 30 27 3 Strategic Fit 10 8 4 Value for Money 30 27 Total 100 88 Evaluation Matrix for ESF PEIL 2.9 Gender Equality Strand A (Women Returning to the Workforce) Section 1. Applicant Information Costs within guidelines? Y/N Grant within guideline? Y/N Section 2. Scoring Matrix (see individual sheets for each Scoring Criterion) Comments Strong need evident. Planned activities likely to improve services and address unmet needs of women detached from the labour market. Targets clear, attainable and measurable. Activities likely to deliver good outcomes for participants. Target participants fit with Specific Objective and Target Persons set out in CFP. Objectives clearly set out. Project clearly addresses ESF horizontal themes. Applicant has strong evidence of working closely with women detached from the labour market. Applicant has delivered many similar/comparable activities. Strong evidence of governance and financial viability. Strong evidence of capacity to manage the funding properly. Applicant demonstrates strong capacity to collect, maintain and report monitoring information. Strong evidence presented that project is aligned with national policies. No duplication of efforts with other projects in this area. Strong alignment of this project with others in this area. Proposed spend delivers strong outputs. Budget is clear and well-presented. Costs are good value compared with market norms. Overhead costs are highly reasonable. Costs are realistic and relevant. Proposal meets minimum "Capacity of Applicant" score of 20. Proposal meets minimum target

• verall score of 65.

This summary Appraisal document was shared with the Applicant as feedback

• n our assessment of their project.

APPROVED PROJECTS

Project Name Grant Amount IEM 11 Business in the Community 1,925,000 € IEM 17 New Communities Partnership 329,045 € IEM 06 County Kilkenny Leadership Partners 357,350 € IEM 20 Cultúr Celebrating Diversity Ltd 327,103 € IEM 16 Seetec 350,000 € Total 3,288,498 € ESF PEIL 2.7 Integration & Employment of Migrants

Project Name Grant Amount GE 07 PARTAS 278,405 € GE 14 GMIT 311,721 € GE 32 SECAD (South & East Cork 299,794 € GE 39 Migrant Rights Centre Ire 279,092 € Total 1,169,012 € ESF PEIL 2.9 Gender Equality (Strand B)

Project Name Grant Amount GE 46 Ballyhoura Development CLG 316,552 € GE 25 North East & West Kerry Development 274,324 € GE 08 People 1st 599,518 € GE 40 Equal Ireland 242,643 € GE 21 IRD Duhallow 289,059 € GE 34 Cavan Monaghan ETB 199,667 € GE 16 Westmeath Community Development L 292,500 € GE 52

• St. Catherine's Community Services Cen

303,560 € GE 12 Southside Partnership 334,000 € GE 01 South East Training and Education Centr 213,004 € GE 09 Ruhama 238,575 € GE 18 NCCWN 250,000 € GE 29 Cork City Partnership 202,467 € GE 43 One Family 290,000 € Total 4,045,869 € ESF PEIL 2.9 Gender Equality (Strand A)

• Projects are located throughout

Ireland

• [Note that this map includes AMIF

projects]

• Significant concentration of

projects in Dublin area

• Although note that a number
• f Dublin-based projects have

National coverage

PROJECT LOCATIONS

NEXT STEPS

• Contracting Process largely complete
• The Project’s Quarterly Targets, both operational and financial, are ‘baked in’

to the grant agreements

• Many projects underway, and initial payments authorised
• Quarterly Reporting
• Projects are required to submit quarterly reports to EU Funds Unit
• Quarterly Operating Report, detailing performance against Plan
• Quarterly Financial Report, showing actual costs against Budget
• Participant Tracking Form showing profile of participants in line with common output

and result indictors (Annex 1)

• EU Funds Unit moving to Control Phase
• Detailed operating guidelines issued to all projects
• EU Funds Co-ordinators to review performance of project delivery,

adherence to budget and fund criteria

• Using standardised templates, customised for each project
• Mixture of desk-based and On-the-Spot reviews
• Design of Programme ‘Dashboard’ reporting underway