Two Types of Activity Funds SAF Student Activity Funds CAF Campus - - PowerPoint PPT Presentation

Two Types of Activity Funds

• SAF – Student Activity Funds
• CAF – Campus Activity Funds

How do I distinguish between the two types?

• Do other persons besides the students decide how

to spend the money? If yes, funds are CAF (199 OR 461 – Principal Account).

• Do the students have sole responsibility for

deciding how to spend the money? If yes, funds are SAF (865 – Student Account).

CAF

Campus Activity Funds:

• Belong to the Campus/District
• Money raised locally at the school or donated to the school.
• Accounts include school office and departmental accounts.
• Sponsors for CAF accounts include the Principal as well as

departmental people.

• Expenditures must benefit student body

Like General Funds:

• Must adhere to State and Board Policy and District regulation.
• Subject to purchasing and bid laws.

CAF – ALLOWABLE EXPENDITURES

• General Operation of the school.
• Public purpose in the realm of education
• Direct or indirect benefit to students

– Field Trips – admission fees – Perfect attendance incentives for students – Teacher appreciation awards – Classroom and office supplies – Refreshments and snacks (for in-services, staff meetings, retirement receptions).

CAF – PROHIBITED EXPENDITURES

• Individual membership fees
• Gifts (i.e., flowers, Christmas turkeys, gift certificates, bonuses)
• Donations
• Abuse of staff appreciation meals, parties for staff, including

food, decorations, favors

• Extravagant expenditures

SAF

STUDENT FUNDS = CLUB FUNDS = AGENCY FUNDS

• Belong to various student groups; not to the campus or district
• Spending decisions rest “solely” with the students
• Not subject to purchasing and bid laws
• Class, club or student groups must have elected officers (in
• rder to qualify for tax free days)

FUND RAISERS

• Fund raisers by adults can only be done by adults.
• If it is a faculty fundraiser – you cannot use children to sell.
• Should be done strictly on a voluntary basis and shall not

disrupt the regular school day.

• Funds raised by adults can be used for adults and students, but

funds raised by the students can only be used by students.

FUND RAISERS - CONT

• Funds raised shall be received, deposited and disbursed in

accordance with district rules and regulations.

FUND RAISER PROCEDURE

• Sponsor prepares and submits the “Request for Permission and

Operating Report” to campus Director.

• The Campus Director approves/denies and forwards to

Superintendent for final approval.

• After fund raise is held all proceeds or disbursements, if any,

are to be submitted to the campus director for deposit on a DAILY BASIS and the principal shall issue a receipt to sponsor.

• All deposit receipts and reports MUST be submitted to Central

Office daily for reconciliation.

• Deposit bags and overnight deposit keys are available at Central

Office.

• Contact Dora Alonzo for further information.