5/19/2020 Elementary Planning for 2021: Phase 2, Data Review Online Community Information Session May 19, 2020
5/19/2020 Elementary School Planning for 2021: Phase 2, Data Review Welcome We will be starting soon! • Attendees can type questions throughout presentation into Live Q&A box • Recording of session available afterwards • Subtitles of online discussion available in multiple languages. For details, visit: www.apsva.us/engage/engage-aps-online- feedback/online-community-information- session-on-phase-2-data-review/ • Planning & Evaluation Staff Panel: o Lisa Stengle, Executive Director o Gladis Bourdouane, Planner o Robert Ruiz, Principal Planner www.apsva.us/engage 5/19/2020 2
5/19/2020 Agenda During this online information session, staff will do the following: • Share overall timeline for Elementary School Planning for 2021 • Present information about Phase 2 Data Review for fall boundary process • Answer community members’ questions received via engage@apsva.us • Address questions received during this online session about the Phase 2 information being presented
5/19/2020 Elementary School Planning for 2021
5/19/2020 Elementary Planning Phase 2: Data Review Objectives This data review seeks to prepare APS for the Fall 2020 boundary process as follows: • Be transparent in sharing Planning Unit data with the community as the first step in preparing for this boundary process • Conduct a careful and critical examination with stakeholders of the Planning Unit data that will be used in this boundary process • Review input received and ensure data is accurate, complete and ready to use for boundary adjustments • Publish the final Planning Unit data in August 2020 that will be used in adjusting boundaries in the fall (Phase 3)
5/19/2020 Elementary Planning for 2021 Phases
5/19/2020 Timeline: Elementary School Planning for 2021-22 Timing Planning Activities Planning Unit Data Review to prepare for Fall 2020 boundary process (Note: this “Getting Started” • phase of the boundary process is being done early to allow ample time for revisions to data) Spring 2020 Cross-departmental team to begin planning for school moves transition; new APS Engage webpage • Principal search for new neighborhood school at Key site • Collaboration with cross-departmental staff and instructional leaders to prepare for fall boundary • adjustments; begin to develop preliminary scenarios guided by their input, School Board boundaries Summer 2020 policy, and final data from the Spring 2020 Data Review process Cross-departmental team continues planning work in support of school moves transition • September – APS Engage webpages, School Talk messages and other communications will provide details to • stakeholders about process and timeline for boundary adjustments and school moves transition December 2020 Boundary process will include engagement opportunities for community to share their input • Nov./Dec. 2020 School Board adopts new boundaries; updates made to 2021 Kindergarten Information Night materials • Spring 2021 Communications to notify families affected by new boundaries • Ongoing planning and communications for transitions due to school moves and boundary adjustments • Summer 2021 Facility refreshes and kitchen expansions at three schools involved in school moves process 7 Fall 2021 School moves and new boundaries take effect for 2021-22 school year
5/19/2020 School Board Boundary Policy B-2.1 The Arlington School Board has established, and may change, school attendance boundaries to govern school assignments based on student residence both to advance the educational mission of the system and to contribute to the efficiency of the school division. The Board structures boundaries with the goal that students may attend school in an appropriate, instructional environment, and to make cost- efficient use of capital assets and instructional resources.
5/19/2020 Elementary Planning Phase 3: Fall Elementary School Boundary Process In Fall 2020, APS will implement the Phase 3 boundary process and adjust boundaries across elementary neighborhood schools, to take effect in the 2021-22 school year. • This process will develop attendance zones for the new neighborhood elementary schools at: − The Key site (2300 Key Blvd.) − The Reed site (1644 N. McKinley Rd.), and − A new neighborhood attendance zone around Arlington Science Focus School (ASFS, at 1501 N. Lincoln St.) • These boundary adjustments will help APS manage capacity utilization at neighborhood elementary schools • The School Board will adopt new boundaries in Nov.-Dec. 2020
5/19/2020 Changes Since Last Boundary Process • Input to APS from 2018 Elementary School Boundary Process − Community input and FAC helped identify adjustments needed to data − CCPTA recommended more time be allowed for data review, separate from boundary adjustment process • Changes made to 2020 Elementary School Boundary Process, in response to this feedback − Boundary process in two phases now extends over longer period of time: data review in spring and then boundary adjustments in fall − Early review of data with community allows more time to make any needed adjustments to data before any scenarios are developed − Boundary adjustment process in fall can be more focused − Community input will be gathered in both phases of the boundary process
5/19/2020 Sources of APS Planning Data • APS September 30, 2019 official enrollment counts by address, matched to planning units • APS Historical Student Information System address-level data, matched to current planning units, from September 30 of 2018, 2017, 2016, and 2015 • Planning Unit boundaries in a GIS format, most recently updated in Fall 2018 • Housing Unit Forecast from Arlington County Government (ACG) from September 2019 and updated with ACG residential construction status information from March 2020 • Student Generation Rates used in the Fall 2019 ten-year projections and produced by APS staff are applied to the Housing Unit Forecast • Actual Resident Live Births from 2015 through 2018 is sourced from ACG, who receive that information from the Virginia Department of Health. This historical information is for live births to mothers who reside in Arlington County • Birth to Kindergarten Ratio is updated on a yearly basis by APS staff. This ratio represents the percentage of children entering kindergarten in a particular year as compared to the total number of children born five years earlier to Arlington County parents. • APS Spring Update to the 2020-21 School Year was used for the assumption of how many future Kindergarten students were likely to attend an option school. Data resources with links to documents: www.apsva.us/engage/data-review-for-fall-2020-boundary-process/
5/19/2020 Phase 2 Data Review
5/19/2020 Community Review & Feedback in Phase 2 Planning Unit Data • Review data table using your knowledge of your neighborhoods − Planning Units are the geographic building blocks used to define attendance boundaries for neighborhood schools • Identify any information that you feel APS should consider about a specific Planning Unit Methodology for Elementary School Level Projections • Consider the two alternative approaches that APS could use for the Planning Unit projections methodology and share input with staff
5/19/2020 Online Community Questionnaire Review of Documents What We Are Asking the Community to do: • Based on your knowledge of your neighborhoods, review three documents and provide input by Planning Unit APS Planning Unit Data Table (This table contains available data by planning unit, such as the number of students who live in planning unit, number of projected K-5 students, student demographics, etc.) Arlington County Table 2 and 3 Housing Unit Forecast and Site Plan Approvals (Table 2 is referenced in Planning Unit Data Table for specific housing development information.) APS Map with Planning Units and Street Names (To help in identifying your Planning Unit) Online Questionnaire is Open through June 5, 2020: www.apsva.us/engage/data-review-for-fall-2020-boundary-process/
5/19/2020 Online Community Questionnaire Input by Planning Unit Based on the community’s knowledge and review of the referenced documents: • Are there any housing developments that you know are under construction in this Planning Unit that you do not see reflected in the Arlington County Table 2 Housing Unit Forecast? • On occasion, there have been housing developments located in the wrong Planning Unit. Based on your knowledge of this Planning Unit, are there any existing or planned housing developments that may belong in a different planning unit? • Is there anything else related to this planning unit that you would like staff to know? Online Questionnaire is Open through June 5, 2020: www.apsva.us/engage/data-review-for-fall-2020-boundary-process/
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