Electronic Tenure and/or Promotion Process 2019-20 Plan to - - PowerPoint PPT Presentation

Electronic Tenure and/or Promotion Process 2019-20

Plan to incorporate interim and major reviews as well as NTT promotions next academic year.

11/12/2019 & 11/26/2019

HALF PAGE IMAGE SIZE EXAMPLE

Notes

• This presentation is geared

towards faculty serving on tenure/promotion committees this academic year.

• Detailed steps have been

provided to unit assistants.

• The Schedule of

administrative deadlines* has important dates for faculty, supervisors, committees, and involved offices.

*See the “Important Dates and Deadlines” section here: https://www.mtu.edu/hr/current/faculty/

Roles

• Assistants at each stage will have edit access to the appropriate

drive folder(s).

• allows for uploading files and changing access to individual files
• Committees, chairs, and deans will be given “view access” at the

appropriate stages.

• will not be able to download, print, or copy files
• view access will expire at set dates/times (see schedule)
• File ownership will be transferred to HR at specific points in the

process.

11/12/2019 & 11/26/2019

11/12/2019 & 11/26/2019

August - November

• Google folders for each unit is created and shared.
• Unit assistant has edit access in order to upload the faculty

member’s virtual binder and insert materials into respective sections

• f the administrative virtual binder outline then upload file.
• Departmental & college folders shared with respective committees.

11/12/2019 & 11/26/2019

December

• Faculty provides assistant with finalized virtual binder for uploading; assistant disables

downloading/printing/copying for each document uploaded.

• Unit TPR committee reviews Faculty Checklist & materials in administrative binder or external

reference letters if retained in a Google folder. NOTE: Available in each subfolder is a navigation document to help in searching for sections of the binders.

• By 12/23/19 unit TPR committee sends their completed confidentiality statement,

recommendation, and memo to appropriate assistant. NOTE: After this date, the unit’s committee will no longer have access to the drive/binders.

11/12/2019 & 11/26/2019

January (Mid to Late)

In Colleges chair:

• submits recommendation memo to assistant for binder by 1/17/20,

assistant:

• ensures that all files from unit TPR and chair review are included in the administrative binder,
• uploads binder file,
• changes ownership of all files to Renee Ozanich.

NOTE: After chair deadline (1/17/20), departments will no longer have access to the files/folders. college & inter-school TPR committees: Have access to folder and will be able to review completed files if they are ready early.

11/12/2019 & 11/26/2019

February

Beginning of month:

• By 2/7/20 college/inter-school TPR committee sends their confidentiality statement,

recommendation, and memo to respective assistant. NOTE: After this date, committee will no longer have access to the drive/binders.

• Assistant adds documents to the administrative binder.

End of month:

• Dean’s recommendation and memo due to assistant by 2/28/20.
• Assistant will add the dean’s recommendation and memo to the administrative binder.
• Assistant changes ownership of the documents to Renee Ozanich.

NOTE: After this date, college dean and assistant will no longer have access to the drive/binders.

March, April, and May

• March: Provost and president review materials.
• April: review and recommendation is complete and communicated to deans,

faculty, and the Secretary of the Board of Trustees.

• Board agenda is made public two weeks prior to May meeting and will

include faculty informational sheets.

• May: Board of Trustees votes at meeting.
• HR distributes Board actions to deans and department chairs/division

directors.

• Supervisor distributes tenure and/or promotion letters to individual faculty.

11/12/2019 & 11/26/2019

Faculty Activity Report (FAR)

• Date range for report
• History embedded in report
• FAR as form
• Narrative fields
• Provide additional context
• Static, annual, and record-specific
• Not all faculty will use all fields
• Questions?

Thank You! Feel free to provide feedback to HR

• r the provost’s office at any point

during the process.

11/12/2019 & 11/26/2019