APPLYING FOR TENURE GUIDELINES AND HINTS Deadline Thursday, - - PowerPoint PPT Presentation

APPLYING FOR TENURE

GUIDELINES AND HINTS

Deadline

Thursday, December 1, 2016 for Tenure A-5 forms (for tenure) must be presented to the Tenure and Promotion Committee by this date. Please make sure you have the correct (2015) version of the A-5 form. All forms can be found on the Provost’s Resource page:

http://www.gallaudet.edu/academic-affairs/resources/faculty-forms.html

Useful Links

Creating an Electronic Portfolio

https://sites.google.com/a/gallaudet.edu/creating-an-electronic-portfolio- 2015/home

Faculty Forms - Tenure and Promotion

http://www.gallaudet.edu/academic-affairs/resources/faculty-forms.html

Current GU Faculty Handbook

http://www.gallaudet.edu/faculty-governance/university-faculty-handbook.html

Faculty Committees and Shared Governance

http://www.gallaudet.edu/office-of-academic-quality/shared-governance.html

• Dept. Standards for Faculty Actions

http://www.gallaudet.edu/academic-affairs/resources/departmental- standards.html

Chain-of-Custody for Applications for Tenure

1) Your Program/Department makes its recommendation to your Dean and submits your application to the Tenure and Promotion Committee. 2) The Tenure and Promotion Committee makes its recommendation to your Dean. 3) Your Dean makes his/her recommendations to the Provost. 4) The Provost makes her tenure recommendations to the President. 5) The President makes her tenure recommendations to the Board. 5) The Board of Trustees vote on your tenure application.

At the Program and Department Levels

Your Program/Department makes its recommendation to your Dean. Please make sure that your abridged file and portfolio is accessible to the Dean, Provost, and Tenure/Promotion Committee members (see slide # 19). The application never dies at the department level; unless withdrawn by the faculty applicant, all applications go to the Tenure and Promotion Committee and will be reviewed (c.f. UF Guidelines 6.7.1.4).

A word about your Chairperson…

They don’t get training on dealing with tenure/promotion requests. The sense of urgency for your application is significantly higher for you than it is for them. They don’t always fully understand the department criteria as it relates to your application. Moral: Be your own strongest advocate.

At the Committee Level

UF Faculty Bylaws VIII.I.2.a: “The (Tenure and Promotion) Committee’s review (of an application for tenure) shall focus solely on whether or not the candidate has met the criteria for…tenure established by the candidate’s department and the requirements for …tenure found in the University Faculty

• Handbook. If it is the committee’s decision that the

candidate has not met the criteria for … tenure established by the candidate’s department, they may, if they feel the situation so warrants, recommend to the dean that the requested personnel action be supported. ”

Program/Department Criteria for Tenure

Read and familiarize yourself with your program/department’s criteria for tenure. Please understand that the Committee will be basing their recommendation solely on whether or not your application meets the criteria as set forth by your program/department. Portfolio Artifacts

• 1. Be thorough: if the criteria asks that you create syllabi, include a few

copies of your syllabi.

• 2. Examples of teaching activities, publications, or service.
• 3. Student evaluations
• 4. Letters of recommendation / support

Summary Sheet (more later)

At the Administrative Level

Legally, program/department and University criteria for tenure are considered to be the minimum standard. As much as possible, faculty need to show that they go well beyond the criteria for tenure established by their department and by the University.

Electronic Portfolios

The Promotion/Tenure Committee is requiring electronic portfolios for all Tenure applications. Please feel free to select the electronic platform of your choice: Google Drive, Weebly, Wix, among others. All we ask is that your platform be user-friendly in terms of navigation. Please be sure to check privacy and security issues pertaining to the platform of your choice. Please share ONE file or link for the entire portfolio with many specific sub-files.

Electronic Portfolio, Basic Format

ONE file for your portfolio. Everything is in this one file, which should contain an organized structure of specific sub-files. All individual files have separate sub-files: multi-page PDF files containing several files is not an accepted format. Please follow the file-naming convention as phrased:

Last-name.First-name.Tenure.Portfolio.2016-2017

For hints and guidance in setting up your electronic portfolio, please go to this link:

https://sites.google.com/a/gallaudet.edu/creating-an-electronic-portfolio- 2015/home

Electronic Portfolio, Basic Format

Alice.Cogswell.Tenure.Portfolio.2016-2017

• Abridged Folder
• Teaching Artifacts Folder
• Scholarship/Creative Activities Artifacts Folder
• Service Artifacts Folder
• Other Artifacts Folder

For your reference, the listing of all faculty forms germane to your tenure application may be found at the Provost’s website:

http://www.gallaudet.edu/academic-affairs/resources/faculty-forms.html

Electronic Portfolio, Basic Format

Your Abridged File folder should include the following:

• A-5 form for tenure
• Summary sheet
• D-RE form for tenure
• Copy of your program’s criteria for tenure
• Folder with all previous D-REs in separate sub-files
• Folder containing letters of recommendation in separate sub

files

• Copy of letter of appointment to tenure-track status

(any mention of your salary should be redacted)

• ASLPI rating letter
• CV in Gallaudet format
• Letter to your chair requesting tenure

Electronic Portfolio, Basic Format

Teaching Folder

• Folder containing sub folders with individual peer reviews
• Folder containing sub folders with individual course syllabi
• Folder containing sub folders with individual student

evaluations

• Folder containing examples of teaching pedagogy.
• 1. Examples of class assignments and activities that help students achieve

course SLOs.

• 2. Examples of research on teaching methods in the hope of improving teaching.
• Folder containing information on additional teacher training

(multicultural transformation, bilingual teaching…)

• Other…

Electronic Portfolio, Basic Format

Scholarship/Creative Activities Folder

• Folder containing sub folders with documentation of creative

activities and/or publications

• Folder containing sub folders with documentation and examples
• f presentations
• Folder containing other items you want the committee to

consider

Service Folder

• Folder - Departmental service
• Folder - University service
• Folder - Professional service
• Folder - Deaf community service
• Folder - Other service you want the committee to consider

Portfolios in General

Step One

• Please make sure that all artifacts required by the department criteria

are in the portfolio.

• Please make your artifacts easy to find. The previously-mentioned

suggestions may be modified to fit your portfolio.

• The abridged should be visible immediately after your main application

folder has been opened, and be easily accessible.

• If your department requires that you create syllabi, please put one

sample syllabi in your abridged file and the others in the teaching folder found in your portfolio.

• If they are required by your program/department for your application,

all letters of recommendation/support should go in the abridged file.

• Please explain how your portfolio artifacts serve as evidence of your

satisfaction of your program/department’s criteria for tenure.

More on Portfolios

Step Two

• Show your deans that you’re a candidate deserving and worthy
• f tenure.
• Even if your program/department does not require letters of

recommendation, you should think about including them in your application.

• Remember your ultimate goal: you want to be approved for
• tenure. Ask yourself, “How does this artifact help my dean

recognize and understand that my work goes beyond the minimum program/department criteria?”

• Don’t throw things together willy-nilly. Make sure your

important artifacts will be noticed. Draw attention to what needs to be noticed.

Even More About Electronic Portfolios

Please make your portfolios available to all committee members, your dean, and the Provost (see next slide). Please make sure that important artifacts are easily found: folders and subfolders are your friends. Your online portfolio should be easily navigable. In particular, please ensure that multiple windows may be kept open simultaneously.

Share Your Tenure Portfolio With:

The Provost Your Dean (Dr. Agboola, Dr. Gertz, or Dr. Mathur) Promotion and Tenure Committee (Fall 2016)

• James Nickerson
• Brian Greenwald
• Frances Marquez
• Christina Yuknis
• Daniel Koo
• Ethan Sinnott
• Kendra Smith
• Qi Wang
• Matthew Bakke
• Paul Dudis

ASLPI Scores

Faculty with ASLPI scores below 3 should provide documentation of efforts to improve both fluency in ASL and classroom discourse. Letters of support from faculty, staff, and students may be helpful. Student evaluations specifically mentioning fluency in ASL can be provided.

Summary Sheet

Your chair should write the summary sheet prefacing your tenure application, and you want to make sure it is done correctly. Your chair should fill it out in formal third person: “Dr. Doe is highly regarded…” Your summary sheet should be THREE pages maximum. The first page is designated ONLY for personal information and required signatures. The summary should start at the top of page 2. Provide a copy of your summary sheet in your abridged file.

Summary Sheet, Continued

The Summary sheet is not a required component of the portfolio submitted to the Committee, but it can help us focus

• n how you have met tenure criteria as set forth by your

program/department. Make sure your chair writes the summary sheet with a copy of the criteria next to him or her showing how you have met and hopefully exceeded each criteria. The chair writes the summary sheet because it is a summary

• f your evaluation for tenure.

Make sure the narrative focuses on how you satisfied the criteria, as this is what the Board (and the Committee!) wants to see.

Curriculum Vitae (CV)

Please make sure your CV follows the format as found on the Provost’s Faculty Resources page. Just sign it: it does not have to be taken to a notary public. As of now, there is no limit on the number of pages of your CV.

In Conclusion

Please contact a member of the Tenure and Promotion committee if you have any questions. There are many great electronic portfolios out there: we strongly recommend asking a colleague—or several colleagues—if you can see their portfolio(s) for ideas and inspiration. Follow the required format for your portfolio and make sure the information in your DRE and summary sheet calls our attention to the artifacts in your application that you deem important. Make those artifacts easy to find. Work with your chair on your summary sheet so that it, too, emphasizes what you deem in your application as important.