ED515 Complexit du Vivant Journe de rentre 18 novembre 2016, UPMC - - PowerPoint PPT Presentation

ED515 Complexité du Vivant Journée de rentrée 18 novembre 2016, UPMC

Main goals of this day

ü Present you the doctoral school and the PhD program (pedagogical and administrative aspects) ü Promote interactions between PhD students ü Start the following-up of your PhD project : poster presentation and discussion between PhD students and researchers from the doctoral school

The program

9h: Presentation of the Doctoral School and the doctorate (Emmanuèle Mouchel-Vielh) 9h45: The life of a PhD student (Marine Petit) 10h15: The life of a PhD supervisor (Clémence Carron) 10h45: Break 11h: An example of career in the academical research (Clément Carré, assistant professor) 11h30: An example of career outside the academical research (Nils Braun, HCB) 12h: PhD student representatives presentation 12h30-14h: Lunch in the "Caves Esclangon" 14h-15h30: Poster session 1 in the "Caves Esclangon" (odd numbers) 15h30-17h: Poster session 2 in the "Caves Esclangon" (even numbers)

The doctoral school Complexité du Vivant

Complexité du Vivant - Life Science Complexity ED 515-CdV Doctoral school of UPMC co-accredited by PSL

Director: Emmanuèle Mouchel-Vielh (emmanuele.mouchel@upmc.fr) PSL referent: Nathalie Dostatni (nathalie.dostatni@curie.fr) Secretary: Samira Erraji (01 44 27 47 50) and Aude Cortot (01 44 27 32 33) edcdv@upmc.fr Location: UPMC, 7 Quai Saint-Bernard, B building, 1st floor, room 115 Website: http://www.ed515.upmc.fr/ (english version soon)

One ED but two administra@ve establishments: UPMC and PSL

ED UPMC or PSL

Pedagogical and administrative missions for ALL PhD students: recruitment of PhD students, administrative registration, thesis committees, doctoral trainings, scientific animation, PhD defense Administrative missions: administrative registration, doctoral trainings, PhD defense UPMC: Institut de Formation Doctorale http://www.ifd.upmc.fr/ PSL: Collège Doctoral de PSL http://collegedoctoral.univ-psl.fr/

The research teams of the ED CDV

ü Scientific themes: Genetics, Genomics, Epigenetics; Cell biology; Developmental

biology; Microbiology; Immunology; Molecular biology; Biochemistry; Bioinformatics; Structural biology; Evolution ü 160 research teams in research structures recognized by CNRS, INSERM, INRA, CEA, UPMC, PSL... located on different sites ü 500 researchers (300 HDR, “Habilitation à diriger les recherches”: thesis supervisors) ü 300 PhD students

A doctoral school is a federation of research teams interested in common thematic fields (“perimeter” of the ED).

93 42 23 40 56 18 5 8 6 7 8

InsGtut Pasteur Campus Jussieu StaGons marines InsGtut Curie PiGé-Salpétrière ENS IBPC Collège de France St Antoine Les Cordeliers Autres

PhD students of the ED, november 2016 (306)

29 10 7 7 5 5 4 2 2 1 InsGtut Pasteur Campus Jussieu StaGons marines InsGtut Curie PiGé-Salpétrière ENS IBPC Collège de France Les Cordeliers IFM

PhD students recruited in november 2016 (72)

The missions of the doctoral school

The doctoral school is responsible for all the questions concerning the

• doctorate. Its missions are specified by a ministerial decree.

ü Implement a policy of PhD students recruitment established on explicit and public criteria (through ED competition, but also for the other recruitments) ü Make sure of the quality of the supervision by the thesis supervisors and the respect for the doctoral charter ü Organize scientific and intellectual exchanges between the PhD students ü Propose to the PhD students trainings useful for their research project, their scientific culture and also their professional project ü Follow the PhD students in the preparation of their professional project

ü The secretary : an interface between students, supervisors and the doctoral school

• Persons in charge: Samira Erraji and Aude Cortot
• email: edcdv@upmc.fr: indicate clearly the object of your email
• Location: UPMC, 7 Quai Saint-Bernard, B building, 1st floor, room 115
• See the ED website for the phone numbers and opening hours of the

secretary

The organisa@on of the doctoral school

The doctoral school is run by a director assisted by a secretary and three councils.

ü The secretary : an interface between students, supervisors and the doctoral school ü The ED council : identifies the pedagogic and scientific options of the doctoral school

• 21 members: representatives of research teams, external scientific

experts, representatives of the administrative staff, elected representatives of the PhD students

• You will be asked to elect your representatives every year.

The organisa@on of the doctoral school

The doctoral school is run by a director assisted by a secretary and three councils.

ü The secretary : an interface between students, supervisors and the doctoral school ü The ED council : identifies the pedagogic and scientific options of the doctoral school ü The scientific council (« bureau »): implement the pedagogic and scientific

• ptions of the doctoral school

10 members (belonging to the governing council, representatives of research teams)

The organisa@on of the doctoral school

The doctoral school is run by a director assisted by a secretary and three councils.

ü The secretary : an interface between students, supervisors and the doctoral school ü The ED council : identifies the pedagogic and scientific options of the doctoral school ü The scientific council (« bureau »): implement the pedagogic and scientific

• ptions of the doctoral school

ü The pedagogic team : monitors the training courses, the PhD committees, the interviews before the defense, organises scientific events 9 members (representatives of research teams)

The organisa@on of the doctoral school

The doctoral school is run by a director assisted by a secretary and three councils

ü The secretary : an interface between students, supervisors and the doctoral school ü The ED council : identifies the pedagogic and scientific options of the doctoral school ü The scientific council (« bureau »): implement the pedagogic and scientific

• ptions of the doctoral school

ü The pedagogic council : monitors the training courses and the PhD committees committees, organises scientific events ü A web site: http://www.ed515.upmc.fr (informations on ED organisation, PhD committees, administrative and pedagogical process, formations...). To be consulted regularly ! ü An association of the PhD students: Doc&Co

The organisa@on of the doctoral school

The doctoral school is run by a director assisted by a secretary and three councils.

ü The doctorate is based on an innovative research project and on trainings ü It lasts three years; financial support is mandatory during the whole length of the PhD ü It should enable the PhD student to become an expert in his/her scientific field and to acquire a variety of skills (technical, organisational and relational) The follow-up of the research project

The doctorate

Trainings Thesis defense

Welcome day Thesis committees Boris Ephrussi’s day Scientific and non scientific trainings (transferable skills) Procedure Follow-up of the professional career

Twice during your PhD, you will present a progress report on your work to a thesis committee: ü To evaluate the progression of your project and to suggest orientations for improvement ü To discuss your integration in the team and the actions set up in view of your professional project (trainings, seminars...)

The follow-up of the research project: thesis commiHees (CST1 and CST2)

Composition of the thesis committee: ü A tutor proposed by the PhD student and its supervisor(s) ü A scientific expert proposed by the PhD student and its supervisor(s) ü A doctoral school representative appointed by the ED ü The supervisor does not belong to the committee but participates in the meetings ü In case the tutor or the expert belongs to the ED, it will be possible that the ED appoints one of them as the ED representative. ü See the ED website for the rules concerning the choice of the tutor and the expert and for the organization of the thesis committee: you will be asked soon for the names

• f your tutor and expert, that will be afterwards validated by the ED.

http://www.ed515.upmc.fr/fr/04_deroulement/02_programmeDoct/CONTENU/comiteThese.php

Twice during your PhD, you will present a progress report on your work to a thesis committee ü To evaluate the progression of your project and to suggest orientations for improvement ü To discuss your integration in the team and the actions set up in view of your professional project (trainings, seminars...)

The follow-up of the research project: thesis commiHees (CST1 and CST2)

ü Schedule First meeting : beginning of the 2nd year (september-december 2017) Second meeting : second trimester of the 3rd year (january-february 2019) Additional meetings can be organised if needed.

The follow-up of the research project: thesis commiHees (CST1 and CST2)

ü Schedule First meeting : beginning of the 2nd year (september-december 2017) Second meeting : second trimester of the 3rd year (january-february 2019) Additional meetings can be organised if needed. ü Organization The PhD student is in charge of the organization: he/she must contact all the members of its committee in advance to set a date. One week before the meeting, the PhD student will send a progress report to all members of the committee and to the ED (specific form, see the ED website). The day of the meeting:

• The PhD student presents her/his results and future work.
• This presentation is followed by a scientific discussion.
• At the end of the meeting, there is an interview of the PhD student in absence of

the supervisor and vice-versa. After the meeting, a report is written by the ED representative (specific form, see the ED website) and transmitted to everyone (PhD student, supervisor(s), members of the committee, ED). The two meetings of the committee are mandatory to be authorized to register in 3rd and 4th year of PhD and to be authorized to defend !!!

The follow-up of the research project: thesis commiHees (CST1 and CST2)

ü Each year, PhD students representatives with the pedagogic team of the doctoral school organize for all the PhD students a congress during which

• ral communications and posters are given by PhD students (2nd and 3rd

year). ü PhD students can invite personalities of the scientific or industrial world to give a conference. ü A prize is given to the best poster and the best oral communication. ü This congress is a way for PhD students to meet each other and to learn

• ral and written communication.

Next edition: april 2017 (day and place currently in discussion)

The follow-up of the research project: Boris Ephrussi’s day (JBE)

ü You have to elaborate an individual continuing training plan in support of your research project and of your professional project. ü The objective of these training courses is to consolidate and develop skills in different fields: scientific, technical, organizational, relational, managerial... ü Scientific and technical courses: available from different organizations (UPMC, PSL, CNRS, INSERM, Pasteur Institute, Curie Institute...). ü Transverse courses (languages, communication, management, professional project, career management... ) : § UPMC: available from the “Collège Doctoral” of Sorbonne Universités (or “Institut de Formation doctoral”)

http://college.doctoral.sorbonne-universites.fr/offre-de-formation/catalogue.html

§ PSL: available from the “Collège Doctoral” of PSL

http://collegedoctoral.univ-psl.fr/vie-doctorale-et-valorisation-de-la-these/catalogue-de- formation/

All information concerning the continuing training on the ED website: http://www.ed515.upmc.fr/fr/04_deroulement/03_formations/

Con@nuing training

How to apply to the training courses ? ü Scientific and technical courses available from different organizations: contact directly the organizers of the course. ü Training courses from the “Collège Doctoral” of Sorbonne Universités: once a year (in september/october), you will be asked to fill your PIF (“Plan Individuel de Formation”) and to send it to the ED for validation. After validation, you will have to register yourself to the course. ü Training courses from the “Collège Doctoral” of PSL: registration online on the website, through the ADUM platform.

Con@nuing training

How to apply to the training courses ? ü Scientific and technical courses available from different organizations: contact directly the organizers of the course. ü Training courses from the “Collège Doctoral” of Sorbonne Universités: once a year (in september/october), you will be asked to fill your PIF (“Plan Individuel de Formation”) and to send it to the ED for validation. After validation, you will have to register yourself to the course. ü Training courses from the “Collège Doctoral” of PSL: registration online on the website, through the ADUM platform. How many training courses do you need to follow ? ü A minimum of 100 hours of training courses is required for the whole PhD length. ü Seminars and congress are not considered as training courses. You must update yourself the list of the formations you have followed (see the specific form on the ED website). You will have to send this list at the ED at the end

• f your second PhD year and when you prepare your PhD defense.

Con@nuing training

ü You can start the procedure when you have one paper first author, at least in preparation, in an international scientific journal. ü The whole procedure will take not less than 2 months. As the administrative services are closed from mid-july to the beginning of september, avoid to choose a date between the end of july and the 10th of september. ü You should plan your defense before the 15th of december (otherwise you need a new registration). ü You must be financed until the end of your PhD (including the defense!): if your 3 years financial support ends before the date of your defense, your laboratory has to find you another financial support. ü For all students (registered at UPMC or at PSL), the thesis defense procedure is identical and begins by sending an application form at the ED.

The PhD defense

The PhD defense

You send your application file to the ED (CV, list of trainings, summary of the thesis, proposal

• f a thesis jury through the UPMC or PSL form)

Interview with a member of the pedagogical team of the ED: “entretien de soutenance/defense interview” (validation of the application, validation of the jury, discussion

• n the professional project )

You send your manuscript to the 2 thesis reviewers The 2 reviewers send their report to the ED On the basis of the reports, the ED authorizes the defense Once the ED has approved your applicaGon, you can begin the administraGve procedure at your establishment of registraGon (UPMC or PSL)

at least 2 months before the defense at least 1,5 months before the defense at least 3 weeks before the defense defense

Defense

The PhD defense

The composition of the thesis jury must follow the rules of the ministerial decree ü Between 4 and 8 members, respecting a balanced representation of men and women ü At least half of the members are external (i.e from outside the ED and the establishment

• f registration of the student)

ü At least half of the jury are professors or equivalent (DR, senior researchers) ü The 2 thesis reviewers must be external, must be accredited to supervise PhD (HDR

• r equivalent) and must not have collaborated with the team.

ü The thesis director belongs to the jury but does not take part in the final decision. ü The jury must contain a representative of the establishment of registration of the student, in addition to the PhD supervisor. ü The jury will be presided by one member of the jury chosen among the professors or equivalent (the PhD supervisor cannot preside the jury).

You can ask ED for advice when you begin to constitute your jury (before sending your application) All the details on the thesis defense procedure of the ED website: http://www.ed515.upmc.fr/fr/04_deroulement/05_soutenance/index.php

If you cannot defend before the 15th of december of your third year...

ü In april of the 3rd year, you will have to send an application to the ED (including the report of the thesis committee, the advice of the thesis supervisor, the expected financial support). ü In may, you will receive the answer of the ED. ü If the answer is YES, you will have to proceed to your administrative registration but

• nly when you have the proof of your financial support (between july and

september/october). you need a derogation for a fourth year of PhD, with a financial support.

You will not be allowed to register for a fifth year (except for medical reasons)

Each year, at UPMC and PSL, a graduation ceremony is

• rganized for all the new doctors of the year. This is the
• pportunity for UPMC or PSL to congratulate all new

doctorates in the presence the doctorates' advisors and the doctorates’ family and friends.

A gradua@on ceremony

It is important for us to know what you become: ü It is the main indicator for evaluating our doctoral program ü It is a strong argument to promote our program and the doctorate in general We need to keep in touch with you after your graduation ü Mailing ü Please answer the enquiry done by UPMC (coll. with Adoc Talent Manager) ü Registration to the Doctors UPMC association Email: contact@docteurs-upmc.org Website: www.docteurs-upmc.org

The follow-up of your career

The becoming of UPMC doctors 3 years aUer their defense

ü 94% have a job ü 63% work in the public sector, 37% work in the private sector ü 58% work in France, 42% work abroad ü Among those that work in France: in the public sector, 47% have a permanent position; in the private sector, 93% have a permanent position ü Among those that work abroad: in the public sector, 25% have a permanent position; in the private sector, 85% have a permanent position See the full report of this survey on the ED website: http://www.ed515.upmc.fr/fr/06_insert-prof/ Survey realized in spring 2016 , in partnership between several universi:es in Ile-de France and the agency Adoc Talent Manager: doctors 2012 ques:oned in 2015

My thesis in 36 months

• ct.

2016

• ct.

2017

• ct.

2018 30 sept. 2019 Welcome day JBE (may) JBE (may) JBE (may) PIF PIF PIF CST composition (feb./march) CST1 sept./dec. CST2 jan./feb. Application for defense (may/june) Derogation for a 4th year (april/may) Administrative registration Administrative registration Administrative registration

DEFENSE

List of the trainings already followed send to the ED