Doing Business With Philadelphia International Airport Kathy Padilla, Deputy Director
Philadelphia International Airport - Overview • Serves more than 30 million passengers annually • Generates $15.4 billion in spending for the regional economy and accounts for more than 96,300 full-time jobs annually • Provides business opportunities for professional services, construction, commodities, and concessions • Use and Lease Agreement signed June 30, 2015 Valued between $2.8 billion and $4.1 billion in � existing and new commitments Funds projects to enhance and modernize � operations and provide effective and efficient service to passengers 2
Overall Diversity Goals FAA Funded Projects DBE Goals Goal Type Year Goal Overall PHL Airport DBE FFY 2017-2019 16.3% Airport Concession DBE FFY 2018-2020 19.15% Overall Phila. Northeast Airport (PNE) DBE FFY 2017-2019 16.3% Non-FAA Funded Projects Office of Economic Opportunity (OEO) Minority, Women, Disabled-Owned Business Goals Goal Type Year Goal M/W/DSBE 2018 32% 3
Certification Disadvantaged Business Enterprise (DBE)/ Airport Concession DBE (ACDBE) Or Minority/Woman/Disabled (M/W/DS) Business Enterprise US DOT Funded Projects All Other Funding DBE/ACDBE M/W/DSBE Must Be PAUCP Directory Must Be In City’s Office of Economic Opportunity (OEO) Registry Get Certified by Get Certified by PAUCP Approved Entity www.paucp.com Register with OEO www.phila.gov/oeo 4 4
PHL Airport Opportunities www.phl.org 5
PHL Airport Opportunities http://www.phl.org/Pages/Business/ContractingOpportunites.aspx 6
PHL Airport Capital Development Opportunities http://cdp.phl.org/ 7
Anticipated PHL Opportunities - Professional Services 8
Finding RFP Opportunities www.Philadelphiagov/contracts
Finding RFP Opportunities Search by Department and/or Type of Work – Airport RFPs are under Commerce
Finding RFP Opportunities Searching for Opportunities Details available for each opportunity
Finding/Building a Team � Stay in touch with those that you would team with • Firms often identify potential opportunities before they are advertised • Understand communication preferences of potential teammates • Good news travels fast – bad news travels faster • Find ways to connect outside of the heat of preparing a proposal � Check yourself out • Is your certification (i.e. firm description information/contact) accurate? • Are you registered as a City of Philadelphia and PHL vendor, and is that information accurate? • Is your external-facing material (website, LinkedIn, etc.) accurate and up- to-date? � Go to pre-proposal meetings � Be a firm that helps the team win, beyond being a certified M/W/DBE
Sample Request for Proposals Watch for ‘optional’ vs. ‘mandatory’ pre-proposal meeting
Table of Contents Overview, continued DBE or M/WBE? Check your current insurance limits/policies against this?
What Should You Look At First? � Recommend Page 24 for Procurement Schedule (Typically Section IV in City RFPs) � Understand critical decision/action dates � Establish an internal timeline to complete the proposal Put critical dates on people’s calendars � 15
Selection Criteria in Sample RFP � Superior ability or capacity � Eligibility relating to campaign contributions � Superior prior experience • Demonstrated experience on similar projects • Demonstrated experience of regulatory permits and processes • Qualifications of subconsultants � Superior quality, efficiency, fitness of proposed solution � Superior skills and reputation Is there an incumbent? Who is it? � Special benefit to incumbent Why are you better? � Benefit of bringing in new firms and diversity � Lower cost � Low need for oversight � Long-term cost effectiveness � Prequalification � Local Business Entity Impact
Review the Proposal Final Draft � Develop a checklist. • Based on Proposal Format (starting on page 14 of this proposal) • If possible, have someone ‘outside of the forest’ run the proposal through the checklist. • Also…have someone confirm that all of the Appendices in the back of the RFP are completed and included somewhere. • For Federally funded A&E contracts, price is typically sealed separately from the technical proposal and is evaluated/negotiated separately (Brooks Act). � Score the proposal. • Develop a score sheet based on the criteria (starting on page 23 of this RFP). • If it’s hard for you to figure out if you would get the points….make revisions.
After Submission � Keep track of the proposal through eContract Philly. � Make sure the person you identified as the contact for your firm checks email/phone/mail. � If you do not win (and you are a prime) ask for a debrief. � Keep your team members apprised of ‘win’ or ‘loss’.
Closing Questions and Answers 19
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