District English Language Advisory Committee (DELAC) November 13, - - PowerPoint PPT Presentation

District English Language Advisory Committee (DELAC)

November 13, 2018

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Grounding Activity

Write your response to the following (3 minutes):

• What do you see as your role in DELAC?
• What would you like to get out of your experience

in DELAC this year?

• What is one skill/attribute that you can contribute

to the DELAC? Share with elbow partner (1 minute each)

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Working Agreements

• Punctuality - we begin on time/end on time
• We demonstrate respect for one another, we are

attentive to whomever is presenting or speaking

• We keep comments/questions focused on the

topic at hand

• We provide opportunity for everyone to

participate

• We minimize distractions - silence phones, side

conversations.

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The “Parking Lot”

As questions and comments arise, please write your questions/comments

• n sticky notes and post in the “Parking Lot.” We will revisit at the end.

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Norms of Collaboration

• 1. Pausing
• 2. Paraphrasing
• 3. Posing Questions
• 4. Putting Ideas on the Table
• 5. Providing Data
• 6. Paying Attention to Self & Others
• 7. Presuming Positive Intentions

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Roll Call

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Reports from Site ELAC

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Public Comments

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Note: Under the open meeting law; no action related to public comment may be acted upon at the meeting and issues raised at this meeting may be scheduled for another meeting.

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San Bruno Park Mission and Vision

The San Bruno Park School District educated and empowers all student to thrive academically, socially and emotionally and be contributing members of society. The San Bruno Park School District will engage and inspire our students to be productive critical thinkers who embrace diversity, curiosity and innovation throughout their lives.

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Purpose and Responsibilities of the DELAC

• Advise on the development of a district master plan for education programs

and services for English learners, taking into consideration each school site master plans.

• Participate in conducting a district wide needs assessment on a school-by-

school basis.

• Advise upon the establishment of district program, goals, and objectives for

programs and services for English learners.

• Review and comment on the school district reclassification procedures.
• Review and comment on the written notifications required to be sent to

parents and guardians.

• Review and comment on the district’s Local Control and Accountability Plan

(LCAP)

• Review and comment on the Consolidated Application (ConApp) for federal

funding

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How is DELAC related to LCAP?

DELAC members engage in the consultation process for the annual revision of the LCAP

• Participate in conducting a district wide needs assessment on

a school-by-school basis.

• Advise upon the establishment of district program, goals, and
• bjectives for programs and services for English learners in

alignment with LCAP goals.

• Districts with at least 50 English learners and whose total

enrollment includes at least 15% English learners are required to engage the DELAC in the Local Control and Accountability Plan (LCAP)

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"Consultation” → The act of exchanging information and

• pinions about something in order to reach a better

understanding of it or to make a decision, or a meeting for this purpose. Cambridge Academic Content Dictionary What is meant by “consultation?”

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What are the LCAP Priorities?

Basic Services Content and Performance Standards Course Access Parental Involvement Student Engagement School Climate Student Achievement Other Student Outcomes

Pupil Outcomes Conditions

• f

Learning Engagement Student Success

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2017-2020 District LCAP Goals

Goal One: Attract and retain and develop high quality teachers to ensure a positive learning environment for ALL students. Properly certificated teachers, sufficient materials, and appropriate facilities will support high quality teaching and student learning. Goal Two: Ensure ALL students develop “college and career ready” knowledge and skills through full implementation of Common Core State Standards. Goal Three: Ensure ALL students are actively engaged and supported through a safe, culturally responsive and rigorous learning environment supported by empowering ALL parents (including those speaking a primary language other than English) to be actively engaged in their student’s education and decision-making processes by providing timely information and educational opportunities to support and expand their role in their student’s education

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LCAP Annual Update Process

20 April - June

Public Feedback on LCAP updates County Feedback

January - April

Analyze Data and Recommendations Revision Development

July

LCAP Annual Update Reviewed and Approved by County

August - January

Implementation, Collect and Review Data

June

LCAP Annual Update Approved by Board

Determine the percentage of English learners in the school and determine preliminary size of the committee.

Notify all parents in the school of the initial ELAC meeting. During first meeting, conduct the parent

• elections. Only

parents of English learners may vote. Train members

• n their roles and

responsibilities. ELAC decides to remain a committee. ELAC meets 3-5 times throughout the year ELAC assumes its roles and responsibilities. ELAC elects a member to the DELAC SSC accepts ELAC responsibilities (record in SSC minutes). SSC gets trained on ELAC roles and responsibilities. SSC assumes ELAC roles and responsibilities and meets throughout the year. SSC elects a member to the DELAC. ELAC votes to delegate its duties and responsibilities to the SSC if percent of EL parents on SSC matches percent of EL’s at school site. (record in ELAC minutes).

PROCESS FOR ESTABLISHING A DELAC

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DELAC Requirements

• 1. Meeting must be open to and allow for public input
• 2. Meeting notice and agenda must be posted at least 72 hours

before the meeting

• 3. Notice and agenda must be posted at the school site or other

appropriate place accessible to the public

• 4. Notice of meeting and agenda must include date, time and

location of meeting and the items to be discussed or acted upon.

• 5. Action cannot be taken on items not posted on agenda unless

there is an unanimous vote for immediate action California ED Code, Section 35147 (SB 355 - Greene Act)

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Meeting Agenda Format

Meetings follow Robert’s Rules of Order

• 1. Call to order
• 2. Roll call
• 3. Public comments: Members of the public may address the

committee on any matter on the agenda, or on other subjects within the jurisdiction of the committee. Individuals will be limited to a maximum of three minutes each.

• 4. Reading and Approval of minutes from prior meeting
• 5. ELAC Reports
• 6. Unfinished business
• 7. New business
• 8. Announcements
• 9. Adjournment

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DELAC Meeting Conduct

• DELAC meetings shall be conducted in accordance with the

rules of order established by Education Code 35147 and Roberts’ Rule of Order

• All persons present at the DELAC meeting will conduct

themselves in a proper manner at all times. Any person(s) using profanity, making libelous or slanderous statements, or attempts to berate another person in public will be promptly called out of order and asked to leave if such conduct does not cease immediately.

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DELAC Meeting

Quorum

• A minimum of 50% + 1 of the committee shall constitute a quorum.
• An act of the majority (50% +1) shall constitute an act on behalf of

the entire committee. Meeting Procedures

• No one person shall speak for more than 5 minutes at on the same

item of discussion.

• Members of the public may address the committee on any matter
• n the agenda, or on other subjects within the jurisdiction of the
• committee. Individuals will be limited to a maximum of three

minutes each.

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Action Items - Making a Motion

Presenting

• Obtaining the floor
• Make your motion, “I move that we….”

Seconding

• “I second that we….”

Opportunity for discussion OR Motion is lost

• There is no second for the motion

Voting

• By voice: members say “aye” or “no”
• By division: members raise their hands or stand

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Roles and Responsibilities of DELAC Officers

• Chairperson
• Vice Chairperson
• Secretary
• Parliamentarian

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DELAC President or Chairperson

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• Preside over all committee meetings
• Assist in planning the agenda
• Is fair and impartial at all times
• Ensures that minutes are properly recorded
• Stays informed about matters on the

education of EL students

• Perform additional duties appropriate to the
• ffice of the chairperson

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DELAC Vice President or Vice Chairperson

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• Presides at meetings/performs all duties of the

chairperson in his/her absence

• Is fair and impartial at all times
• Participate in agenda planning
• Coordinates subcommittee activities
• Performs other auxiliary functions as required.

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DELAC Secretary

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• Keep minutes of all meetings
• Share accurate copies of the minutes of all meetings

with members

• Performs correspondence on behalf of the DELAC
• Maintains DELAC roster and contact information
• Participate in the planning of the agenda
• Performs related duties as required

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Parliamentarian

• Assist the Chairperson in ensuring all rules and

bylaws are followed

• Assists in maintaining order of the committee
• Becomes knowledgeable regarding the bylaws of

the committee, parliamentary procedure, Robert’s Rules of Order and open meeting provisions

• Performs other duties as needed

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Nominations & Voting

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• Chairperson
• Vice Chairperson
• Secretary
• Parliamentarian

Review Proposed Bylaws

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Survey Input Activity

Count off by Threes 1 - Priority Area #1 (1 - 12) 2 - Priority Area #2 (13 - 22) 3 - Priority Area #3 (23 - 41) On poster paper, respond to the following prompts:

• Suggested Revisions/Additions of Questions
• Ways to increase input, particularly for

parents/guardians of English Learner.

34 Each team select: 1. Facilitator 2. Notetaker 3. Reporter 4. Process Observer

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Closure

Please reflect upon the following:

• 1. An idea or concept that was new to you
• 2. One question you still have
• 3. One suggestion for improvement in future meetings

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