DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF 3. - - PDF document

Township of Lake of Bays Municipal Offices Phone (705) 635-2272 Fax (705) 635-2132

Council Meeting Agenda – October 16, 2018

Corporation of the Township of Lake of Bays

A G E N D A

There will be a regularly scheduled meeting of Council held at 9:00 a.m., on October 16, 2018 in the Council Chambers of the Township of Lake of Bays Municipal Office, Dwight, Ontario.

NOTE: A closed session, if deemed necessary, is scheduled to commence at the end of the meeting.

Page

1. MEETING CALLED TO ORDER - APPROVAL OF AGENDA

(a) Council Meeting Agenda - October 16, 2018

2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF 3. DEPUTATION/DELEGATIONS

9 - 18 (a) 9:05 a.m. Collin Reaney, Board Member, Dorset Community Partnership Fund (DCPF) Elaine Cole, Outreach Coordinator, Dorset Health Hub Committee Advisory Group Re: DCPF - Dorset Health Hub Update

4. CONSENT AGENDA

Items listed under the Consent Agenda are considered routine, and enacted in one motion. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.

19 - 36 (a) Council Meeting Minutes - September 18, 2018 37 - 42 (b) Special Council Meeting Minutes - June 26, 2018 43 - 46 (c) Lake of Bays Township Public Library Board Meeting Minutes - August 27, 2018 47 - 53 (d) Heritage Advisory Committee Meeting Minutes - May 29, 2018 55 - 60 (e) Lake of Bays Fire Department Fire Advisory Meeting Minutes - September 11, 2018 Page 1 of 181

Council Meeting Agenda - October 16, 2018

Page 61 (f) Amended 2019 Township of Lake of Bays Meeting Schedule (Library) 63 - 69 (g) Summary of Delegation of Powers - Third Quarter 2018 71 - 73 (h) Building Quarterly Report - Third Quarter 2018 75 - 77 (i) By-law Enforcement Quarterly Call Out Report – Third Quarter 2018 79 - 81 (j) Planning Department Report - Third Quarter 2018 83 - 86 (k) Economic Development Report - Third Quarter 2018 87 - 88 (l) Summary of Water Test Results Third Quarter 2018 89 - 100 (m) Sale of Original Shore Road Allowance - Declaration of Surplus Lands:

• OSRA File No. 17-14 (Wilson, formerly House)
• OSRA File No. 17-30 (Collins)
• OSRA File No. 17-33 (Sciortino)
• OSRA File No. 18-07 (Berry, formerly Princess Margaret Cancer

Foundation)

• OSRA File No. 16-09 (Hockin)
• OSRA File No. 16-22 (Kruzel)
• OSRA File No. 17-31 (Swaine)
• OSRA File No. 17-32 (Swaine)

(n) By-law 2018-089, being a by-law for the purpose of closing those portions of the original shore road allowance in front of Lot 25, in Concession 4, of the former Township of Franklin, now in the Township

• f Lake of Bays, in the District Municipality of Muskoka, designated as

Parts 1 and 2 on Plan 35R-25761 (Wilson, formerly House) (010- 017-02301) (Franklin) (1230 Point Ideal Road)(Lake of Bays) (o) By-law 2018-090, being a by-law for the purpose of closing those portions of the original shore road allowance in front of Lot 12, in Concessions 9 and 10 of the former Township of McLean, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Parts 6 and 7 on Plan 35R-25171 (Collins) (040-013- 08500) (McLean) (1014 Austin Lane)(Lake of Bays) (p) By-law 2018-091, being a by-law for the purpose of closing those portions of the original shore road allowance in front of Lot 12, in Concession 3, of the former Township of Franklin, now in the Township

• f Lake of Bays, in the District Municipality of Muskoka, designated as

Parts 1 and 2 on Plan 35R-25765 (Sciortino) (010-013-02500) (Franklin) (1005 Sugar Bush Road)(Lake of Bays) (q) By-law 2018-092, being a by-law for the purpose of closing that part of the original shore road allowance in front of Lot 24, in Concession 7, of the former Township of Ridout, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Part 1 on Plan 35R-25774 (Berry, formerly Princess Margaret Cancer Foundation) Page 2 of 181

Council Meeting Agenda - October 16, 2018

Page (030-005-07900) (Ridout) (1012 James Point Road)(Ril Lake) (r) By-law 2018-093, being a by-law for the purpose of closing those portions of the original shore road allowance in front of Lot 22, in Concession 10, of the former Township of Franklin, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Parts 3, 4 and 5 on Plan 35R-25770 (Hockin) (010-005- 00700) (Franklin) (1395 South Portage Road)(Lake of Bays) (s) By-law 2018-094, being a by-law for the purpose of closing those portions of the original shore road allowance in front of Lot 13, in Concession 9, of the former Township of McLean, now in the Township

• f Lake of Bays, in the District Municipality of Muskoka, designated as

Parts 1 and 2 on Plan 35R-25771 (Kruzel) (040-013-06900) (McLean) (1045 Bastedo Road)(Muskoka River) (t) By-law 2018-095, being a by-law for the purpose of closing those portions of the original shore road allowance in front of Lot 6, in Concession 11, of the former Township of McLean, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Parts 4 and 7 on Plan 35R-25779 (Swaine) (040-014- 02200) (McLean) (1005 Bayview Acres Road)(Lake of Bays) (u) By-law 2018-096, being a by-law for the purpose of closing those portions of the original shore road allowance in front of Lot 6, in Concession 11, of the former Township of McLean, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Parts 2, 3, 5 and 6 on Plan 35R-25779 (Swaine) (040- 014-02101) (McLean) (vacant - Bayview Acres Road)(Lake of Bays)

5. REPORTS AND BY- LAWS (a) Director of Planning/Economic Development

101 - 103 (i) Website Redesign - Website Launch and Completion

• Overview of New Website

105 - 107 (ii) Branding Update #6 - Brand Launch 109 - 115 (iii) Ontario's Main Street Revitalization Initiative Community Gateway Signage Update #1 - Proposed Designs and Locations

(b) Superintendent of Parks and Facilities

117 - 120 (i) Bubbler at Dwight Beach Dock

(c) Superintendent of Public Works

Page 3 of 181

Council Meeting Agenda - October 16, 2018

Page 121 - 125 (i) Parking - Limberlost Road

(d) Director of Building & By-law Services (e) Fire Chief

127 - 140 (i) Fire Department Dispatch Contract (ii) By-law 2018-097, being a by-law to authorize the Mayor and Clerk to sign a Fire Dispatch Services Agreement between the City of Barrie and the Township of Lake of Bays

(f) Director of Corporate Services/Clerk

141 - 145 (i) Bill 68 - Draft Pregnancy or Parental Leave for Members of Council Policy 147 - 151 (ii) Application to Close a Portion of Original Road Allowance - Preliminary Approval

• ORA File No. 17-18 (Promoli)

153 - 155 (iii) Application to Close Original Shore Road Allowance - Preliminary Approval

• OSRA File No. 18-22 (Overbury)

(g) Deputy Clerk (h) Chief Administrative Officer (i) Director of Finance/Treasurer

157 - 158 (i) Fire Services Agreement Update 159 - 173 (ii) Statement of Financial Activities for the Eight Months Ending August 31, 2018 175 - 179 (iii) Computer Services - R.F.P. 2018-16

6. COMMUNICATION ITEMS AND PETITIONS

181 (a) Judy Vanclieaf, Lake of Bays Antique and Classic Boat and Car Show Committee, re: Thank-you to Staff

7. NOTICE OF MOTION 8. MAYOR AND MUNICIPAL COUNCILLORS' REPORTS

(a) Councillor Baker Page 4 of 181

Council Meeting Agenda - October 16, 2018

Page Fire Advisory Committee - No Update District Engineering and Public Works Committee - No Update Muskoka Watershed Council - No Update Other Updates

• Due to complaints regarding speeding and use of air brakes on

Muskoka Road 8 (Limberlost Road), the District Municipality of Muskoka has erected air brake signs at the start of Muskoka Road 8 and outbound near Pells Lake where the road begins

• descending. The O.P.P. will be putting up counters to measure

speed along the road and determine if speed traps are necessary.

• Farewell: Many thanks to Lake of Bays staff, Council, and

constituents for an enjoyable experience as a Lake of Bays Ward Councillor and District Councillor. (b) Councillor Lacroix Baysville Cemetery - No Update District Engineering and Public Works Committee - No Update District Community Services Committee - No Update Other Updates (c) Councillor Tapley Community Emergency Management Committee - No Update Heritage Advisory Committee - No Update Chamber of Commerce - No Update Other Updates

• Plans to extend the Dorset/Baysville Winter Pantry to Dwight,

when suitable location is found. (d) Councillor Peppard Page 5 of 181

Council Meeting Agenda - October 16, 2018

Page Economic Development Project Advisory Group- No Update Other Updates

• Attended the Muskoka Watershed Council meeting on

September 21, 2018 at the District Municipality of Muskoka Council Chambers. The presentation was on hydrology and the need to better understand the hydrology of watersheds in Muskoka in the face of climate change;

• Attended Library Board Meeting on September 24, 2018;
• Attended Muskoka Watershed Council Working Group Meeting
• n September 27, 2018 at the District Municipality of Muskoka.

There are many existing opportunities to further promote the 2018 Watershed Report Card.

• Attended Dorset Community Meeting on October 1, 2018 at the

Dorset Rec Centre. (e) Councillor Ross Paint Lake Cemetery - No Update Other Updates (f) Councillor Glover Library Board - September 24, 2018

• Treasurers Report accepted;
• Expansion Discussion: moving library during renovation;
• Budget discussion;
• Beneficial software subsidy discussion.

Andrew Daniels Fish Stewardship - No Update Economic Development Core Group - No Update Other Updates (g) Mayor Young Dorset Health Hub

• Discussion with Collin Reaney & Mayor Moffatt of Algonquin

Highlands;

• Building ownership and cost sharing;
• Renewal of Agreement for Operations of the Dorset Health Hub

to be brought forward to the next regularly scheduled Council Page 6 of 181

Council Meeting Agenda - October 16, 2018

Page meeting, on December 18, 2018. District of Muskoka - Council Composition Review Committee

• Recommendation for next Council (meeting on October 15,

2018). District of Muskoka - Council Meeting

• Update on meeting, as per agenda (meeting on October 15,

2018). Muskoka Algonquin Healthcare

• Teleconference of October 5, 2018;
• Budget, Planning, Emergency Department, and MAHST.

9. UNFINISHED BUSINESS

(a) District Municipality of Muskoka, Continuous Improvement Unit re: Request for Preliminary Comment regarding interest in acquiring two DMM properties in McLean Ward (from July 18, 2017 Council Meeting) (b) District Municipality of Muskoka, Engineering and Public Works Department re: Request Installation of Permanent Radar Speed Signs

• n Muskoka Road 117 (from August 15, 2017 Council Meeting)

(c) District Municipality of Muskoka, Engineering and Public Works Department, re: Request to review speed limit on Muskoka Road 39 off

• f Hwy 117 from 50 km/hr to 40 km/hr (from September 18, 2018 Meeting)
• 10. CLOSED SESSION/BUSINESS ARISING FROM CLOSED

SESSION

• 11. CONFIRMING BY- LAW and ADJOURNMENT

(a) By-law 2017-098, being a by-law to confirm the proceedings of the October 16, 2018 Council meeting. (b) Next Meeting - October 30, 2018 Page 7 of 181

Page 8 of 181

Lake of Bays & Algonquin Highlands

Council Presentation DCPF- Dorset Health Hub October 16 & 18, 2018

AGENDA ITEM # 3.(a)

Collin Reaney, Board Member, Dorset Community Partnership Fund (DCPF) El... Page 9 of 181

AGENDA

• DCPF & Community Fundraising
• Billy Bishop Goes To War – October Event
• Health Care in Our Community
• Accomplishments
• Challenges
• Request

AGENDA ITEM # 3.(a)

Collin Reaney, Board Member, Dorset Community Partnership Fund (DCPF) El... Page 10 of 181

DCPF Hub Fundraising

Target for the Health Hub by December 2018 $100,000.00 after covering all committed expenses to March 2019 Success to date: $71,000.00 Sources/Activities/Events: Lake Associations, Bigwin Gala, Steel Bin Recycle, Private/Home Events, Private Foundations, Corporate (ie Walmart), Coops (ie LOBREC), Lions Clubs, Local Businesses, Individual Major Gifts Government Grants, Events: Deep Freeze & Theatre

AGENDA ITEM # 3.(a)

Collin Reaney, Board Member, Dorset Community Partnership Fund (DCPF) El... Page 11 of 181

T I C K E T S $ 2

S O L D O U T

AGENDA ITEM # 3.(a)

Collin Reaney, Board Member, Dorset Community Partnership Fund (DCPF) El... Page 12 of 181

Health Care In Our Community

• The 2018 Hub to Hospital

Initiative raised over $200,000.00 for the HHF (remember the February Freeze Out…....)

• 2018 Bigwin Gala/Golf,

(stretchers and mental health)

AGENDA ITEM # 3.(a)

Collin Reaney, Board Member, Dorset Community Partnership Fund (DCPF) El... Page 13 of 181

The Humble Hub

• Registered Patients 512, Goal for March

2019 - 560, Chronic & complex patients well managed

• Summer program average patients - 6

daily: Diabetes Prevention Seminar most successful program in area

• Under Development/planned _

Audiologist, Foot Care - Fran Gower December, Public Health Nurse Program, CMHA Therapist 2018

• New person on the Team – Tracey

Stone, New Social Service outreach worker - Chelsea

• Water Supply projects
• MOHLTC through AFHT, base funding

(clinical supplies, 2 staff-NP/Admin. IT, Hydro)

AGENDA ITEM # 3.(a)

Collin Reaney, Board Member, Dorset Community Partnership Fund (DCPF) El... Page 14 of 181

HUB Accomplishments with DCPF

• Steady growth, diversification of services meeting patient and community health care needs,

working with partners in the community. Sound working relationship with AFHT, co share program/service management

• Building, water/well, safety ladders/mirror, lab certification, computer equip.
• Communication: new print pamphlet and Web Site www.dorsethealthhub.com – common

information, one site digital information

• Students, Ryan and Justin, Hub projects this summer (Web, pamphlet, Lake Ambassadors -

events, grounds work), Carolyn Dinnar – our Student Nurse Program for the past three summers

• Funding RPN & 3 person model secured – $70K, April 2019 to March 2020, Funding for

summer program & services (home visits, emergency drugs & food, seminars, outreach – committed $35K)

AGENDA ITEM # 3.(a)

Collin Reaney, Board Member, Dorset Community Partnership Fund (DCPF) El... Page 15 of 181

HUB – Challenges for DCPF

Technology: as it relates to OTN and Operations, fibre and our band width, solution and funding Operating & Costs: (for example: propane costs, elevator maintenance, outside access for mobility challenged, cleaning costs, security, insurance), Includes building & task management - trouble shooting related ownership – need to look at the options Capital costs: 3rd examination room for expansion of services, secure storage

AGENDA ITEM # 3.(a)

Collin Reaney, Board Member, Dorset Community Partnership Fund (DCPF) El... Page 16 of 181

We are respectfully asking each

• f the Township Councils for a

contribution of $10,000.00 for 2019

AGENDA ITEM # 3.(a)

Collin Reaney, Board Member, Dorset Community Partnership Fund (DCPF) El... Page 17 of 181

QUESTIONS

dorsetcanada.com

AGENDA ITEM # 3.(a)

Collin Reaney, Board Member, Dorset Community Partnership Fund (DCPF) El... Page 18 of 181

The Corporation of the Township of Lake of Bays

Council Meeting - Tuesday, September 18, 2018

MINUTES

There was a regularly scheduled meeting of Council held at 9:00 a.m., on September 18, 2018 in the Council Chambers of the Township of Lake of Bays Municipal Office, Dwight, Ontario.

Attendance

Mayor Robert Young Councillors Robert Lacroix Nancy Tapley Terry Glover Ruth McEachern Ross Shane Baker Michael Peppard Chief Administrative Officer Michelle Percival Director of Finance/Treasurer Tom Gefucia Director of Corporate Services/Clerk Carrie Sykes Superintendent of Public Works Steve Peace Director of Planning/Economic Development Melissa Markham Superintendent of Facilities & Parks Scott MacKinnon Economic Development Coordinator Leanne Fetterley (left at 9:37 a.m.) Clerk’s Assistant Erica Cole

Regrets

Director of Building & By-law Services Stephen Watson Deputy Clerk Terri-Lyn Magee 1. MEETING CALLED TO ORDER - APPROVAL OF AGENDA Mayor Young called the meeting to order at 9:00 a.m. (a) Council Meeting Agenda - September 18, 2018 Resolution # 1(a)/09/18/18

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AGENDA ITEM # 4.(a)

Council Meeting Minutes - September 18, 2018 Page 19 of 181

Council Meeting Minutes - Tuesday, September 18, 2018

Councillor Lacroix and Councillor Peppard BE IT RESOLVED THAT the Council meeting agenda dated September 18, 2018 be adopted as amended. Agenda to be amended as follows: DELETION

• 9. UNFINISHED BUSINESS

(b) District Municipality of Muskoka, Engineering and Public Works Committee Report re: Receiving of Household Batteries and Fluorescent Tubes at McLean Transfer Station (from March 20, 2018 Council Meeting); (d) District Municipality of Muskoka, Engineering and Public Works Department, re: Request to reduce the speed limit on Muskoka Road 117 from 80 km/hr to 60 km/hr through until Kings Road (Zylstra Season to Season) (from

April 17, 2018);

(e) District Municipality of Muskoka, Engineering and Public Works Department re: Request to increase the length of the 50 km/hr zone through the community of Baysville to include the Cast Iron Restaurant to Fairy Falls Road (from

April 17, 2018 Council Meeting).

Carried 2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF Nil 3. DEPUTATION/DELEGATIONS (a) Cathy Fairbairn, CEO/Librarian, Township of Lake of Bays Public Library Cathy Hurst, Vice-Chair, Township of Lake of Bays Library Board Re: Dwight Branch Library Expansion Update

• Ms. Fairbairn presented the following:
• The Dwight Library Branch offers free Wi-Fi internet connection

and many diverse year round programming in addition to their essential library resources. The overall patron use of the Dwight Library was 4,833 in 2017;

• The Library Board has over 500 signatures from residents

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Council Meeting Minutes - Tuesday, September 18, 2018

supporting the Dwight Library expansion project, as well as a letter of support from MPP Tony Clement;

• To date, about $235,000.00 has been fundraised for the

expansion project, which has an estimated total cost of $1,125,000.00;

• The Library Board will be submitting an application for Federal

funding through the Investing Canada grant in early 2019, which would cover 40% of the project. With Provincial grants of up to 33%, the Library Board would be responsible for raising the remainder 27% for this project. Cathy Hurst requested that:

• Council allow the Library Board to access their reserves to pay

for fundraising costs and the application for septic approval from the Ministry of Environment, which could take up to 1 year to receive approval for; and

• Council provide a letter of support for the Investing Canada

grant application. Director of Finance/Treasurer advised the following:

• Total current monies in the Township of Lake of Bays Public

Library Board reserve is $7,486.00;

• 27% of $1,125,000.00 is just over $302,000.00 to be raised by

the Library Board. Mayor Young thanked Ms. Fairbairn and Ms. Hurst for their presentation and commended their efforts thus far towards the expansion project. Resolution # 3(a)/09/18/18 Councillor Lacroix and Councillor Peppard BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays approves the Lake of Bays Township Public Library Board's request to access the Corporation of the Township of Lake of Bays Library Reserve to go towards the payment of:

• fundraising costs, e.g. rack cards, bookmarks;
• application for septic approval from the Ministry of

Environment (MOE); AND FURTHER THAT the Council of the Corporation of the Township of Lake of Bays approves sending a letter of support for the Lake of Bays Township Public Library - Dwight Branch

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AGENDA ITEM # 4.(a)

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Council Meeting Minutes - Tuesday, September 18, 2018

expansion project, as part of the grant application process. Carried (b) Re: Ceremony of Dedication for Tom Thomson Parkway Celebrations at the Group of Seven Murals at the Dwight Community Centre include:

• Dignitary Speeches;
• Presentation of dedication by Ministry of Transportation;
• Light refreshments.

The dedication ceremony was held at 11:30 a.m. in the courtyard beside the Dwight Community Centre. 4. CONSENT AGENDA

Items listed under the Consent Agenda are considered routine, and enacted in one motion. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.

Resolution # 4/09/18/18 Councillor Peppard and Councillor Ross WHEREAS the Council of the Corporation of the Township of Lake of Bays reviewed the Consent Agenda consisting of various proposed resolutions/by-laws; and NOW THEREFORE BE IT RESOLVED THAT the Mayor and Council approve and adopt the recommendations contained in the Consent Agenda dated September 18, 2018 and direct staff to proceed with all necessary administrative actions. Carried (a) Council Meeting Minutes - July 17 and August 21, 2018 Resolution # 4(a)/09/18/18 Councillor Baker and Councillor Glover BE IT RESOLVED THAT the Council Meeting Minutes dated July 17 and August 21, 2018 be adopted as circulated.

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AGENDA ITEM # 4.(a)

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Carried (b) Lake of Bays Township Public Library Board Minutes - June 25, 2018 Resolution # 4(b)/09/18/18 Councillor Peppard and Councillor Ross BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives the Lake of Bays Township Public Library Board Meeting Minutes dated June 25, 2018. Carried 5. REPORTS AND BY- LAWS (a) DIRECTOR OF PLANNING/ECONOMIC DEVELOPMENT (i) Branding Update #5 - Brand Style Guide and Application Assets

(Brand Style Guide was distributed at meeting)

Resolution # 5(a)/09/18/18 Councillor Ross and Councillor Peppard BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives the staff report “Branding Update #5 – Brand Style Guide and Application Assets”, dated September 18, 2018. Carried (b) SUPERINTENDENT OF PARKS AND FACILITIES Nil (c) SUPERINTENDENT OF PUBLIC WORKS Nil (d) DIRECTOR OF BUILDING & BY-LAW SERVICES Nil (e) FIRE CHIEF Nil

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AGENDA ITEM # 4.(a)

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(f) DIRECTOR OF CORPORATE SERVICES/CLERK (i) Applications to Close Original Shore Road Allowance - Preliminary Approvals:

• OSRA File No. 18-06 (Meyer)
• OSRA File No. 18-09 (Pryde)

Resolution # 5(f)(i)/09/18/18 Councillor Baker and Councillor Glover WHEREAS the Council of the Corporation of the Township of Lake of Bays hereby receives the staff report "Applications to Close Original Shore Road Allowances - Preliminary Approvals ● OSRA File No. 18-06 (Meyer) and ●OSRA 18-09 (Pryde)", dated September 18th, 2018; AND WHEREAS the applicants land abuts an original road allowance, therefore, in accordance with the Original Shore/Road Allowance Closure Procedures Section 2.07(a), Council’s preliminary approval is required; BE IT RESOLVED THAT the following applications to stop up and close the original shore road allowances receive PRELIMINARY APPROVAL:

• In front of Lot 26, Concession 9, of the former

Township of Franklin, now in the Township of Lake of Bays, in the District Municipality of Muskoka, (Meyer - 010-002-00203 - Franklin – 1051 Osborne Point Road – Lake of Bays);

• In front of Lot 22, Concession 7, of the former

Township of Franklin, now in the Township of Lake of Bays, in the District Municipality of Muskoka, (Pryde - 010-014-10600 - Franklin – (vacant) Hemlock Ridge Road –Lake of Bays). Carried (ii) 2019 Council, Committee and Library Board Meeting Schedule Resolution # 5(f)(ii)/09/18/18 Councillor Glover and Councillor Baker BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives the staff report “2019

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Council, Committee and Library Board Meeting Schedule”, dated September 18, 2018. AND FURTHER that the Council of the Corporation of the Township of Lake of Bays hereby approves the attached 2019 Council/Committee and Library Meeting Schedule in Appendix “A”. Carried (iii) By-law 2018-084, being a by-law to authorize the civil marriage solemnization in the Province of Ontario (repeal By-law 2014- 171)(Thomas Brown and Samantha Nadrofsky) Director of Corporate Services/Clerk provided the following information:

2019 TOWNSHIP OF LAKE OF BAYS MEETING SCHEDULE

COUNCIL

• January 22
• February 19
• March 19
• April 16
• May 21
• June 18
• July 16
• August 20
• September 17
• October 22
• November 19
• December 17

All Meetings will be held at 9:00 a.m. COUNCIL (PLANNING)

• January 29
• February 26
• March 26
• April 30
• May 28
• June 25
• July 30
• August 27
• September 24
• October 29
• November 26
• December 17(1:00 p.m. start)

All Meetings will be held at 9:00 a.m. HERITAGE ADVISORY

• January 29
• March 26
• May 28
• July 30
• September 24
• November 26

All Meetings will be held at 2:00 p.m. LIBRARY BOARD

• February 25
• March 25
• April 22
• May 27
• June 24
• August 26
• September 23
• October 28
• November 25
• December 16

All Meetings will be held at 9:30 a.m. (alternating between Dwight & Baysville Libraries) COMMUNITY EMERGENCY MANAGEMENT February 13 June 26 September 25 All Meetings will be held at 9:00 a.m.

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AGENDA ITEM # 4.(a)

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• By-law is to appoint Thomas Brown and Samantha

Nadrofsky as Clerk delegated Wedding Commissioners;

• The administrative cost for the Township has

decreased from $100.00 to $50.00 per service;

• The civil marriage service fee remains unchanged at

$300.00, which is on par with other Ontario municipalities’ fees. By-law 2018-084 was read a first, second, and third time and finally passed. (iv) By-law 2018-085, being a by-law for the purpose of acquiring those parts of Lot 26, in Concession 9 of the former Township o Ridout, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Parts 1 and 2 on Plan 35R-25756 from Allan McClelland McDonald and to establish same as part of the municipally maintained highway system and to name Part 1 on said Plan 35R-25756 as Echo Lake Road and Part 2 on Plan 35R-25756 as Ril Lake Road (McDonald Road Dedication) By-law 2018-085 was read a first, second, and third time and finally passed. (g) DEPUTY CLERK Nil (h) CHIEF ADMINISTRATIVE OFFICER Nil (i) DIRECTOR OF FINANCE/TREASURER (i) Statement of Financial Activities for the Seven Months Ending July 31, 2018 Resolution # 5(i)(i)/09/18/18 Councillor Glover and Councillor Baker BE IT RESOLVED that the Council of the Corporation of the Township of Lake of Bays receive the staff report “Statement

• f Financial Activities for the Seven Months Ending July 31,

2018”, dated September 18, 2018.

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Carried A short break was held from 9:55 a.m. to 10:09 a.m. 6. COMMUNICATION ITEMS AND PETITIONS (a) Susan Pond, St. Ambrose Anglican Church and the Winter Pantry, Re: Request for Waiving of Rental Fees - Baysville Arena Community Centre Resolution # 6(a)/09/18/18 Councillor Peppard and Councillor Ross BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives and approves the request for waiver of rental fees from St. Ambrose Anglican Church in the amount of $648 plus H.S.T. for the Lake of Bays Community Centre for free community dinners providing food support services during the winter months scheduled for Wednesday, November 21, 2018 and Wednesday, February 20, 2019. Carried 7. NOTICE OF MOTION (a) Simcoe Muskoka District Health Unit - Taking Action on Food Insecurity: Roles for Municipalities Resolution # 7(a)/09/18/18 Councillor Tapley and Councillor Glover BE IT RESOLVED THAT the Township of Lake of Bays accept the deputation by the Simcoe Muskoka District Health Unit on August 21, 2018 for information purposes; FURTHER THAT the Township work with the Simcoe Muskoka District Health Unit to explore advocating to the Provincial Government for income policies to reduce household food insecurity and to explore possibilities for building on work the municipality is already doing that would reduce household food insecurity in the Township. Carried

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8. MAYOR AND MUNICIPAL COUNCILLORS' REPORTS (a) Councillor Baker Fire Advisory Committee Addition:

• Seven (7) new firefighter recruits within the Township of

Lake of Bays;

• Total numbers of fire calls down from 2017-2018;
• During the summer fire ban, received many telephone calls

about backyard campfires;

• Will require new breathing apparatuses and will be including

these proposed costs in the 2019 budget. District Engineering and Public Works Committee - August 22, 2018

• Updated Salt Management Plan;
• Extending the speed limit reduction zone in Baysville;
• Relocation of St. John's Anglican Church and rerouting of Fox

Point Road;

• Mattress Diversion Program to reduce 10,000 mattresses per

year from entering our landfill site. View the August 22, 2018 District Engineering and Public Works Committee Agenda. Muskoka Watershed Council - No Update Other Updates

• Attended Tasso, Toad, Camp and Blue Lake AGM on

September 2, 2018. The Cottage Association would like to work with Public Works Department to avoid congestion problems for winter parking at the Blue Lake snow plow turnaround. The Association is also considering creating a volley ball court in an adjacent area. Councillor Baker noted that the Blue Lake snow plow turnaround issue concerns about 60 people who have cottages in the area and access their cottage via snowmobiles or snowshoes during the winter months. Superintendent of Public Works provided Council the following information:

• The area currently being plowed at the Blue Lake turnaround

is 5,700 square feet;

• In comparison, Billie Bear snow plow turnaround is 2,600

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square feet;

• Tasso, Toad, Camp, and Blue Lake Cottage Association is

proposing an area of 15,000 square feet be plowed out for vehicle parking and snow plow turnaround. For size comparison, the Dwight Community Centre is 8,000 square feet and the new Public Works Garage 1 is 13,000 square feet;

• The proposed area would add an additional 1.5 hours to the

snow plow run, which would delay all roads south of the Blue Lake turnaround from being plowed by 1.5 hours. The following resolution was tabled by Councillor Peppard: Resolution # #8(a)/09/18/18 Councillor Peppard and Councillor Baker BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays direct staff to investigate snow- ploughing options for winter parking at the Blue Lake turnaround and report back to Council. Carried (b) Councillor Lacroix Baysville Cemetery - No Update District Engineering and Public Works Committee - No Update District Community Services Committee - No Update Other Updates Addition:

• Thank you to District Municipality of Muskoka and staff for

their efforts and success with the speed reduction on Muskoka Road 117 through the community of Baysville. (c) Councillor Tapley Community Emergency Management Committee - No Update Heritage Advisory Committee - No Update

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Other Updates

• World Waterski Championships - Team Australia was training
• n Lake of Bays for two weeks prior, based at Lake of Bays

Marina (formerly Haystack Bay Marine). I took them Lake of Bays Township pins, and extended our best wishes for the competition.

• Long-time resident and "Port Cunnington Original" Helen

Crosson celebrated her 90th birthday. I attended and presented her with a certificate from the Township.

• Dwight Beach Road - I have received a lot of complaints about

Bikes and ATV’s speeding along the stretch in front of the

• beach. Might speed indicators (like at Grandview Lake) be a

solution here? Addition: Strobe Light on Rogers Cell Tower – Fox Point Road

• Received many complaints from residents along Fox Point

Road regarding the bright white strobe light on the cell tower;

• Other complaints have also been received on the Bell Tower
• n Bigwin Island;
• Concerned that these lights could be in contravention of our

Dark Skies Policy. (d) Councillor Peppard Economic Development Project Advisory Group- No Update Chamber of Commerce - No Update Other Updates

• Attended the Lake of Bays Heritage Foundation AGM on

Saturday, August 18, 2018 at the Bethune Church, Baysville.

• Attended the Lake of Bays Township Public Library Committee

Meeting on Monday, August 27, 2018 at the Baysville Public Library.

• Attended Tasso, Toad, Camp and Blue Lake Association AGM
• n Sunday, September 2, 2018 at the Olympia Sports Camp on

Limberlost Road. Met with a local resident from Camp Lake (top

• f Blue Lake Road) to discuss the options for increased

ploughing of plough turn around with council and staff. Historical ploughing of this area allowed for many winter cottagers from Camp Lake, Blue Lake, Toad Lake, and Tasso Lake to park and trek into cottages up to 2km away. Reduced ploughing and therefore parking as well as an increased interest in winter recreation in the area by people not on one of these lakes has

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meant a greatly reduced opportunity for cottagers in the area to enjoy Lake of Bays in the winter season. Addition: Limberlost District Transfer Station

• There is a recent increase of broken glass on the landfill

grounds that are causing flat tires on vehicles. There is also a significant increase of garbage along the fence;

• To be addressed by the District Municipality of Muskoka.

(e) Councillor Ross Paint Lake Cemetery - No Update Other Updates

• Attended Dorset Health Hub meeting on September 4, 2018.

The Hub has hired a new Office Administrator, Tracey Stone.

• Ms. Stone comes with experience in a doctor's office and other

medical facilities. The Hub is up to 500 registered patients, and has hopes of being close to 550 registered patients by next

• year. Overall, it was a busy summer.
• Dorset Community Partnership Fund is having its fall community

meeting on October 1, 2018 at 7 p.m. at the Dorset Rec Centre. The Dorset Community Partnership Fund is presenting the play Billy Bishop Goes to War on October 20, 2018. For tickets, contact Barb Townes at BJTownes@vianet.ca.

• The SS Bigwin Cruises from Dorset and Dwight were a total
• success. All cruises went out with 30 to 32 on board.
• Brad Robinson historic walk of Dorset is on Sunday, September

23, 2018. Addition: Speed on Muskoka Road 39 (Main Street) in Dorset

• Received many complaints about the speed on Main Street

in Dorset, off Muskoka Road 117 to the Health Hub;

• There are no sidewalks and vehicles travelling 50 km/hr off
• f Muskoka Road 117 cause potential danger for

pedestrians. The following resolution was tabled by Councillor Ross: Resolution # #8(e)/09/18/18

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Councillor Ross and Councillor Peppard BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays requests that the District of Muskoka reviews the speed limit on Muskoka Road 39 off of Hwy 117 from 50 km/hr to 40 km/hr. Carried (f) Councillor Glover Library Board - No Update Andrew Daniels Fish Stewardship - August 18, 2018 at Morris Eccles Cottage (4pm-6pm)

• 10 Mile Bay sign discussion;
• Steamship museum interactive watershed project with Captain

Shawn - great hospitality. Economic Development Core Group - No Update Other Updates

• Attended Camp Olympia Cottage Meeting on September 2,

2018. Addition: Lake of Bays Antique and Classic Car and Boat Show – 2018

• Congratulated event organizers on another successful event,

with $8,000.00 being raised for the Baysville Winter Food Pantry. (g) Mayor Young District Municipality of Muskoka Council Corporate Emergency Services Committee – September 17, 2018

• Almost every department at the District is requesting for

additional staff (including Facilities, IT, Community Services);

• The Township of Georgian Bay has requested a study of the

cost per service delivered to Township’s. How much costs are being incurred on our roads, our ambulance and police services, etc. The District recommended hiring a consultant to complete the study, at a cost of $150,000.00. However,

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District Council proposed researching how other local regions handle this cost allocation; and

• Tipping Fees at landfills. Currently have two-tier system

where residents are charged $135.00 per tonne and commercial businesses are charged $175.00 per tonne. Commercial loads are decreasing dramatically but residential loads are increasing. The cost to process for the District is $190.00 per tonne, so they are basically losing money on every tonne. In future, it is proposed that the District have full cost recovery which means a significant increase for tipping fees at landfills, probably up to $190.00 per tonne. The split between residential and commercial charges is not working and will likely become one fee. Mixed load (recyclables, construction waste, etc.) will be a larger fee of up to $350.00. Airport Board Committee

• Current Muskoka Airport manager is retiring;
• Plan is to increase qualifications required to run the airport to

a Chief Executive Officer from the current position of, essentially, facilities manager. This person will take on a more operating, planning and future planning, and marketing role. Restructuring the District Standing Committees

• Current committees are Engineering and Public Works,

Planning and Economic Development, Community Services, and Corporate Emergency Services;

• District CAO is proposing that the current 4 Standing

Committees be restructured to rebalance staff workload. Restructuring would include:

• Planning and Community Services Committee -

handling tourism, community watershed, GIS, Planning and Economic Development, Housing and Homelessness, Children’s Program, Community Engagement, Seniors, and Ontario Works.

• Proposing to create a new committee: Health

Services - handling health services, Ontario care planning, emergency management.

• CAO is within his rights to reallocate workload among

his staff.

• Will have committees restructured before the end of the 2018

term, to begin for the 2018-2022 term. Emergency Management and Civil Protection Act

• Compliant with act;

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• Kudos to staff for meeting the requirements.

Minett Joint Policy Review Steering Committee

• All development is frozen in the Minett area;
• This committee will steer the discussions of policies for

development in the area;

• I'm sure this committee will review decisions already made;
• There are 13 positions and 40 people have applied;
• Committee should be presented to the October District Planning

Committee Meeting (last of Term). Additions Dorset Lions Camp

• Was honoured to be invited to the Dorset Lions Dialysis

Camp, which just celebrated 40 years of operation;

• The beautiful camp is unique as it provides a vacation

destination for the caregivers;

• Staff will be preparing certificate commemorating their 40

years. Septic Re-inspection Program

• A resident on Raven Lake, Patricia Smith, informed me that

the Township of Algonquin Highlands is conducting a septic re-inspection program, which is a mandatory re-inspection for all residents in the Township. The inspection is paid for by the property owner;

• Township of Lake of Bays conducted a re-inspection

program about 10 years ago by B.O.S. Engineering;

• Within the Township of Lake of Bays, there are 4,200
• residences. Even if the Township conducted 400 re-

inspections each year, it would take close to 10 years to complete these inspections. However, the project is an important one for future Council consideration. D4 Assessment Program

• Many property owners are having great difficulty getting the

D4 Assessment started;

• The process is cumbersome through the Ministry of

Environment and the District Municipality of Muskoka. Mayor Young reminded Council that there is no regular Council meeting scheduled for November and that the Planning Council meeting scheduled for November 27, 2018 has been rescheduled to November 20, 2018.

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9. UNFINISHED BUSINESS (a) District Municipality of Muskoka, Continuous Improvement Unit re: Request for Preliminary Comment regarding interest in acquiring two DMM properties in McLean Ward (from July 18, 2017 Council Meeting) (b) District Municipality of Muskoka, Engineering and Public Works Department re: Request Installation of Permanent Radar Speed Signs

• n Muskoka Road 117 (from August 15, 2017 Council Meeting)

(c) District Municipality of Muskoka re: Request to install a Cycling / Driving "Share the Road" sign at the bottom end of Limberlost Road (at Highway No. 60) in 2018 (from May 15, 2018 Council Meeting) 10. CLOSED SESSION/BUSINESS ARISING FROM CLOSED SESSION Nil 11. CONFIRMING BY- LAW AND ADJOURNMENT (a) By-law 2018-086, being a by-law to confirm the proceedings of the September 18, 2018 Council meeting. By-law 2018-086 was read a first, second, and third time and finally passed. Resolution # 11(a)(i)/09/18/18 Councillor Tapley and Councillor Peppard BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays recess at 11:02 a.m. and will reconvene at the meeting at 11:30 a.m. in the courtyard beside the Dwight Community Centre for the Tom Thomson Parkway Dedication. Carried (b) Next Meeting - September 25, 2018 Resolution # 11(b)/09/18/18 Councillor Tapley and Councillor Glover BE IT RESOLVED THAT the Council of the Corporation of the

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Township of Lake of Bays hereby adjourns at 11: 52 a.m. to meet again on September 25, 2018 at 9:00 a.m. in the Council Chambers of the Municipal Office, Dwight, Ontario. Carried Mayor Clerk

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The Corporation of the Township of Lake of Bays

Special Council Meeting - Tuesday, June 26, 2018

MINUTES

There was a Special Meeting of Council held at 1:00 p.m., on Tuesday, June 26, 2018 in the Council Chambers of the Township of Lake of Bays Municipal Office, Dwight, Ontario with respect to the Township of Lake of Bays Rebranding.

Attendance

Mayor Robert Young Councillors Robert Lacroix Nancy Tapley Terry Glover Ruth McEachern Ross Shane Baker Michael Peppard Chief Administrative Officer Michelle Percival Treasurer Tom Gefucia Director of Corporate Services/Clerk Carrie Sykes Superintendent of Public Works Steve Peace Director of Building & By-law Services Stephen Watson Director of Planning Melissa Markham Deputy Clerk Terri-Lyn Magee Facilities Supervisor Scott MacKinnon Economic Development Coordinator Interim Economic Development Coordinator Jennifer Clancy Leanne Fetterley 1. MEETING CALLED TO ORDER - APPROVAL OF AGENDA Mayor Young called the meeting to order at 1:00 p.m. and advised that prior to hearing today’s delegation; the Economic Development Report regarding Draft Brand Concepts would be presented first in order to set the stage for the presentation. (a) Special Council Meeting Agenda - June 26, 2018 Resolution # 1(a)/06/26/18 Councillor Baker and Councillor Lacroix BE IT RESOLVED THAT the Special Council meeting agenda

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dated June 26, 2018 be adopted as circulated. Carried 2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF Nil 4. REPORTS AND BY-LAWS (a) Planning and Economic Development (i) Branding Update #3 – Draft Brand Concepts The Economic Development Coordinator presented the report and highlighted the following in order to provide history and context to the presentation:

• On March 20, 2018, Council engaged Cinnamon Toast to lead the

Township of Lake of Bays through a branding process (Economic Development Strategy priority action 2.3);

• Purpose, to enhance community pride while driving investment and

attraction to tourism, community development, and business activity;

• An overview of project timelines, milestones, brand objectives and

brand concepts was provided, as well as the rationale behind the two (2) draft brand concepts, including logos and taglines;

• With these objectives and community feedback in mind, the

Branding Project Team, comprised of Jennifer Clancy, Leanne Fetterley, Michelle Percival, and Scott MacKinnon unanimously recommended proceeding with the implementation of brand concept one and tagline one. 3. DEPUTATION/DELEGATIONS (a) Bronwyn Mondoux, Founder, CEO & Creative Director Bev Hyatt, Senior Graphic Designer & Art Director Cinnamon Toast New Media Inc. Re: Lake of Bays Branding Presentation Overview

• Ms. Mondoux, and Ms. Hyatt presented the following:

BRANDING Special Council Meeting - June 26, 2018 - Branding Presentation.pdf

• A brand is a person’s emotional connection to an organization,

community, or business

• In terms of a place, a brand reflects what a place currently is and

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inspires to be in the future

• The five place branding principles were identified, including

distinctiveness, authenticity, memorable, co-creation and placemaking

• The objectives for branding Lake of Bays were identified:
• Raises awareness surrounding Lake of Bays and its assets,
• pportunities, and quality of life benefits;
• Stimulates community pride while attracting residents,

businesses, and tourism;

• Celebrates the unique attributes of each hamlet in one cohesive

identity;

• Contributes to the Township’s strategic and developmental

priorities; and

• Distinguishes the Township from other neighbouring areas

COMMUNITY ENGAGEMENT

• 83% of survey respondents overwhelmingly described Lake of Bays as

‘outdoorsy’, ‘cheerful’ and ‘wholesome’

• Survey respondents and consultation attendees generally agreed
• n the region’s differentiating factors, unique attributes, values,

and challenges

• Images featuring natural elements such as sunsets, water, and

foliage were most attractive to consultation attendees,

• Whereas, nautical and stark images/logos attracted the least

amount of interest and loons, deer, and motorized vehicles were indicated as ‘imagery to avoid’

• When outlining measurements of success for Lake of Bays’

branding initiative, stakeholders reiterated the importance of standing out from neighbouring communities, positioning Lake of Bays as a destination and delivering a brand that unifies and generates pride across all hamlets

• Group discussions revealed the overarching importance of
• preserving the serenity and charm of Lake of Bays, while

appeasing and attracting younger people and families CONCEPT ONE

• It was inspired by flowing water, sunsets, and reflection
• Rationale, this concept embraces peering out from a dock or
• ne of Lake of Bays’ shorelines, and the beauty of nature will be

reflected back at you

• The concept of negative space mimics sparkling waters, the

collision of colours showcase the vibrancy and cheerful friendliness of the community

• With its simple stylization of a picturesque setting, this logo

represents the rest, relaxation and tranquility that awaits you

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CONCEPT TWO

• It was inspired by directional signs, picturesque setting and

stars

• Rationale, this concept prioritizes one of Lake of Bays’ greatest

assets, access to the great outdoors

• Featuring coral to represent a sunrise or sunset, and blue to
• represent water, it celebrates the area’s natural assets and

tourist appeal

• The inclusion of horizontal lines suggest being at rest, while the

arrow indicates movement and guides visitors into the Lake of Bays experience TAGLINES

• The approach taken had been to keep the Township's most

prominent natural asset in mind (water)

• Taglines were developed as part of the branding process
• Each tagline is intended to stand as an invitation to Lake of

Bays target audiences, calling them to experience what the area has to offer

• The Four Taglines presented included:
• 1. Life is better by the bays;
• 2. Reflect by the bays;
• 3. Explore the bays; and
• 4. 100 lakes to explore

LOGO EVALUATION

• Attributes - Do the logos express a brand character, affinity,

style, and personality?

• Message - Do the logos tell a story in a clever, fun, and

memorable way?

• Differentiation - Are the logos unique and original?
• Ambassadorship – Do the logos inspire you to visit, live in or

learn more about Lake of Bays? TAGLINE EVALUATION

• Can it be used as a hashtag?
• Will it generate user content?
• Can we measure it to track success?
• Would I wear it?

RECOMMENDATION

• It

was recommended that Council proceed with the implementation of brand concept one and tagline one and further that staff be directed to proceed with Cinnamon Toast to

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the next milestone of the branding initiative, which includes the development of a brand style guide, brand application assets, and brand implementation plan Mayor Young thanked Ms. Mondoux and Ms. Hyatt for their presentation. 4. REPORTS AND BY- LAWS (a) PLANNING AND ECONOMIC DEVELOPMENT (i) Branding Update #3 - Draft Brand Concepts Council discussed the two draft brand concepts and the four proposed taglines and approved the following resolution: Resolution # 4(a)(i)/06/26/18 Councillor Glover and Councillor Baker WHEREAS the Council of the Corporation of the Township of Lake of Bays receives the staff report “Branding Update #3 – Draft Brand Concepts”, dated June 26, 2018. BE IT RESOLVED THAT Council approves brand concept

• ne and tagline four (as attached).

AND FURTHER THAT Council direct staff to proceed with Cinnamon Toast to the next milestone of the branding initiative, which includes the development of a brand style guide, brand application assets, and brand implementation plan. Carried 5. CONFIRMING BY- LAW AND ADJOURNMENT (a) By-law 2018-063, being a by-law to confirm the proceedings of the June 26, 2018 Special Council meeting. By-law 2018-063 was read a first, second, third time and finally passed.

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Council Meeting Minutes - Tuesday, June 26, 2018

(b) Next Meeting - July 17, 2018 Resolution # 5(b)/06/26/18 Councillor Lacroix and Councillor Peppard BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby adjourns at 2:04 p.m. to meet again on July 17, 2018 at 9:00 a.m. in the Council Chambers of the Municipal Office, Dwight, Ontario. Carried Mayor Clerk

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“LITERACY IS OUR GOAL” LAKE OF BAYS TOWNSHIP PUBLIC LIBRARY

BOARD

MINUTES

Baysville LIBRARY

PRESENT: Wayne Donaldson, Cathy Hurst, David Walker, Mary Lois

Rennie, Cathy Fairbairn, Ann Rogers, Cathy Vanclieaf, Rod McLean, Jennifer Pearson, Mike Peppard REGRETS:

Tom Gefucia, Edith Warr, Terry Glover GUEST: Michelle Percival CALL TO ORDER: 9:30 am by Wayne Donaldson

APPROVAL OF AGENDA: Motion by Rod McLean, seconded by David

• Walker. Carried.

MINUTES OF LAST MEETING:

Motion to approve Minutes of June 25,

2018 by Cathy Hurst, seconded by Wayne Donaldson. Carried. BUSINESS ARISING:

“Indigenous reconciliation statement”

*stiIlresearching proper language TREASURER’S REPORT:

At this point, eveiything is on track. Motion to accept Treasurer’s Report by Wayne Donaldson, seconded by Cathy Hurst. Carried

AGENDA ITEM # 4.(c)

Lake of Bays Township Public Library Board Meeting Minutes - August 27, ... Page 43 of 181

'g—

Lake of Bays Township Public Library CEO Report

June and July 2018

The Lake of Bays Public Library is dedicated to support and protect intellectual freedom, to promote opportunities for self-fulfillmentand to cultivate the recreational, educational and informational needs of the community. Goal: Pursue building expansion in Dwight

fundraising committee

date

18, 2018 Council meeting to give an update on the project. Would appreciate input on the presentation.

months Goal: Increase part-time staff hours for programming preparation and execution

Goal: Increase social media presence and provide support to facilitate this goal

and techniques for increasing social media presence and effectiveness. I have contacted the facilitator and am awaiting more details.

AGENDA ITEM # 4.(c)

Lake of Bays Township Public Library Board Meeting Minutes - August 27, ... Page 44 of 181

Goal: Engage larger community

distributed library information also inArt in the Park.

Dwight Farmer's Market each Tuesday where they represented the library and raised awareness of the expansion project.

Goal: Upgrade computers and software

• 2020, 2021, 2022 We willneed a budget for capital

replacement and software replacement. News

from the Districtof Muskoka for our ‘Soup Club’ program. We will purchase equipment and expand the program to the Baysville

Branch.

staff member started in Dwight Branch in June, focusing on children's programming

September.

Friends: Baysville:

Dwight:

Books & Brunch series Thank you, Cathy Fairbairn

AGENDA ITEM # 4.(c)

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Motion to accept CEO Report by, Mary Lois Rennie, seconded by Jennifer

• Pearson. Carried

New Initiative Ideas.

• 1. Dwight Expansion
• 2. Part time hours

Library tagline. Will send e-mail of listof words to re?ect the reality of the library services. Photocopier lease. Will send informationregarding options via e—mail. Septic requirements for expansion. The permit will take up to 18 months for approval. The application fee is

$1200 plus the fee to the consultant. The board will request

access to reserves

for these costs plus for fundraising costs. FUTURE AGENDA ITEMS:

MOTION TO ADJOURN: Rod McLean at 10:59, seconded by David

• Walker. Carried

NEXT MEETING: Monday, September 24“‘2018, 9:30am, Dwight

M

AGENDA ITEM # 4.(c)

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The Corporation of the Township of Lake of Bays

Heritage Advisory Committee Meeting - Tuesday, May 29, 2018

MINUTES

There was a regularly scheduled meeting of the Heritage Advisory Committee held at 2:00 p.m., on May 29, 2018 in the Committee Room of the Township of Lake of Bays Municipal Offices, Dwight, Ontario.

Attendance

Chair Nancy Tapley Co-Chair/Councillor Ruth Ross Members of Committee Jacqueline Godard Harriet Muirhead Brian Simpson Ian Crowley Rick Brooks Clerk's Assistant Erica Cole

Regrets

Mayor Robert Young Members of Committee Rebecca Krawczyk 1. MEETING CALLED TO ORDER - APPROVAL OF AGENDA Chair Tapley called the meeting to order at 2:06 p.m. (a) Heritage Advisory Committee Agenda - May 29, 2018 Resolution # 1(a)/05/29/18 Brian Simpson and Jacqueline Godard BE IT RESOLVED THAT the Heritage Advisory Committee Meeting Agenda dated May 29, 2018 be adopted as amended. ADDITIONS:

• 6. DISCUSSIONS

(c) Brochure - Lower Oxtongue Rapids Paddle Guide and Paddle Tour (e) Community Outreach Events

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Heritage Advisory Committee Meeting Minutes - Tuesday, May 29, 2018

• 7. COMMUNICATION ITEMS AND PETITIONS

(b) Letter: Judy Van Clieaf, Unique Muskoka Magazine Carried 2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF Nil 4. DEPUTATIONS/DELEGATIONS Nil 3. CONSENT AGENDA

Items listed under the Consent Agenda are considered routine, and enacted in one motion. However, any Committee member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.

Resolution # 4/05/29/18 Brian Simpson and Jacqueline Godard WHEREAS the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays has reviewed the Consent Agenda consisting of various proposed resolutions/by-laws; and NOW THEREFORE BE IT RESOLVED THAT the Heritage Advisory Committee approve and adopt the recommendations contained in the Consent Agenda dated May 29, 2018 and direct staff to proceed with all necessary administrative actions. Carried (a) Heritage Advisory Committee Meeting Minutes - April 24, 2018 Resolution # 4(a)/05/29/18 Ian Crowley and Councillor Ross BE IT RESOLVED THAT the Heritage Advisory Committee Meeting Minutes dated April 24, 2018 be adopted as circulated. Carried

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Heritage Advisory Committee Meeting Minutes - Tuesday, May 29, 2018

(b) Community Heritage Ontario (CHO), Quarterly Publication of CHO News - Spring 2018 (can be distributed at meeting, if requested) Resolution # 4(b)/05/29/18 Councillor Ross and Ian Crowley BE IT RESOLVED THAT the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays receives the Community Heritage Ontario (CHO), Quarterly Publication of CHO News - Spring 2018. Carried (c) Heritage Matters - Spring 2018 (can be distributed at meeting, if requested) Resolution # 4(c)/05/29/18 Rick Brooks and Brian Simpson BE IT RESOLVED THAT the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays receives the Heritage Matters Magazine - Spring 2018. Carried (d) Architectural Conservancy of Ontario (ACORN) in a Nutshell Newsletter received May 2, 2018. Resolution # 4(d)/05/29/18 Harriet Muirhead and Brian Simpson BE IT RESOLVED THAT the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays receives the Architectural Conservancy of Ontario (ACORN) in a Nutshell Newsletter, dated May 2, 2018. Carried 5. REPORTS Nil 6. DISCUSSIONS

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Heritage Advisory Committee Meeting Minutes - Tuesday, May 29, 2018

(a) Lake of Bays Heritage Foundation Update (Brian Simpson) Brian Simpson updated the Committee on the following:

• Marsh’s Falls:
• Spring Clean-Up Working Bee on May 12, 2018 was a

success;

• Visitor House – decision on the future of the house is still

to be determined. The deck on the house has been removed for safety reasons.

• Entrance Off of Hwy 35 – to be discussed again in 2018

between the Lake of Bays Heritage Foundation (LOBHF) and the Township of Lake of Bays.

• Ontario Turtle Conservation Centre:
• Organization will be conducting a turtle species inventory

along the Oxtongue River this summer;

• Virtually all species of turtles in Ontario (7 out of 8) are on

the endangered species list as of 2018;

• Proposing a “Turtle Crossing” Sign at Boyne Creek on

Dwight Beach Road. To be discussed with the Township

• f Lake of Bays Public Works Department.

(c) Paddle Guide to lower Oxtongue Rapids Brochure & Paddle Tour Chair Tapley proposed the idea of placing canoe paddles painted/sculpted/carved by local artists around the Lake of Bays communities (based out of Dwight) to promote the Paddle Guide to lower Oxtongue Rapids Brochure (Paddle Guide) and Lake of Bays natural heritage features. There would be a bookmark insert with the location and artist information on each of the designed paddles as part

• f the Paddle Guide.

The paddles would be donated by local businesses, designed by local artists, and placed on loan at local businesses and/or heritage buildings to provide a “tour” around Lake of Bays. Local businesses and artists still need to be approached for this proposed project. Chair Tapley recommends that Committee Members reach out to their artist contacts to see if there is interest. Should there be interest from local artists, it would be ideal to have the paddles placed during a trial period in Dwight by mid-July 2018. Not all Committee Members were in agreement with the proposal, but are wiling to further discuss the idea once there has been some feedback from local businesses and artists.

Page 4 of 7

AGENDA ITEM # 4.(d)

Heritage Advisory Committee Meeting Minutes - May 29, 2018 Page 50 of 181

Heritage Advisory Committee Meeting Minutes - Tuesday, May 29, 2018

Chair Tapley noted this idea will be further discussed (including artist interest, local businesses who would take a paddle, etc.) at the next working meeting on Tuesday, June 26, 2018. (d) Outreach Community Events Committee Member Crowley proposed to Chair Tapley and the Committee of hosting local community outreach events to build on local heritage and current Committee initiatives, including:

• Hosting Heritage Brochure Walking Tour Days –members of the

Committee provide guided tours of the Heritage Walking Tour Brochures, rotating through all three brochures/communities. The Committee noted that some community members already host events similar to this and do not want to pull attention away from said events.

• Hosting a Heritage Day on Dwight Beach – include vendors,

games, heritage artifacts, boat tour, etc. The Committee agreed this would be a great event for 2019, and propose the item be added to Unfinished Business to discuss at a later date. (b) Around Lake of Bays Heritage Driving Tour Brochure Councillor Ross provided the Committee copies of a local map of Huntsville/Lake of Bays and requested each Committee Member research the local heritage in their specific area of residence prior to the June 26, 2018 working meeting. At this meeting, the Committee will discuss and compile the research to determine if there is enough information for a 2019 Heritage Driving Tour Brochure. 7. COMMUNICATION ITEMS AND PETITIONS (a) National Heritage Digitization Strategy (NHDS) Steering Committee, re: Digitizing Canadian Collections Funding Call Resolution # 7(a)/05/29/18 Jacqueline Godard and Brian Simpson BE IT RESOLVED THAT the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays receives the

Page 5 of 7

AGENDA ITEM # 4.(d)

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Heritage Advisory Committee Meeting Minutes - Tuesday, May 29, 2018

correspondence from the National Heritage Digitization Strategy (NHDS) Steering Committee, re: Digitizing Canadian Collections Funding Call, received May 8, 2018. Carried (b) Letter from Judy Van Clieaf, Unique Muskoka Magazine Committee Member Godard provided Chair Tapley and the Committee a copy of the letter from Judy Van Clieaf and advised Ms. Van Clieaf is requesting information about the Committee for an upcoming article in Unique Muskoka Magazine by June 1, 2018. Committee Member Godard encouraged the Committee to provide why they enjoy volunteering with this Committee to Ms. Van Clieaf. Staff will provide Ms. Van Clieaf with copies of Committee Summary reports from 2015-2017. Resolution # 7(b)/05/29/18 Jacqueline Godard and Brian Simpson BE IT RESOLVED THAT the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays receives the correspondence from Judy Van Clieaf, Unique Muskoka, dated May 28, 2018. Carried 8. UNFINISHED BUSINESS (a) Website - Online Heritage Register Development (on-going) (b) Heritage Designations

• Billie Bear Resort (on-hold at request of applicant)
• Request received: October 4, 2012
• Request to place application on-hold received: November 23, 2016
• Paint Lake School House and Cemetery
• Request received: September 5, 2015
• Winter's Cemetery (on-hold due to litigation)
• Request received: June 29, 2015
• Objection received: August 21, 2015
• Application placed on hold, due to litigation, on: August 24, 2015
• Jones - Pratt House (Lake of Bays Lane)
• Request received: September 27, 2016
• 176545 ONT INC. - Tudhope Log Home (Lake of Bays Lane)
• Request received: September 27, 2016

Page 6 of 7

AGENDA ITEM # 4.(d)

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Heritage Advisory Committee Meeting Minutes - Tuesday, May 29, 2018

(c) Inventory of Barb Paterson Papers (on-going) 9. ADJOURNMENT (a) Next Meeting - September 25, 2018 Resolution # 9(a)/05/29/18 Ian Crowley and Rick Brooks BE IT RESOLVED THAT the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays adjourns at 3:33 p.m. to meet again on Tuesday, September 25, 2018 in the Council Chambers at the Municipal Office. Carried Chair Clerk

Page 7 of 7

AGENDA ITEM # 4.(d)

Heritage Advisory Committee Meeting Minutes - May 29, 2018 Page 53 of 181

Page 54 of 181

Lake of Bays Fire Department Fire Advisory Minutes A meeting of the Fire Advisory Committee for the Township of Lake of Bays was held on September 11, 2018 7:00 p.m. at Station 20 Port Cunnington Fire Chief Stephen Hernen Deputy Fire Chief Gary Monahan District Chief District 2 Glen Maynard Captain Station 20 Matt Young Captain Station 30 Daniel Van Gelder Captain Station 30 Shane Taylor Captain Station 40 Scott MacKinnon Captain Station 40 Fred Landry Acting Captain Station 40 Steve Peace

• Admin. Asst. (Scribe)

Cecile King Councillor Shane Baker Chaplain Tom Brown 1. CALL TO ORDER The meeting was called to order at 7:00 p.m., September 11, 2018 by Chief Stephen Hernen. 2. MOTION TO ADOPT AGENDA Moved by: Capt. Landry Seconded by: A. Capt. Peace Be It Resolved That: the Fire Advisory Committee for the Township of Lake of Bays hereby adopts the Agenda dated, September 11, 2018 as printed and circulated. Carried. 3. MOTION TO ADOPT MINUTES (a) Fire Advisory Committee Minutes – June 12, 2018 Moved by: Capt. Landry Seconded by: Capt. Taylor Be It Resolved That: the Fire Advisory Committee for the Township of Lake of Bays hereby adopts the Minutes of the meeting held on, June 12, 2018 as printed and circulated. Carried.

AGENDA ITEM # 4.(e)

Lake of Bays Fire Department Fire Advisory Meeting Minutes - September 1... Page 55 of 181

Lake of Bays Fire Advisory Committee – September 11, 2018 Page 2 of 6

4. BUSINESS ARISING FROM MINUTES –Nil- 5. STATION REPORTS Responses since the last meeting of the Advisory Committee see attached Schedule "A". Medical calls will be checked for any changes to responses due to the stationing of ambulances throughout the Township this summer. (a) Station 20

• recruits taking part in limited activities
• shirts have been purchased for hall training and other sessions

(b) Station 30

• recruits at Station 30 are also being assimilated into activities
• Station 50 is responding with Station 30

(c) Station 40

• recruits doing well with program
• no issues or concerns at this time

(d) Station 50

• Ian Goodhand is retiring

6. DISTRICT CHIEF'S REPORTS (a) DC Maynard – District # 2

• number of alarm calls in last month

(b) DC Van Gelder - District # 3

• nothing at this time

7. EQUIPMENT REPORT The following items were discussed under the equipment report: (a) Updates Apparatus and Equipment

• pump testing completed
• pump 20 minor repairs required

AGENDA ITEM # 4.(e)

Lake of Bays Fire Department Fire Advisory Meeting Minutes - September 1... Page 56 of 181

Lake of Bays Fire Advisory Committee – September 11, 2018 Page 3 of 6

• digital radio switch over will be end of September
• dry hydrant at Tally Ho – to be decommissioned
• high volume hose (budget item)

8. TRAINING OFFICER'S REPORT The following items were discussed under the training report: (a) Live Burn Container

• live burn container placed at Port Sydney Training grounds
• class A fires practice (combustibles only)
• ready for October training

(b) Recruits Captain Landry outlined the first weekend of recruit training that involved familiarization with equipment and protective clothing. Gravenhurst and Bracebridge Fire will take part in joint training with Huntsville and Lake of Bays. Captain Taylor noted that the PPE would not be available until the end of September. 9. PREVENTION REPORT The following items were discussed under the Prevention Report: (a) False Alarms

• false alarm process for letters of advice or invoices that homeowners receive

under the False Alarm By-law

• rentals are a significant portion of the false alarm responses
• forcible entry is permitted when no other access is available when audible

alarms are present (b) Smoke Alarm Violation Books

• being updated to include CO alarms

10. DEPUTY CHIEF’S REPORT The following items were discussed under the Deputy Chief’s report: a) MVA’s (Motor Vehicle Accidents)

• clarification – OPP always owns the accident scene regardless of the

circumstances

AGENDA ITEM # 4.(e)

Lake of Bays Fire Department Fire Advisory Meeting Minutes - September 1... Page 57 of 181

Lake of Bays Fire Advisory Committee – September 11, 2018 Page 4 of 6

• policies and protocols are in place for all emergency services
• OPP (John Paul Graham, Staff Sergeant) will work with Fire Department to

clarify response protocol b) Driving Complaints

• reminder that Officers are responsible for reporting any driving issues to the

Deputy Chief c) Outdoor Burn Complaint Responses

• this item to be discussed at the next Fire Advisory Committee

11. CHIEF’S REPORT (a) MNRF (Ministry of Natural Resources and Forestry) Agreement

• new Agreement with MNRF is pending approval

(b) Capital Budget

• SCBA purchase
• Pump 20 replacement – move to 2021
• Pump 40 replacement – move to 2023

(c) Budget 2019

• provide Deputy Chief Monahan or Captain Taylor with any suggestions or

requirements for the 2019 budget 12. COUNCIL REPORT Councillor Shane Baker (a) Council Updates

• planning applications that may affect fire responses especially on islands
• Anglican Church move will change the configuration of the road

Discussion - new roads, shared driveways and sharing of information with the Fire Department for access. Councillor Baker thanked the Committee and the Fire Department for their continued service. Chief Hernen expressed a thank you to Councillor Baker for his assistance and representation at Council.

AGENDA ITEM # 4.(e)

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Lake of Bays Fire Advisory Committee – September 11, 2018 Page 5 of 6

13. NEW BUSINESS (a) Peer Support Team – Chaplain Brown

• Peer Support Team is being used by firefighters following traumatic

responses (b) Election Policy Reminder

• Election Policy and municipal facilities/employees

(c) Christmas Party

• Fire Department representatives Scott MacKinnon and Shane Taylor

14. ADJOURNMENT Moved by: DC Maynard Seconded by: Capt. Young Be It Resolved That: the Fire Advisory Committee of the Township of Lake of Bays adjourn, to meet again on November 13, 2018, at 7:00 p.m. at Station 30 Hillside or at the call of the Chair. Carried.

AGENDA ITEM # 4.(e)

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Lake of Bays Fire Advisory Committee – September 11, 2018 Page 6 of 6

Schedule “A”

AGENDA ITEM # 4.(e)

Lake of Bays Fire Department Fire Advisory Meeting Minutes - September 1... Page 60 of 181

Appendix “A”

AMENDED 2019 TOWNSHIP OF LAKE OF BAYS MEETING SCHEDULE

COUNCIL

• January 22
• February 19
• March 19
• April 16
• May 21
• June 18
• July 16
• August 20
• September 17
• October 22
• November 19
• December 17

All Meetings will be held at 9:00 a.m. COUNCIL (PLANNING)

• January 29
• February 26
• March 26
• April 30
• May 28
• June 25
• July 30
• August 27
• September 24
• October 29
• November 26
• December 17(1:00 p.m. start)

All Meetings will be held at 9:00 a.m. HERITAGE ADVISORY

• January 29
• March 26
• May 28
• July 30
• September 24
• November 26

All Meetings will be held at 2:00 p.m. LIBRARY BOARD

• January 28 * added
• February 25
• March 25 * removed
• April 22 April 29 *amended
• May 27
• June 24
• August 26
• September 23
• October 28
• November 25
• December 16

All Meetings will be held at 9:30 a.m. (alternating between Dwight & Baysville Libraries) COMMUNITY EMERGENCY MANAGEMENT February 13 June 26 September 25 All Meetings will be held at 9:00 a.m.

AGENDA ITEM # 4.(f)

Amended 2019 Township of Lake of Bays Meeting Schedule (Library) Page 61 of 181

Page 62 of 181

REPORT HIGHLIGHTS:

• Routine summary of delegation of powers provided on a quarterly basis.

RECOMMENDATION: BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby receives the staff report “Summary of Delegation of Powers – Third Quarter”, dated October 16, 2018. ORIGIN: Pursuant to By-law #2016-122, as amended, being a by-law to delegate routine Council powers and duties to staff, Council is to be informed by written quarterly summary report of the nature of requests. ANALYSIS: Treasury Pursuant to the delegation of powers and duties, staff has processed the following accounts for the third quarter: DESCRIPTION AMOUNT General Accounts $1,662,358.17 District and Education Accounts $6,287,821.78 Payroll #14 to #20 $485,020.29 TOTAL $8,435,200.24 Liability Insurance Program DATE OF EVENT EVENT LOCATION TOTAL June 2018 Baysville Fireworks Baysville Waterfront 405.00 July 2018 Hold Canada Day Event Dwight Beach 28.00 July 2018 Dwight Farmers Market Former Municipal Office Dwight 104.01 July 2018 Exercise Baysville Arena Baysville 12.08 THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Carrie Sykes, Director of Corporate Services/Clerk DATE: October 16, 2018 RE: Summary of Delegation of Powers – Third Quarter

AGENDA ITEM # 4.(g)

Summary of Delegation of Powers - Third Quarter 2018 Page 63 of 181

Summary of Delegation of Powers – Third Quarter Page 2 of 7 October 16, 2018

July 2018 Line Dancing Dwight Community Centre 2.10 July 2018 Ball Hockey Baysville Arena Baysville 20.00 July 2018 Baysville Walkabout Downtown Baysville 1,388.00 August 2018 Exercise Baysville Arena Baysville 15.10 August 2018 Ball Hockey Baysville Arena Baysville 25.00 August 2018 Baysville Arts & Craft Show Baysville Waterfront 736.00 August 2018 Meeting Baysville Community Centre 2.50 August 2018 Antique & Classic Boat & Car Show Baysville Waterfront 250.00 September 2018 Exercise Baysville Arena Baysville 12.08 Subtotal from Rentals $2,999.87 Previous total $1,804.23 Total $4,804.10 Procurement By-law #2018-17 Billie Bear Bridge Guardrail Replacement Opening Order Company Name Total Price 1 Centennial Contracting Ltd. $17,900.00 HST $2,327.00 Total $20,277.00 2 Boston Enterprises $32,400.00 HST $4,212.00 Total $36,612.00 Awarded - Centennial Contracting Ltd.

AGENDA ITEM # 4.(g)

Summary of Delegation of Powers - Third Quarter 2018 Page 64 of 181

Summary of Delegation of Powers – Third Quarter Page 3 of 7 October 16, 2018

#2018-15 Garage One Paving Opening Order Company Name Description Total Price 1 Fowler Construction Area A and B Site preparation $6,797.70 Paving $42,301.35 HST $6382.88 Total $55,481.93 Area C Site preparation $3,504.80 Paving $28,631.20 HST $4,177.68 Total $36,313.68 Provisional Items Not awarded Granular A - $/Tonne $38.32 Excavation and Backfill with granular $9,095.18 HST 1,182.37 Total 10,277.55 Total awarded contract (with HST) $102,073.16 Awarded – Fowler Construction Building Services/By-law Enforcement Pursuant to the delegation of powers and duties, staff has performed the following powers/duties for the third quarter: Noise By-law Exemptions: (Noise By-law 00-59) NAME LOCATION BY-LAW EXEMPTION TIMEFRAME Lake of Bays Sailing Club 1111 Glenmount Road, LOT 27, CON 13, Ridout Ward, Lake of Bays Exemption from Scheduled 2, Section 15 Between 9pm and 10pm for four (4) Thursday night meetings, and Annual Celebration on Saturday, July 28, 2018

AGENDA ITEM # 4.(g)

Summary of Delegation of Powers - Third Quarter 2018 Page 65 of 181

Summary of Delegation of Powers – Third Quarter Page 4 of 7 October 16, 2018

Vendors Permit Issuance (Licencing By-law 99-60) Sign Notice of Violations/Permits Nil Parks By-law Nil Sign By-law Nil Municipal Access User Agreement NAME PURPOSE ACCESS POINTS DURATION Scott Gilchrist Launching of Barges

• material

unloading/loading Rabbits Bay Dock Norway Point July 20 to December 31, 2018 Ministry of Natural Resources & Forestry Launching of Boat Glenmount Dock South Portage Dock June 25 to July 27, 2018 Greenaway Construction Material unloading/loading Rabbits Bay Dock South Portage Dock Port Cunnington Hillside Beach Baysville Ramp August 1 to December 31, 2018 TYPE NAME LOCATION TIMEFRAME Hawker & Peddlers Baysville Farmers Market Baysville Country Store June 22 to August 31, 2018 Hawker & Peddlers SS Bigwin - LOB Marine Museum and Navigation Society Dwight Beach Dock and Park June 22 to August 28, 2018 Refreshment Vehicle Tristan’s Tasty Eatz Tally-Ho Inn, Hillside August 29 to December 31, 2018 Refreshment Vehicle Linda Simpson Brunel and 117, Baysville, ON September 28 to December 31, 2018

AGENDA ITEM # 4.(g)

Summary of Delegation of Powers - Third Quarter 2018 Page 66 of 181

Summary of Delegation of Powers – Third Quarter Page 5 of 7 October 16, 2018

Lakewood Landing Contracting Launching of Boat/Barge – material unloading/loading Rabbits Bay Dock Norway Point South Portage Dock Port Cunnington Dorset Dock July 31 to December 31, 2018 Corporate Services Pursuant to the delegation of powers and duties, staff has performed the following powers/duties for the third quarter: Community Flag Raisings DATE OF EVENT DETAILS LOCATION July 20, 2018 Muskoka Pride Flag Raising and Community BBQ Municipal Office and Dwight Library Gazebo Licence of Occupation Encroachment Agreements DATE SUBMITTED ROLL # CIVIC ADDRESS ACTIVITY STRUCTURE STATUS July 6, 2018 010.018.0 2800 1107-1 Ronville Road Existing Stairs and Dock Awaiting Executed Documents July 6, 2018 010.006.0 3900 1073 Maplehurst Drive Existing Boathouse and Dock Awaiting Executed Documents July 11, 2018 010.012.0 5811 1523 Fox Point Road Existing Stairs, Stairway & Dock Determined no OSRA abutting

• property. Partial

application fee return. July 13, 2018 030.009.0 3600 4876 Muskoka Road 117 Existing Dock Awaiting Executed Documents August 8, 2018 040.014.0 6700 1152 Nithgrove Road Existing Dock File forwarded to Lawyer. Awaiting draft documents for review.

AGENDA ITEM # 4.(g)

Summary of Delegation of Powers - Third Quarter 2018 Page 67 of 181

Summary of Delegation of Powers – Third Quarter Page 6 of 7 October 16, 2018

August 8, 2018 010.014.0 0200 1151 Port Cunnington Road Proposed Boathouse and Dock File forwarded to Lawyer. Awaiting draft documents for review. August 18, 2018 010.014.0 3901 1040 Thompson Portage Road Proposed & Existing Proposed – Boathouse Existing - Dock Application circulated, awaiting staff comment August 21, 2018 010.018.0 3900 1179 Ronville Road Existing Steps, Dock, Well, and Shed Application circulated, awaiting staff comment Special Events DATE APPLICATION SUBMITTED EVENT DETAILS DATE OF EVENT LOCATION STATUS July 5, 2018 SS Bigwin Private Cruise July 24, 2018 Dwight Dock Application approved August 22, 2018 SS Bigwin Private Cruise – Huntsville Hospital Foundation Volunteer Appreciation Cruise October 4, 2018 South Portage Dock Application approved Public Works Pursuant to the delegation of powers and duties, staff has performed the following powers/duties for the third quarter: Unassumed Road Improvement Agreements Nil FINANCIAL IMPLICATIONS: Not applicable ALTERNATIVES: Not applicable

AGENDA ITEM # 4.(g)

Summary of Delegation of Powers - Third Quarter 2018 Page 68 of 181

Summary of Delegation of Powers – Third Quarter Page 7 of 7 October 16, 2018

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report represents the following strategic priorities:

• Engage and communicate openly with the community;
• Work in collaborative partnerships.

Prepared by, Approved by, Erica Cole Carrie Sykes, Dipl. M.A., CMO Clerk’s Assistant Director of Corporate Services Reviewed by, Reviewed by, Tom Gefucia Michelle Percival, CMMIII, CMO Treasurer Chief Administrative Officer REFERENCES:

• By-law #2016-122, being a by-law to delegate routine Council powers and duties to

staff

• Section 23.1 of the Municipal Act, 2001, S.O. c.25
• AD-2.1 Licence of Occupation Policy (effective February 28th, 2012)
• AD-2.7 Special Event Policy (effective January 1, 2012 - revised February 1, 2014)
• AD-2.8 Special Event Liability Insurance Program (effective January 1, 2012)
• AD-5.2 Procurement Policy (effective January 1, 2005 - revised October 14, 2014)
• Sign By-law #07-137

AGENDA ITEM # 4.(g)

Summary of Delegation of Powers - Third Quarter 2018 Page 69 of 181

Page 70 of 181

REPORT HIGHLIGHTS:

• Routine summary report provided on a quarterly basis
• Building Services revenue is on budget for 2018.

RECOMMENDATION: BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake

• f Bays receives the staff report “Building Quarterly Report - Third Quarter 2018”

dated October 16th, 2018. ORIGIN: This quarterly report is presented to Council to provide an update of department activity for the time period of July 1st to September 30th, 2018, as well to engage in open communication with Council and the public. BACKGROUND: Please refer to attached copy of Building Services report for the third quarter of 2018 (Appendix “A”). FINANCIAL IMPLICATIONS: Not applicable. LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

• Engage and communicate openly with the community

Prepared by: Reviewed by:

Stephen Watson CD, CBCO, CMMII Michelle Percival, CMO, CMMIII

Director of Building/By-law Services Chief Administrative Officer THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Stephen Watson, Director of Building and Bylaw Services DATE: October 16, 2018 RE: Building Quarterly Report – Third Quarter 2018

AGENDA ITEM # 4.(h)

Building Quarterly Report - Third Quarter 2018 Page 71 of 181

Building Quarterly Report – Third Quarter 2018 Page 2 of 3

U:\Building\BLDGASST\Monthly & Quarterly Reports\2018\Building Quarterly Report

Appendix “A”

2016 2017 2018

• No. of Permits received for the Third Quarter:

188 206 139 SFD Units -Added 19 19 16 . -Demolished 8 12 7

• Net Increase

11 7 9 Sleeping Cabins -Added 3 2

• Demolished

3 5

• Net Increase
• 3

Septic Systems -New 13 31 18

• Replacement

14 1 5

• Re-Inspections

Garages/ -Added 11 20 9 & Car Ports -Demolished 1 1 4

• Net Increase

10 19 5 Boat Houses -Added 5 8 1

• Demolished

2 3 2

• Net Increase

3 5

• 1

Boat Ports or Docks -Added 7 4 9

• Demolished

1 1

• Net Increase

6 3 9 New -Waterfront 5 3 (SFD) -Rural 1 1

• Baysville
• Dwight
• Dorset
• Hillside

1 Additions -Waterfront 8 3 3

• Rural
• Baysville
• Dwight
• Dorset
• Hillside

Replacement -Waterfront 5 5 7 (SFD) -Rural 1 2

• Baysville
• Dwight
• Dorset
• Hillside

Estimated Value for the Third Quarter: 12,361,470 17,472,750 13,902,505 Permit Revenue for the Third Quarter: 184,708 216,521 182,872

AGENDA ITEM # 4.(h)

Building Quarterly Report - Third Quarter 2018 Page 72 of 181

Building Quarterly Report – Third Quarter 2018 Page 3 of 3

U:\Building\BLDGASST\Monthly & Quarterly Reports\2018\Building Quarterly Report

2016 2017 2018 No of Permits received to date: 436 450 366 SFD Units -Added 35 32 28

• Demolished

16 18 7

• Net Increase

19 14 21 Sleeping Cabins -Added 6 5 1

• Demolished

5 5 9

• Net Increase

1

• 8

Septic Systems -New 27 42 36

• Replacement

25 23 4

• Re-Inspections

4 3 Garages -Added 27 40 23

• Demolished

6 4 6

• Net Increase

21 36 17 Boat Houses -Added 12 11 2

• Demolished

5 7 1

• Net Increase

7 4 1 Boat Ports or Docks -Added 39 12 17

• Demolished

5 6 5

• Net Increase

34 6 12 New -Waterfront 13 3 10 (SFD) -Rural 1 5 2

• Baysville

1

• Dwight
• Dorset
• Hillside

2 5 Additions -Waterfront 12 14 6

• Rural
• Baysville
• Dwight
• Dorset
• Hillside

2 Replacement -Waterfront 8 8 12 (SFD) -Rural

• 1

1 2

• Baysville
• 1
• Dwight

1

• Dorset
• Hillside

2 Estimated Value to Date: 27,262,109 31,147,986 27,492,838 Permit Revenue to Date 378,359 423,409 367,168 Additional Inspection & Administrative Fees to date: 11,061 11,335.12 10,859

AGENDA ITEM # 4.(h)

Building Quarterly Report - Third Quarter 2018 Page 73 of 181

Page 74 of 181

REPORT HIGHLIGHTS:

• Property Standards Callouts have started as of July 2018
• Activities are being monitored by occurrence rather than by hour

RECOMMENDATION: BE IT RESOLVED THAT the Council for Corporation of the Township of Lake of Bays receives the staff report “By-law Enforcement Quarterly Call Out Report – Third Quarter 2018”, dated October 16, 2018. ORIGIN: This quarterly report is presented to Council to provide and update of department activity for the time period of June/July to the end of September 2018, as well to engage in open communication with Council and the public. ANALYSIS: During 2017 and the first and second quarters of 2018, by-law enforcement was handled within a contract with Perry Township and Township staff – during this time by- law activities were recorded based on hours. As of June 4th, 2018 the Township has a full time By-law Enforcement Officer, enforcement activities are recorded as occurrences. This work is being broken into Callouts, Public inquiries and Patrols. Please refer to Appendix “A” for a summary of the By-law Enforcement Callouts conducted from June 2018 until September 30, 2018. FINANCIAL IMPLICATIONS: None ALTERNATIVES: None THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM:

• C. Collings, By-law Enforcement Officer

DATE: October 16, 2018 RE: By-law Enforcement Quarterly Call Out Report – Third Quarter 2018

AGENDA ITEM # 4.(i)

By-law Enforcement Quarterly Call Out Report – Third Quarter 2018 Page 75 of 181

By-law Enforcement Quarterly Call Out Report – Third Quarter 2018 Page 2 of 3 October 16, 2018

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report represents the following strategic priorities:

• Engage and communicate openly with the community; and
• Protect, preserve and promote our healthy natural environment

Prepared by, Approved by, Christopher Collings Stephen Watson By-law Enforcement Officer Director of Building and By-law services Reviewed by, Michelle Percival Chief Administrative Officer

AGENDA ITEM # 4.(i)

By-law Enforcement Quarterly Call Out Report – Third Quarter 2018 Page 76 of 181

By-law Enforcement Quarterly Call Out Report – Third Quarter 2018 Page 3 of 3 October 16, 2018

APPENDIX “A”

Summary of By-law Enforcement Activity WORK ITEM Balance Forward 2016 Balance Forward 2017 January to June 2018 July to September 2018 Year to Date 2018 CALLOUTS 19 3 5 29 34 PUBLIC INQUIRIES 14 60 74 PATROLS 7 52 59 Summary of By-law Enforcement Callouts BY-LAWS Balance Forward 2016 Balance Forward 2017 Previous Quarters 2018 July to September 2018 Year to Date 2018 Comprehensive Zoning 4 Control & Licensing of Dogs 6 2 2 Dark Sky 1 1 1 Development Permit 4 4 8 Encumbering/Fouling of Roads 1 2 2 Littering Noise 2 2 2 Off-road Vehicles 1 1 Open Air Burning 2 2 Parking Control 1 1 1 Property Standards 5 1 6 7 Public Parks 3 3 Signs & Advertising Devices 1 1 1 Trailers & Camping 1 4 4 TOTAL CALLOUTS 19 3 5 29 34

AGENDA ITEM # 4.(i)

By-law Enforcement Quarterly Call Out Report – Third Quarter 2018 Page 77 of 181

Page 78 of 181

REPORT HIGHLIGHTS:

• summary report of planning applications received and approved in the third

quarter of 2018. RECOMMENDATION: BE IT RESOLVED THAT the Council for the Corporation of the Township of Lake of Bays hereby receives the staff report “Planning Department Report – Third Quarter 2018” dated October 16, 2018. ORIGIN: This quarterly report is presented to Council to provide an update of department activity for the time period of July 1st to September 30th, 2018, as well to engage in open communication with Council and the public. ANALYSIS: Applications Received Annually

Type of Application 2016 Received 2017 Received 2018 Received (to date) Consent 34 24 23 Deeming By-law 9 5 5 Development Permit (Category 1 & 2) 138 132 111 Minor Variance 5 3 3 Rezoning 45 33 32 Site Plan Agreement 9 10 6 Total Applications 240 207 180

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Melissa Markham, Director of Planning DATE: October 16, 2018 RE: Planning Department Report – Third Quarter 2018

AGENDA ITEM # 4.(j)

Planning Department Report - Third Quarter 2018 Page 79 of 181

2018 Planning Report – Third Quarter

Page 2 of 3

U:\Planning\PLANASST\Planning (Council) Quarterly Report

Applications Received in the Third Quarter

Type of Application 2016 Received 2017 Received 2018 Received Consent 36 5 15 Deeming By-law 3 2 1 Development Permit (Category 1 & 2) 36 37 50 Minor Variance 1 2 2 Rezoning 15 6 10 Site Plan Agreement 3 5 2 Total Applications 94 57 80

Applications Approved/Finalized in Third Quarter

Type of Application 2016 Approved/Finalized 2017 Approved/Finalized 2018 Approved/Finalized Consent 9 2 5 Deeming By-law 3 2 1 Development Permit (Category 1 & 2) 30 38 30 Minor Variance 1 2 1 Rezoning 8 8 10 Site Plan Agreement 3 1 2 Total Applications 54 53 49

AGENDA ITEM # 4.(j)

Planning Department Report - Third Quarter 2018 Page 80 of 181

2018 Planning Report – Third Quarter

Page 3 of 3

U:\Planning\PLANASST\Planning (Council) Quarterly Report

ALTERNATIVES: None. LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

• Engage and communicate openly with the community.

Prepared by, Melissa Markham, MCIP, RPP Director of Planning Reviewed by, Michelle Percival, CMO, CMMIII Chief Administrative Officer

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REPORT HIGHLIGHTS:

• Summary report of economic development activity provided on a quarterly basis

RECOMMENDATION: BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives the staff report “Economic Development Report – Third Quarter 2018”, dated October 16, 2018. ORIGIN: This quarterly report is presented to Council to provide an update of economic development activity for the time period of July 1 – September 30, 2018, as well as to engage in open communication with Council and the public. ANALYSIS:

Summary of Economic Development Activities Branding and Visual Identity Economic Development Strategy Action 2.3 In combination with the official opening of the municipal

• ffice addition, the brand was revealed on July 17.

Members of staff participated in brand rollout sessions held on July 27 and July 30. This was followed by the development of the brand style guide and brand application assets (signage, vehicle decals, merchandise, etc.). The brand was officially launched on September 27,

• 2018. Brand implementation to continue in Q4; additional

signage, vehicle decals and other assets to be procured subject to remaining grant funding. Website Redesign & Development Economic Development Strategy Action 2.2 Content review, editing and upload of pages completed by staff in July and August. Staff on the web team participated in training on September 12 and 13 related to i:Create (the content management system used to maintain the new site). Final content cleanup was

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Leanne Fetterley, Economic Development Coordinator DATE: October 16, 2018 RE: Economic Development Report – Third Quarter 2018

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completed during the last two weeks of September and the website launched on September 27, 2018. The site includes the following significant economic development tools: Townfolio Digital Profile This module includes community profile data such as demographics, labour force, taxation, etc.; data is maintained by Townfolio on a subscription basis so it is always current; accurate and up-to-date data is an effective tool to assist existing businesses with expansion plans and to attract new investment and permanent residents. Business Directory Economic Development Strategy Action 1.4 The business directory module was included in website redesign; data entry completed; new website allows businesses to register to update their own information (subject to approval by web team). The website project is now complete. Brand and Website Official Launch Event The branding and website projects culminated with an

• fficial launch event held at the municipal office on

September 27, 2018 at 5:00pm; Event celebrations included greetings from Mayor Young, unveiling of the new logo on signage and vehicles, and the launch of the new municipal website; brand assets prepared and revealed at the launch included signage located at the municipal office, sample decals for two vehicles, a flag, t- shirts and tote bags; approximately 40 people attended. Economic Development e-Newsletter Economic Development Strategy Action 2.1 Distributed 1 newsletter during Q3. Decreased demand due to reduced availability of funding/training opportunities this time of year. Rural Economic Development (RED) Program – (OMAFRA) Submitted progress report August 31, 2018. Main Street Revitalization Initiative Funding Province providing $40,447.22 to Lake of Bays; allocated to be used towards community gateway signage as a component of the Township’s branding initiative; preliminary sign designs and locations completed.

• Ec. Dev. Core Advisory Group

No meetings in Q3 to allow businesses to focus on the

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summer season. Next meeting to be scheduled for late October. Muskoka Small Business Centre (MSBC) Drop-in Hours MSBC business consultant in Dwight on the first Tuesday

• f the month (September) to offer free guidance, support

and resources to business start-ups and expansions. Venture Muskoka Contributed to weekly blogs on collaborative regional investment attraction portal venturemuskoka.ca; attended September 12 Venture Muskoka meeting in Bracebridge. Explorers’ Edge Attended Regional Tourism Summit September 20, 2018; topics included labour shortages in the tourism and hospitality sectors, marketing strategies and a panel discussion with local entrepreneurs. Grant Support (2018 Q3) Written

• Assisted/Edited
• Advised

2 Awarded (qty, internal/external) 1, external (Trillium) Social Media (2018 Q3) Social Media (month end data) July August September Twitter - Total Followers 1518 1536 1543 Facebook - Total Page Likes 753 772 794 Economic Development e-Newsletter (2018 Q3) e-Newsletter (month end data) July August September Total e-Newsletters Sent 1

• 1

Average Open Rate 60%

• 62%

Average Click Rate 7%

• 9%

FINANCIAL IMPLICATIONS: None. ALTERNATIVES: None.

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LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report represents the following strategic priorities:

• Engage and communicate openly with the community;
• Develop a sustainable local economy that supports our vision;
• Work in collaborative partnerships.

Prepared by, Approved by, Reviewed by, Leanne Fetterley Melissa Markham, MCIP, RPP Michelle Percival, CMO, CMMIII Economic Development Director of Planning Chief Administrative Officer Coordinator

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‘ REPORT HIGHLIGHTS:

• Routine summary of water test results provided on a quarterly basis.

RECOMMENDATION: BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby receives the staff report “Summary of Water Tests Results – Third Quarter 2018”, dated October 16, 2018. ORIGIN: Drinking Water Systems Regulation O.Reg. 319/08 ANALYSIS: Please find attached a copy of the monthly Summary of Water Test Results for July, August, and September 2018 (Appendix “A”). FINANCIAL IMPLICATIONS: Not applicable ALTERNATIVES: Not applicable LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report as presented represents the following strategic priorities:

• Engage and communicate openly with the community.

Respectfully submitted, Reviewed by, Scott MacKinnon, RRFS, CIT, CPT Michelle Percival, CMMIII, CMO Superintendent of Parks and Facilities Chief Administrative Officer THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Scott MacKinnon, Superintendent of Parks and Facilities DATE October 16, 2018 RE: Summary of Water Test Results Third Quarter 2018

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REPORT HIGHLIGHTS: Routine declaration of surplus lands - Original Shore Road Allowance applications. RECOMMENDATION: WHEREAS the Council of the Corporation of the Township of Lake of Bays hereby receives the staff report "Sale of Original Shore Road Allowances - Declaration of Surplus Lands: • OSRA File No. 17-14 (Wilson), • OSRA File No. 17-30 (Collins), • OSRA File No. 17-33 (Sciortino), • OSRA File No. 18-07 (Berry), • OSRA File No. 16-09 (Hockin), • OSRA File No. 16-22 (Kruzel), • OSRA File No. 17-31 (Swaine) and • OSRA File No. 17-32 (Swaine)”, dated October 16, 2018; THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays declares the following Township owned real property to be surplus:

• the original shore road allowance in front of Lot 25, in Concession 4, former

Township of Franklin, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Parts 1 and 2 on Plan 35R-25761 (Wilson – 010-017-02301 - Franklin – 1230 Point Ideal Road – Lake of Bays)(Part 1 is flooded – to be retained by Township);

• the original shore road allowance in front of Lot 12, in Concession 9, former

Township of McLean, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Parts 6 and 7 on Plan 35R-25171 (Collins – 040-013-08500 - McLean – 1014 Austin Lane – Lake of Bays) (Part 7 is flooded – to be retained by Township) THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Samantha Woods, OSRA Coordinator DATE: October 16, 2018 RE: Sale of Original Shore Road Allowances - Declaration of Surplus Lands:

• OSRA File No. 17-14 (Wilson)
• OSRA File No. 17-30 (Collins)
• OSRA File No. 17-33 (Sciortino)
• OSRA File No. 18-07 (Berry)
• OSRA File No. 16-09 (Hockin)
• OSRA File No. 16-22 (Kruzel)
• OSRA File No. 17-31 (Swaine)
• OSRA File No. 17-32 (Swaine)

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• the original shore road allowance in front of Lot 12, in Concession 3, former

Township of Franklin, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Parts 1 and 2 on Plan 35R-25765 (Sciortino – 010-013-02500 - Franklin – 1005 Sugar Bush Road – Lake of Bays) (Part 2 is flooded – to be retained by Township)

• the original shore road allowance in front of Lot 24, in Concession 7, former

Township of Ridout, now in the Township of Lake of Bays, in the District Municipality

• f Muskoka, designated as Part 1 on Plan 35R-25774 (Berry– 030-005-07900 -

Ridout – 1012 James Point Road – Ril Lake)

• the original shore road allowance in front of Lot 22, in Concession 10, former

Township of Franklin, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Parts 3, 4 and 5 on Plan 35R-25770 (Hockin – 010-005-00700 - Franklin – 1395 South Portage Road – Lake of Bays) (Part 3 is flooded – to be retained by Township)

• the original shore road allowance in front of Lot 13, in Concession 9, former

Township of McLean, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Parts 1 and 2 on Plan 35R-25771 (Kruzel – 040-013-06900 - McLean – 1045 Bastedo Road – Lake of Bays) (Part 2 is flooded – to be retained by Township)

• the original shore road allowance in front of Lot 6, in Concession 11, former

Township of McLean, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Parts 4 and 7 on Plan 35R-25779 (Swaine – 040-014-02200 - McLean – 1005 Bayview Acres Road – Lake of Bays) (Part 7 is flooded – to be retained by Township)

• the original shore road allowance in front of Lot 6, in Concession 11, former

Township of McLean, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Parts 2, 3, 5 and 6 on Plan 35R-25779 (Swaine – 040-014-02101 - McLean – vacant – Bayview Acres Road – Lake of Bays) (Parts 5 and 6 are flooded – to be retained by Township) ORIGIN: The Township has received complete applications and applicable application fees for the above-noted closing original shore road allowances. Pursuant to Township Policy a resolution is being presented declaring the lands to be surplus. The public meeting has been scheduled for October 16, 2018; therefore, it is prudent to formally declare the subject land as surplus to the Township's needs. The Public Notice was published in the October 4th and 11th, 2018 online and print editions of the muskokaregion.com newspaper and posted on the Township website.

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ANALYSIS: Staff, having reviewed the applications, has no concerns with respect to their approval. Collectively we estimate revenue for land acquisition fees to be approximately:

• Appendix "A” – House/Wilson - OSRA 17-14

$ 1,299.67

• Appendix “B” – Collins - OSRA 17-30

$ 2,354.07

• Appendix "C” – Sciortino - OSRA 17-33 $ 5,909.39
• Appendix “D” – Princess Margaret Cancer Fdn – OSRA 18-07

$ 6,012.72

• Appendix “E” – Hockin – OSRA 16-09

$ 1,390.70

• Concerns were received from an abutting neighbour

however does not affect the application.

• Appendix “F” – Kruzel – OSRA 16-22

$ 1,354.40

• Appendix “G” – Swaine – OSRA 17-31

$ 4,560.67

• Appendix “H” – Swaine – OSRA 17-32

$ 9,760.71 $ 32,642.33 Above noted land acquisition costs are subject to HST. FINANCIAL IMPLICATIONS: Not applicable ALTERNATIVES: Option 1: Declare original shore road allowances as surplus

• Township can proceed with the conveyance of lands
• Conveyance of lands will allow applicants to legalize title of subject lands
• The applicants have incurred expenses in the processing of these

application (i.e. survey, advertising, legal) Option 2: Maintain ownership of original shore road allowances

• Lands would remain in public ownership
• Applicants would be required to apply for or continue their Licence of

Occupation to permit existing encroachments LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report represents the following strategic priorities:

• Engage and communicate openly with the community.

Prepared by, Approved by, Reviewed by, Samantha Woods Carrie Sykes, Dipl. M.A., CMO Michelle Percival, CMMIII, CMO OSRA Coordinator Director of Corporate Services Chief Administrative Officer

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REFERENCES:

• Municipal Act, 2001, S.O. c.25
• AD-2.1 Licence of Occupation Policy and Procedures (effective July 19/11)
• AD-2.9 Original Shore/Road Allowance Closure Procedures (effective September 3,

2013)

• User Fee By-law 2017-130
• Departmental circulations re: applications and subject properties
• Property Roll Files (Laserfiche) re: 4427-010-017-02301, 4427-040-013-08500,

4427-010-013-02500, 4427-030-005-07900, 4427-010-005-00700, 4427-040-013- 06900, 4427-040-014-02200 and 4427-040-014-02101

• Registered Plans 35R-25761, 35R-25171, 35R-25765, 35R-25774, 35R-25770,

35R-25771 and 35R-25779

• OSRA Files 17-14, 17-30, 17-33, 18-07, 16-09, 16-22, 17-31 and 17-32
• Deeming By-law 2018-020
• Consent Applications B 14/15 LOB and B 34/16 LOB
• By-law Amendment Application Z 01/16 LOB
• October 4th and 11th, 2018 Public Notices – muskokaregion.com newspaper

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REPORT HIGHLIGHTS:

• Status update on the Township’s website redesign including demonstration by

staff

• Summary of milestones completed (Training, Content Cleanup and Launch)
• Project is now complete

RECOMMENDATION: BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives the staff report “Website Redesign – Website Launch and Completion”, dated October 16, 2018. ORIGIN: On March 20, 2018, Council engaged eSolutions Group to redesign the Township of Lake of Bays municipal website (Economic Development Strategy priority action 2.2). ANALYSIS: Project Timeline/Milestones An update regarding the status of key project milestones is as follows: Milestone Timeline/Status Community Engagement

• Online public survey, staff and public input on

draft sitemap April-May (complete) Sitemap Structure & Design Finalized

• Layout of menus and content designed to be

logical and easy to navigate May-June (complete) Writing for the Web – Staff Training (All Departments)

• Training session administered by eSolutions

Group providing current best practices for writing for a website May 30 (complete) Content Writing (All Departments)

• All departments responsible for updating,

revising and re-writing existing website content; new content also created where applicable June/July (complete) Content Review, Editing & Upload (Web Team)

• Thorough review/editing of all content to

ensure consistency; page links checked using SiteMapper tool July/August (complete) THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Leanne Fetterley, Economic Development Coordinator DATE: October 16, 2018 RE: Website Redesign – Website Launch and Completion

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Milestone Timeline/Status Content Management System (CMS) – Staff Training (Web Team)

• Training session for CMS used to maintain the

new website September 12-13 (complete) Final Content Clean Up (Web Team)

• Review of all content, images and links prior to

the launch of the site September (complete) Website Launch (Go Live Date)

• To coincide with the official launch of the new

brand; website to include all elements of the brand (logo, colour palette and typography) September 27 (complete) Project Milestone – Content Management System Staff Training (Web Team)

• Training session took place on September 12 and 13 for web team. The sessions

were administered by eSolutions Group and covered all aspects of the i:Create content management system. This is the system used to facilitate the ongoing create, organization and editing of content in the website. Project Milestone – Final Content Clean Up (Web Team)

• All pages reviewed to ensure accuracy of content and format.
• Images edited and uploaded for web viewing.
• Links and accessibility reports reviewed and corrections were made as required.

Project Milestone – Website Launch

• The website successfully launched on September 27, 2018. The “go-live”

process was initiated by eSolutions Group at 9:00 am and the site was live by noon.

• The launch of the website was coordinated to take place on the same day that

the new brand was launched.

• The website prominently features the new brand logo, colours and fonts.

FINANCIAL IMPLICATIONS: Approved by Council as per RFP 2018-02 Website Redesign and Development. ALTERNATIVES: None. LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report represents the following strategic priorities:

• Engage and communicate openly with the community;
• Develop a sustainable local economy that supports our Vision;

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• Ensure sound, innovative, transparent financial planning;
• Protect, preserve and promote our healthy natural environment;
• Work in collaborative partnerships;

Prepared by, Reviewed by, Leanne Fetterley Carrie Sykes, Dipl. M.A., CMO Economic Development Coordinator Director of Corporate Services/Clerk Approved by, Reviewed by, Melissa Markham, MCIP, RPP Michelle Percival, CMO, CMMIII Director of Planning Chief Administrative Officer REFERENCES:

• Staff report entitled “Website Redesign Update # 2 – Content Writing” by Leanne

Fetterley, Economic Development Coordinator, dated August 21, 2018.

• Staff report entitled “Website Redesign Update # 1 – Project Timeline” by Jennifer

Clancy, Economic Development Coordinator, dated May 15, 2018.

• Staff report entitled “RFP 2018-02 Website Redesign and Development” by

Jennifer Clancy, Economic Development Coordinator, and Carrie Sykes, Director

• f Corporate Services, dated March 20, 2018.
• Staff report entitled “Grant Opportunities: Branding and Website Development” by

Jennifer Clancy, Economic Development Coordinator, dated August 15, 2017.

• Township of Lake of Bays Economic Development Strategy, dated November

2017.

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REPORT HIGHLIGHTS:

• Status update on the Township’s branding initiative
• Official brand launch
• Ongoing brand implementation

RECOMMENDATION: BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives the staff report “Branding Update #6 – Brand Launch”, dated October 16, 2018. ORIGIN: On March 20, 2018, Council engaged Cinnamon Toast to lead the Township of Lake of Bays through a branding process (Economic Development Strategy priority action 2.3) to enhance community pride while driving investment and attraction to tourism, community development, and business activity. ANALYSIS: Project Timeline/Milestones An update regarding the status of key project milestones is as follows: Milestone Timeline/Status Community Engagement

• Online public survey, one-on-one interviews

with Council, focus group, and public workshops March-April (complete) Creative Development

• Developed by Cinnamon Toast using

community engagement input May-June (complete) Draft Brand Concepts Presented

• Two (2) concepts including logos and

taglines revealed live June 26 Special Council meeting (complete) Final Brand Approval

• Council approved final brand concept

including logo and tagline June 26 Special Council meeting (complete) Brand Reveal (Soft Launch)

• New brand revealed during grand opening of

municipal office addition; official launch to follow in September July 17 (complete) THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Leanne Fetterley, Economic Development Coordinator DATE: October 16, 2018 RE: Branding Update #6 – Brand Launch

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Milestone Timeline/Status Staff Brand Orientation Training

• All staff attended brand rollout presentations

featuring elements of the brand style guide July 27 & 30 (complete) Brand Style Guide

• Document defining the elements of the

brand and the rules that govern its usage; includes designs for brand application assets (see attached) September (complete) Brand Application Assets

• Includes: signage, vehicle decals, promo

materials, stationary, etc. (see attached) September (complete) Official Brand Launch

• To coincide with the official launch of the

new website September 27 at 5:00pm (complete) Branding Implementation

• 2018/2019 implementation in accordance

with grant funding Phased approach (ongoing) Project Milestone – Official Brand Launch

• The official brand launch took place September 27 at 5:00 p.m. and included the
• fficial launch of the website
• Invitations were distributed in early September with promotional activities (print

and social media) scheduled throughout September

• Celebrations included: greetings from Mayor Young, unveiling of the new logo on

signage and vehicles, and the launch of the new municipal website

• Brand assets prepared for the launch included signage located at the municipal
• ffice, sample decals for two vehicles, a flag, t-shirts and tote bags
• Approximately 40 people attended the official launch event

Project Milestone – Branding Implementation (Ongoing)

• Assets featuring the new brand will be implemented according to a phased

approach subject to grant funding

• Social media profiles have been updated
• Staff and Council business cards have been ordered
• Other stationary will be ordered as needed
• Signage will be produced for municipal facilities in each community
• Vehicle decals will continue to be updated
• Staff uniforms will be phased in (where required)

FINANCIAL IMPLICATIONS: Approved by Council as per RFP 2018-08 Branding & Visual Identity. ALTERNATIVES: None.

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LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report represents the following strategic priorities:

• Engage and communicate openly with the community;
• Develop a sustainable local economy that supports our Vision;
• Ensure sound, innovative, transparent financial planning;
• Protect, preserve and promote our healthy natural environment;
• Work in collaborative partnerships;

Prepared by, Approved by, Reviewed by, Leanne Fetterley Melissa Markham, MCIP, RPP Michelle Percival, CMO, CMMIII Economic Development Director of Planning Chief Administrative Officer Coordinator REFERENCES:

• Staff report entitled “Branding Update #5 – Brand Style Guide and Application

Assets” by Leanne Fetterley, dated September 18, 2018.

• Staff report entitled “Branding Update #4 – Brand Reveal and Staff Orientation” by

Leanne Fetterley, Economic Development Coordinator, dated August 21, 2018.

• Staff report entitled “Branding Update #3 – Draft Brand Concepts” by Jennifer

Clancy and Leanne Fetterley, Economic Development Coordinators, dated June 26, 2018.

• Staff report entitled “Branding Update #2 – Report of Findings (Brand

Consultations)” by Jennifer Clancy, Economic Development Coordinator, dated May 15, 2018.

• Staff report entitled “Branding Update #1 – Project Timeline” by Jennifer Clancy,

Economic Development Coordinator, dated April 17, 2018.

• Staff report entitled “RFP 2018-08 Branding and Visual Identity” by Jennifer

Clancy, Economic Development Coordinator, dated March 20, 2018.

• Staff report entitled “Grant Opportunities: Branding and Website Development” by

Jennifer Clancy, Economic Development Coordinator, dated August 15, 2017.

• Township of Lake of Bays Economic Development Strategy, dated November

2017.

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REPORT HIGHLIGHTS:

• Status update on the Township’s community gateway signage
• Proposed sign designs and locations for each community
• Staff coordination of Dorset signs with Algonquin Highlands
• Staff proposing consultation with community groups related to existing signage

RECOMMENDATION: WHEREAS the Council of the Corporation of the Township of Lake of Bays receives the staff report “Ontario’s Main Street Revitalization Initiative – Community Gateway Signage Update #1 – Proposed Designs and Locations”, dated October 16, 2018. BE IT RESOLVED THAT Council hereby directs staff to proceed with Community Gateway Signage design ______ [A, B or C], and consult with the Township of Algonquin Highlands regarding Councils desired sign design. AND FURTHER THAT Council hereby direct staff to submit permit applications to the relevant permitting authorities (District Municipality of Muskoka or the Ministry of Transportation) to request the installation of the signs at the proposed locations once staff has consulted with the Township of Algonquin Highlands. ORIGIN: The Township of Lake of Bays was allocated $40,447.22 through Ontario’s Main Street Revitalization Initiative. The program supports municipalities undertaking main street revitalization activities within the programs parameters. On May 15, 2018, Council passed the following resolution: Resolution #5(b)(iii)/05/15/18 WHEREAS the Council of the Corporation of the Township of Lake of Bays receives the staff report “Ontario’s Main Street Revitalization Initiative Funding”, dated May 15, 2018. BE IT RESOLVED THAT Council adopt By-law 2018-041, being a by-law to authorize the Mayor and Clerk to sign the Municipal Funding Agreement between THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Leanne Fetterley, Economic Development Coordinator DATE: October 16, 2018 RE: Ontario’s Main Street Revitalization Initiative Community Gateway Signage Update #1 Proposed Designs and Locations

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the Association of Municipalities of Ontario and the Township of Lake of Bays (Ontario’s Main Street Revitalization Initiative). AND FURTHER THAT Council hereby directs staff to allocate the Main Street Revitalization Initiative funding towards installation of community gateway signage as an implementation component of the Township’s branding initiative. The community gateway signage is to be installed in the communities of Baysville, Dorset, Dwight and Hillside to be located on Highways 60, 117, 35, and Brunel Road as you approach each main street/downtown area. Gateway signage will create a sense of arrival and awareness of place while fostering greater recognition of the Township’s new brand identity. Funds must be spent by March 31, 2020. ANALYSIS: Proposed Sign Designs: A preliminary sign design was included in the Brand Style Guide presented to Council September 18, 2018. Two additional variations on this design have been supplied by brand consultant Cinnamon Toast (see Attachment #1). The proposed designs feature the elements of the new Lake of Bays brand including the logo, tagline, fonts and

• colours. The installation of community gateway signage is a vital component of brand

implementation and will create a distinct visual identity for Lake of Bays that will unify the township’s four communities – Baysville, Dorset, Dwight and Hillside. The community of Dorset is located within the Township of Lake of Bays and the Township of Algonquin Highlands. To acknowledge this fact, the sign design for Dorset includes the logos for both municipalities. An overview of the project, including the proposed sign design and locations, has been forwarded to the Township of Algonquin Highlands with a request for input. Proposed Sign Locations: Approximate locations for the community gateway signs are illustrated on a google map. The proposed locations are subject to adjustment upon review by the relevant permitting authorities. (cont’d)

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Community Gateway Signage Update #1 – Proposed Designs and Locations October 16, 2018 Page 3 of 4

Summary of Proposed Signs:

No. Location Permit 1 Hillside - East on Hwy 60 from Huntsville MTO 2 Hillside - West on Hwy 60 from Dwight MTO 3 Dwight - East on Hwy 60 from Hillside MTO 4 Dwight - West on Hwy 60 from Oxtongue MTO 5 Dwight - North on Hwy 35 from Dorset MTO 6 Dorset - South on Hwy 35 from Dwight MTO 7 Dorset - North on Hwy 35 from Minden MTO 8 Dorset - East on Hwy 117 from Baysville District 9 Baysville - East on Hwy 117 from Bracebridge District 10 Baysville - West on Hwy 117 from Dorset District 11 Baysville - South on Brunel Rd from Dwight/Huntsville District

Anticipated installation of the signs is spring/summer 2019. Installation of the signs is dependent on permit processing time, but must be complete prior to winter 2019/2020 in

• rder to meet the funding deadline of March 31, 2020. Signs cannot be installed in the

winter months. Existing Community Signs: Currently there are community signs located as you approach both Baysville and

• Dorset. The location and appearance of these signs is noted on the google map.

The rationale for installing new community gateway signage is to unify the four communities through a distinct, but consistent visual aesthetic. However, the project is not intended to exclude individual community identity or to undermine efforts of local community groups. At this point staff is recommending that township community gateway signage is installed in addition to existing welcome signs, if the Ministry of Transportation and District of Muskoka permit both signs. FINANCIAL IMPLICATIONS: Funding Source: Province – Main Street Revitalization Funding: $40,447.22

• Funds must be spent by March 31, 2020
• No updates available at this time regarding project expenses
• Design and manufacture of signs to be procured through request for proposal
• Application to FedNor – Northern Ontario Development Program to support

website/branding project was denied ALTERNATIVES:

• None

AGENDA ITEM # 5.(a)(iii)

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Community Gateway Signage Update #1 – Proposed Designs and Locations October 16, 2018 Page 4 of 4

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report represents the following strategic priorities:

• Engage and communicate openly with the community;
• Develop a sustainable local economy that supports our Vision;
• Ensure sound, innovative, transparent financial planning;
• Develop long-term land and community plans that are balanced and adaptive;
• Protect, preserve and promote our healthy natural environment;
• Work in collaborative partnerships;

Prepared by, Approved by, Reviewed by, Leanne Fetterley Melissa Markham, MCIP, RPP Michelle Percival, CMO, CMMIII Economic Development Director of Planning Chief Administrative Officer Coordinator ATTACHMENTS: Attachment #1: Community Gateway Signage Proposed Designs (A, B & C) REFERENCES:

• Staff report entitled “Branding Update #5 – Brand Style Guide and Application

Assets by Leanne Fetterley, Economic Development Coordinator, dated September 18, 2018.

• Staff report entitled “Ontario’s Main Street Revitalization Initiative Funding” by

Jennifer Clancy, Economic Development Coordinator, dated May 15, 2018.

• Ontario’s Main Street Revitalization Initiative – Guide to the Municipal Funding

Agreement, Association of Municipalities of Ontario (AMO), dated March 2018.

• Township of Lake of Bays Economic Development Strategy, dated November

2017.

AGENDA ITEM # 5.(a)(iii)

Ontario's Main Street Revitalization Initiative Community Gateway Signag... Page 112 of 181

Hillside Dorset Dwight

A

Note: Subject to Algonquin Highlands branding requirements

AGENDA ITEM # 5.(a)(iii)

Ontario's Main Street Revitalization Initiative Community Gateway Signag... Page 113 of 181

Dorset

Baysville

WELCOME TO WELCOME TO

Dwight

WELCOME TO

Hillside

WELCOME TO

B

Note: Subject to Algonquin Highlands branding requirements

AGENDA ITEM # 5.(a)(iii)

Ontario's Main Street Revitalization Initiative Community Gateway Signag... Page 114 of 181

Dorset

Baysville

WELCOME TO WELCOME TO

Dwight

WELCOME TO

Hillside

WELCOME TO

C

Note: Subject to Algonquin Highlands branding requirements

AGENDA ITEM # 5.(a)(iii)

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Page 116 of 181

Page 1 of 4

Bubbler at Dwight Beach October 16, 2018

REPORT HIGHLIGHTS:

• Damage to Dwight Beach Dock
• Install bubbler at Dwight Beach Dock
• Move entrance to the lake

RECOMMENDATION: WHEREAS the Council of the Corporation of the Township of Lake of Bays receives the staff report “Bubbler at Dwight Beach Dock” dated October 16, 2018, BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays approves the installation of the bubbler at the Dwight Beach dock to help prevent further damage to the dock. ORIGIN: Winter 2017/2018 was cold with conditions being perfect to create beautiful thick ice on

• ur lakes. Last winter was the first one for our new Dwight dock extension made with

steel piles and steel frame. The dock sustained damage underneath from the ice pushing up and broke a few welds on braces. ANALYSIS: The original dock at the beach had an ice deflector to prevent ice from damaging the

• dock. Staffs intentions were to remove the deflector and install it on the end of the new

dock. After consulting with an engineer he agreed with Staff and the Contractor that given the soil conditions which the piles were driven into that the ice could over the years pull the deflector and piers down. The dock would slowly sink when the lake level is lowered in the early spring. With the proposed installation of a bubbler at the Dwight dock staff are confident this will prevent further damage to the dock. The bubbler will be turned on and off with a

• photocell. It will only run enough to keep the area around the dock open. Staff will keep

a close watch and adjust the time as needed. THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Scott MacKinnon, Superintendent Parks and Facilities DATE: October 16, 2018 RE: Bubbler at Dwight Beach Dock

AGENDA ITEM # 5.(b)(i)

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Page 2 of 4

Bubbler at Dwight Beach October 16, 2018

The area will be fenced and marked with a warning light to protect people and snow machines from the open water. The snowmobile entrance to the lake will be moved from the boat ramp beside the dock to the West end of the beach by the intersection of Dwight Beach Road and Dwight Bay Road to keep snow machines and ice fishing people away from the bubbler protected

• area. Staff will erect fencing to show new location and barriers to eliminate the old
• entrance. This used to be the location that the snowmobile trail came off the lake back

in the 1990’s. The Parks and Facilities Supervisor back then believed the boat ramp was a more ideal location and moved the entrance to the ramp. Moving the entrance may also encourage users to park in the parking lot by the new public washrooms instead of along Dwight Beach Road. Current entrance to the lake marked “A” and proposed location marked “B”. FINANCIAL IMPLICATIONS: The bubbler would add approximately $400 in hydro expense with the photocell controlling the on/off cycle. This year’s repairs although minor required a welder and we are waiting on a diver to complete a few under water welds with an estimate of $2924.50 including HST. ALTERNATIVES: There are two options going forward. 1) Run the bubbler on the photocell to protect the dock. Marking the new entrance to the lake for fishing and other recreation activities. 2) Maintain the status quo and repair the dock each year after the ice has melted

• ut of the bay.

AGENDA ITEM # 5.(b)(i)

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Page 3 of 4

Bubbler at Dwight Beach October 16, 2018

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report represents the following strategic priorities:

• Engage and communicate openly with the community;
• Protect, preserve and promote our healthy natural environment;
• Work in collaborative partnerships; and

Prepared by, Scott MacKinnon

Superintendent of Parks and Facilities

Reviewed by, Reviewed by, Michelle Percival Tom Gefucia

Chief Administrative Officer

Treasurer

AGENDA ITEM # 5.(b)(i)

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Page 4 of 4

Bubbler at Dwight Beach October 16, 2018

REFERENCES: Staff Report – “Current Dock Projects”, dated June 20, 2017 – Resolution #5(b)(i)/06/20/17 Greenaway Construction Council Meeting Minutes dated January 20, 2015 - Resolution #6(h)(vi)(a)/01/20/15 Council Meeting Minutes dated October 18, 2016 - Resolution #3(a)/10/18/16 Staff Report - “R.F.P. # 2014-12 Consulting Services for Engineering/Environmental Implications/Assessment and Feasibility Study for an Extension to the Dwight Dock”, dated October 14, 2014 (Resolution #6(a)(i)/10/14/14) Staff Report - “Dwight Dock Expansion”, dated February 17, 2015 (Resolution #6(a)(ii)/02/17/15) Staff Report - “Update to the Dwight Dock Expansion”, dated May 19, 2015 (Resolution #6(a)(i)/05/19/15) Staff Report - “R.F.T. # 2015-13 Extension to the Dwight Public Dock”, dated December 15, 2015 (Resolution #6(a)(iii)/12/15/15) Staff Report - “R.F.P. # 2016-04 Extension to the Dwight Public Dock”, dated April 19, 2016 (Resolution #6(a)(i)/04/19/16) Staff Report - “Extension to the Dwight Public Dock”, dated May 17, 2016 (Resolution #6(a)(ii)/05/17/16) Staff Report - “Extension to the Dwight Public Dock”, dated July 19, 2016 (Resolution #5(a)(i)/07/19/16)

AGENDA ITEM # 5.(b)(i)

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HIGHLIGHTS

• Residents are requesting additional parking be created at the end of Limberlost

Road during the winter months RECOMMENDATION: BE IT RESOLVED that the Council of the Corporation of the Township of Lake of Bays receives the staff report “Parking - Limberlost Road” dated October 16, 2018. AND FURTHER that the Council of the Corporation of the Township of Lake of Bays directs staff to continue providing an approximate plowed area of 5,500 square feet with approximately 2,700 square feet reserved for the snowplow turnaround. ORIGIN: Council Resolution #8a/09/18/18 BE IT RESOLVED that the Council of the Corporation of the Township of Lake of Bays direct staff to investigate options for winter parking at the Blue Lake turnaround and report back to Council. Carried ANALYSIS: Request Just prior to the September 18th, 2018 Council meeting staff was informed of a request to increase the size of the parking area at the end of Limberlost Road (District Road 8) to 75 feet by 200 feet (15,000 square feet). Currently, this area is approximately 110 feet by 50 feet (5,500 square feet). This requested area is larger than Public Works Garage 1 and approximately twice the size of the Dwight Community Centre/Library. Staff researched documents from the spring of 2018 where both the Limberlost parking area and a standard turnaround were measured on March 26, 2018. The Limberlost parking area was showing approximately 5,500 square feet while the Billie Bear Road THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Steve Peace - Superintendent of Public Works DATE: October 16, 2018 RE: Parking - Limberlost Road

AGENDA ITEM # 5.(c)(i)

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Parking - Limberlost Road Page 2 of 5 October 16, 2018

turnaround was showing approximately 2,700 square feet. Billie Bear Road turnaround was used as a representative location for most of our turnarounds throughout the Township. When looking at the requested 15,000 square feet, several concerns and limiting factors come into play

• Estimated time to plow this area is an additional +/- 1.5 hours. This will result in

a significant delay to services for all the other residents north of Highway 60.

• Under current staffing levels and operational restrictions, the hours of service

may be exceeded as set out by the Ministry of Transportation of Ontario (MTO). The MTO regulations limit a driver to 13 hours per day.

• The ability for the plow to move that much snow while working on soft sandy

ground dramatically increase the chances of getting stuck. If an area of this size is to be plowed then upgrades to the pit floor will need to be made prior to winter, at an approximate cost to the Township of approximately $5,000.

• Any additional time spent clearing this area, will directly affect the time that the

plow services the remaining +/- 126km of the +/- 150km plow run. Current Practice Currently, Limberlost Road turnaround is plowed first on the route and it takes approximately 0.5 hours to plow to +/- 5,500 square feet. Concerns regarding plowing for long term parking like this area:

• Plow driver safety and equipment availability is our top concern. If the

turnaround is blocked, the plow must back up a hill in often terrible conditions to find a driveway/private road that is wide enough and strong enough to support the truck to turn around. The closest location where it is opened enough and safe enough is Blue Lake Road which is +/- 430 feet away.

• Township is at risk while plowing near private vehicles.
• Once the cars leave, snow is left around the vehicles that can create a hazard for
• ther users until it can be cleared. When this happens repeatedly the banks

become too large and too hard for the plow truck to move and the grader must be deployed.

AGENDA ITEM # 5.(c)(i)

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Parking - Limberlost Road Page 3 of 5 October 16, 2018

There are a few other locations that the Township clears snow other than that required for the travelled portion of the road:

• Raven Lake Landing (Ridout) – plowed due to an agreement with MNRF/AH
• Moot Lake Road (McLean) – Agreement with DMM - Plowed with the One ton to

create +/- 2-3 spaces to keep cars off of MR 117

• Billie Bear Seasonal (Sinclair / Finlayson)section – plow in +/- 100 feet in a single

pass – 1 resident known to use regularly and several transient users may also

• ccasionally use this area. Some of the other regular users have made

arrangements for parking on private property.

• Limberlost Road (Sinclair / Finlayson) across from Camp Olympia – Turnaround

for the main section of Limberlost - widened out one pass

• Norway Point Parking Lot (Ridout) – plowed with one ton when space is

available

• All Municipal parking lots and Senior Centre’s – No Overnight Parking Permitted

which allows the lots to be cleared completely every time it snows. The Township has 27 seasonally maintained roads. There are only 3 areas that are plowed for parking; South Camp Lake Road (all residents on private roads), Moot Lake Road and Billie Bear Road. The remainder of the seasonal road residents and/or the users of these areas are required to make their own arrangements for parking in the winter months or risk being towed. Currently, the Township has approximately 212 private roads with 3 or more residents

• n them. Other than the private roads that join the Township seasonally maintained

South Camp Lake Road the Township does not provide winter parking for the residents

• f private roads or the users of these areas.

Proposed Solution

• Public Works will place no parking signs around the area we require for a snow

plow turnaround. All vehicles found in this area will be tagged and/or towed.

• During the meeting Councillor Baker mentioned the worst times for congestion

are the Family Day weekend and March break. Public Works could make an effort to push the banks back prior to these two busy times as long as the weather and available time permits.

AGENDA ITEM # 5.(c)(i)

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Parking - Limberlost Road Page 4 of 5 October 16, 2018

FINANCIAL IMPLICATIONS: For the purposes of this calculation staff used District Municipality of Muskoka cost recovery rates of $122.64/h and approximately 60% of the total winter events. This calculation does not take into account overtime (this snowplow route is 10 to 11 hours), extreme weather, poor conditions, and/or additional time lost due to cars being parked in the way. Depending on the weather, in any given week we are often into overtime by the middle of the week. Alt 1 Current Regular 0.5 hours to plow x $122.64/h x 45 events = $2,759 (5,500 sq ft) OT 0.5 hours to plow x $142.45/h x 45 events = $3,205 Alt 2 Requested Regular 1.5 hours to plow x $122.64/h x 45 events = $8,278 (15,000 sq ft) OT 1.5 hours to plow x $142.45/h x 45 events = $9,615 Alt 3 Proposed Regular 0.83 hours to plow x $122.64/h x 45 events = $4,581 (7,700 sq ft) OT 0.83 hours to plow x $142.45/h x 45 events = $5,321 No parking signage Purchase and install 3 no parking signs = $350 ALTERNATIVES:

• 1. Maintain status quo and plow approximately 5,500 square feet while

maintaining the currently expected plowing times for the residents in the area at an approximate annual cost of $2,800 to $3,200.

• 2. Plow the requested area of approximately 15,000 square feet and delay

service provision to all the residents in the area by at +/- 1.5 hours at an approximate annual cost of between $8,200 to $9,600 plus turnaround upgrades at +/- $3,000. The total for this proposal would be approximately $11,200 to $12,600

• 3. The Township could plow the area to approximately 110 feet by 70 feet. This

would require an upgrade of approximately $1,000 to the pit floor and could delay plowing to the other resident by another 15 to 20 min each time the crew plows. This could also cause issues to the hours of service legislation,

AGENDA ITEM # 5.(c)(i)

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Parking - Limberlost Road Page 5 of 5 October 16, 2018

should delays, weather conditions, road conditions, and/or mechanical issues arise

• 4. The Township only maintains approximate 2,700 square feet required for a

turnaround for our trucks and the residents in the area plow out their own parking area at their own cost or make arrangements to park elsewhere. LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report represents the following strategic priorities:

• Ensure sound, innovative, transparent financial planning;
• Engage and communicate openly with the community;

Prepared By, Reviewed By, Steve Peace Tom Gefucia

Superintendent of Public Works

Treasurer Reviewed By, Michelle Percival, CMO, CMMIII Chief Administrative Officer REFERENCES: 2014 Road Needs Study Updated Traffic Counts Bylaw 2018-032 – Road Classification Minimum Maintenance Standards District of Muskoka Maintenance Standards

AGENDA ITEM # 5.(c)(i)

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Page 126 of 181

HIGHLIGHTS:

• Renew five year contract
• Increase in costs to dispatch

RECOMMENDATION: WHEREAS the Council of the Corporation of the Township of Lake of Bays receives the staff report “Fire Department Dispatch Contract” dated October 16, 2018; BE IT RESOLVED THAT the Mayor and Clerk be authorized to sign by-law 2018-097 and the appropriate documents to enter into a Dispatch contract with Barrie Fire Services. ORIGIN: In 2014, the Township entered into a 4 ½ year contract with Barrie Fire Services to provide fire call answering and dispatch services to the Township. At that time considerable capital dollars were spent to provide the necessary radio linkage from Barrie to the Township of Lake of Bays. As the contract will end December 31, 2018 the Fire Department proposes that the Township enter into another 5 year contract. This contract will be renewed as per the Township of Lake of Bays Procurement Policy: Section 2.06 Exceptions to Methods of Procurement 1) Non -Competitive Purchases The requirement for competitive bid solicitation for goods and/or services may be waived under joint authority of the CAO and appropriate Department Manager and replaced with direct negotiations with a particular potential supplier under the following circumstances: supply; c) Where only one source of supply would be acceptable and cost effective; BACKGROUND Since 2014 when Barrie Fire began dispatch for Lake Of Bays they have provided service in a professional manner to our residents and provided the support required for responding personnel. Barrie Fire dispatch has the ability to handle our current and future

• needs. Operating a full service, fire specific communications centre is not an inexpensive

venture, but it is one that Barrie Fire feels is an integral part of the fire service and is something they take pride in offering their customers.

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

TO: Mayor Young and Members of Council FROM: Fire Chief Stephen Hernen DATE: October 16, 2018 SUBJECT: Fire Department Dispatch Contract

AGENDA ITEM # 5.(e)(i)

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Fire Department Dispatch Contract Page -2 – Oct 16, 2018 Council

Some of the improvements that Barrie Fire will be offering in this contract are listed below:

• the base rate will now include all options EXCEPT seasonal population

adjustments

• improved back-up communications centre at 60 Bell Farm Road, complete with

additional radio capabilities and CAD workstations

• 2020 will bring a full, live backup centre on Fairview Road. Upon completion of this

facility, there will also be access to additional full service desk positions at 155 Dunlop Street West that will assist during high volumes of calls and weather related events

• additional IT improvements have been made to assist Communications staff with

issues

• NFPA 1061 training has been completed and staff will challenge the certification

process in 2019 which is ahead of the required timelines Some of the changes:

• looking at contract language to cover technological change. Next Generation 9-1-1

is upon us and the costs are still unknown. The current provincial plan shows the current 9-1-1 network will be retired some time in 2023. The costs for the new network, associated hardware including telephones, voice logging, CAD and radios all will need some integration changes

• phase out of fax machines. Keeping old technology working with the upgrades to

CAD will become problematic and alternatives such as television screens in fire stations will need to be looked at by each department FINANCIAL IMPACT Operational Cost As part of Barrie Fire’s analysis they looked at each capital and operating component to scale these amounts to give us what it costs to dispatch for Barrie separately from the

• customers. They felt this was the appropriate way to give them exactly what it costs them

to provide this service to other Municipalities. Their thorough review of the costs associated with providing communications services indicates that a substantial increase was warranted. These costs were higher than

• expected. However, after review of the alternatives and their desire to continue to provide

excellent service they have come up with a 2019 rate that will escalate over 5 years to get us more in line with the actual costs of providing this service. Year Base rate Total cost to LOB 2018 - $1.89 $7,940.62 – (EXISTING CONTRACT) 2019 - $2.50 $10,181.53 2020 - $2.65 $11,047.39 2021 - $2.80 $11,686.61 2022 - $2.95 $12,297.50 2023 - $3.10 $12,908.40

AGENDA ITEM # 5.(e)(i)

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Fire Department Dispatch Contract Page -3 – Oct 16, 2018 Council

Capital Cost None if current provider is retained. ATTACHMENTS Fire Dispatch Agreement 2019 LINKAGE TO COMMUNITY BASED STRATEGIC PLAN

• Engage And Communicate Openly With The Community
• Ensure Sound, Innovative, Transparent Financial Planning

Submitted by: Reviewed by: Stephen Hernen Michelle Percival Fire Chief Chief Administrative Officer Reviewed by: Tom Gefucia Treasurer

AGENDA ITEM # 5.(e)(i)

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FIRE DISPATCH SERVICES AGREEMENT Effective the 1st day of January, 2019 BETWEEN: THE CORPORATION OF THE CITY OF BARRIE ("Barrie")

• and -

THE CORPORATION OF THE TOWNSIP OF LAKE OF BAYS (the "Municipality") WHEREAS:

• A. Barrie and the Municipality desire to enter into a Fire Dispatch Services

Agreement (the "Agreement") for Barrie to provide fire dispatch and information and communication technology services to the Municipality; and

• B. Section 20(1) of the Municipal Act, 2001, S.O. 2001, c. 25, authorizes a

municipality to enter into an agreement with one or more municipalities to jointly provide, for their joint benefit, any matter which all of them have the power to provide within their own boundaries. NOW THEREFORE in consideration of the mutual terms and covenants herein contained, the parties covenant and agree as follows:

• 1. BARRIE'RESPONSIBILITIES

Barrie shall be responsible for the following:

• A. Providing emergency fire dispatch services ("Dispatching") to the Municipality

in accordance with Ontario regulations under the Fire Protection and Prevention Act, S.O 1997 c. 4. Dispatching shall include the following:

• i. Responding to 911 telephone calls and non-911 telephone calls with

respect to the area for which Dispatching shall apply, as approved by Barrie based on the GIS information to be provided by the Municipality ("Dispatch Area");

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• ii. Alerting the members of the Municipality's Fire Department of an

emergency;

• iii. Communicating with the Municipality's Fire Department under both

emergency and non- emergency conditions;

• iv. Communicating with the Municipality's Fire Department regarding the

potential need for mutual aid and monitoring the level of an on-going emergency activity;

• v. Communicating with other agencies during an emergency upon the request
• f the Municipality Fire Department incident commander;
• vi. Providing information, data and other resources during emergencies and
• n a day to day basis;
• vii. Maintaining and reporting on all dispatch calls in accordance with

Ontario regulations.

• viii. Ensuring back up of the computer dispatching data in SQL database
• formatting. Barrie shall on the written request of the Municipality provide

the Municipality with the data on compact disk ("CD") up to once annually.

• xi. At any time, the Municipality may request a copy of their data. Barrie

shall provide same, within a reasonable amount of time, at the fees set

• ut in Schedule B. The data will be provided on a CD in SQL database

formatting.

• x. Voice Logging Services of all telephone and radio transmissions.
• B. Providing to the Municipality information technology support as set out in

Schedule A.

• 2. CAD MAPPING

The Municipality:

• A. Shall provide Barrie, on a continuous basis, all necessary information for the
• peration of the dispatch system, including but not limited to maps and GIS

data required for Barrie's approval of the Dispatch Area, single line road network data, hydrant locations, water main information, assessment data, any and all other pertinent data. Updates to the mapping and data shall be provided by the Municipality to Barrie, when requested by Barrie;

• B. Acknowledges and agrees that it shall provide, as applicable, the County of

Simcoe, Dufferin County, Grey County, the District Municipality of Muskoka, and any other such required county or district or regional municipality (the "Counties") with mapping information and data for its region;

• C. Acknowledges and agrees that the Counties shall provide Barrie with mapping

information and a limited license to modify the data for the purpose of creating an integrated and seamless map ("CAD Mapping") across different regions including the area described as the Dispatch Area. The CAD Mapping is used to facilitate the Dispatching and management of fire calls by Barrie on behalf of the Municipality;

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• D. Shall provide mapping to Barrie in a shp format compliant with the standards

requested by Barrie;

• E. Shall provide the applicable Counties in a timely manner with updates to the

maps for the Dispatch Area;

• F. Shall immediately notify both the applicable Counties and Barrie of any

mapping inaccuracies it discovers;

• G. Shall immediately notify both the applicable Counties and Barrie of any

changes to the names of existing roads; and

• H. Agrees that it will at all times indemnify and save harmless Barrie, its

employees, officers, servants, agents and assigns, including the members

• f the Barrie Fire and Emergency Service from any and all claims, actions

suits or demands for damage or otherwise arising from any errors, modifications or inaccuracies in the CAD Mapping, or from any misuse, misinterpretation or misapplication thereof, whether due to the negligence

• f Barrie, its employees, officers, servants, agents or assigns.

Barrie:

• A. Shall immediately notify the Municipality of any errors or inaccuracies

discovered by Barrie in the Municipality mapping. The Municipality shall be responsible to provide both the County and Barrie with an updated and corrected map(s) in a timely fashion; and

• B. Makes no representations, covenants or warranties with respect to the

mapping information or the CAD Mapping. Barrie specifically does not warrant that the mapping information or the CAD Mapping is free of any inaccuracies or errors. Barrie relies entirely

• n the Counties for the accuracy and completeness of the data provided.
• 3. DISPATCH BACKUP

Barrie shall provide an operational back-up communications centre in the event that the primary is not operational. The Municipality agrees that it will assume control of its own dispatch centre on a temporary basis if and when required and for such period of time as may be required by Barrie.

• 4. STANDARD OPERATING PROCEDURES

The Municipality agrees that it shall comply with the Standard Operating Procedures set

• ut in Schedule C as updated and communicated by Barrie to the Municipality from time

to time:

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• 5. FEES

The Municipality shall pay to Barrie the fees as set out in Schedule B.

• 6. TERM

This Agreement shall come into force and take effect from the 1st day of January, 2019 and remain in full force and effect for a period of five (5) years and thereafter until amended or replaced by a new agreement. It is agreed that any amendment to or replacement of this Agreement shall be worded so as to take full force and effect on the 1st day of January for the year in which the amendment or new agreement is made.

• 7. TERMINATION

Either party may, at any time, upon one-hundred twenty (120) days written notice to the

• ther, terminate this Agreement. Any monies owing to Barrie, and not paid, shall

immediately be paid to Barrie prior to the date of termination.

• 8. INDEMNIFICATION

The parties agree that each of them undertakes no duty of care with respect to the other party, and neither party shall be required to indemnify the other as a result of any provision of services under this Agreement. Both parties agree that they shall maintain adequate liability insurance with respect to any claims by any party for physical or personal damages or negligence, as the case may be, on behalf of the parties, and their respective agents, officers, employees and assigns.

• 9. TECHNOLOGICAL CHANGE

The Municipality agrees and acknowledges that in the event that technology required to provide Dispatching Services changes significantly from what is contemplated under this Agreement, Barrie may require an amendment to this Agreement, which amendment may include, without limiting the generality of the foregoing, an amendment to Barrie's Responsibilities, the Municipality's responsibilities, or to the fees set out in Schedule B attached hereto. If the Municipality does not agree to execute such an amendment, Barrie may terminate this Agreement upon one-hundred twenty (120) days written notice to the Municipality.

• 10. OTHER AGREEMENTS

The Municipality acknowledges that Barrie may enter into similar agreements to this Agreement with other municipalities. As a result of such further agreements or the increased volume of the dispatched messages arising out of this Agreement, either party may determine that additional equipment or manpower is necessary for the proper functioning of the dispatch system. If either party determines that additional equipment

• r manpower is necessary, both parties shall enter into negotiations to determine

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the necessity of such additional equipment or manpower. If as a result of negotiations the parties are unable to agree as to the necessity of additional equipment or manpower, this Agreement shall be terminated subject to the provisions set out in Section 7 (Termination) above.

• 11. ARBITRATION

If any disputes, differences or questions arise between the parties out of this agreement, whether during the term of this agreement or after, each such dispute, difference or question shall be submitted to and settled by arbitration and the decision

• f the arbitrator appointed to deal with such matters shall be accepted by the parties.

The arbitration in each of the cases mentioned above shall be conducted by a single arbitrator if the parties hereto agree upon one or otherwise by an arbitrator appointed by a Judge of the Ontario Superior Court of Justice. The arbitration shall be conducted in accordance with the provisions of The Arbitration Act (Ontario), and any statutory amendments thereto for the time being in effect. It is hereby agreed that it shall be a condition precedent to any action being instituted by either party hereto against the other

• r of any liability in connection therewith that the matter must be first referred to

arbitration as herein provided for disposition.

• 12. COMPLIANCE WITH LAWS AND CONFIDENTIALITY

The parties undertake and agree that personal information in records delivered to it by the other party will be used for the limited purposes of performing their responsibilities under this Agreement. The parties further acknowledge that any personal information

• btained from the other party for the Agreement will be protected under the terms of their

privacy policies and applicable privacy legislation.

• 13. AGREEMENT BINDING

This Agreement shall be binding upon and enure to the benefit of the parties hereto, and their respective heirs, executors, administrators, successors and assigns.

• 14. SEVERABILITY

If any covenant, provision or term of this Agreement should be at any time be held by any competent tribunal to be void or unenforceable, then the Agreement shall not fail but the covenant, provision or term shall be deemed to be severable from the remainder

• f this Agreement which shall remain in full force and effect.
• 15. HEADINGS

The section headings are for purposes of convenience only, and shall not be deemed to constitute a part of this Agreement or to affect the meaning or interpretation of this Agreement in any way.

• 16. FORCE MAJEURE

Neither party shall be liable for damages caused by delay or failure to perform its

• bligations under this Agreement where such delay or failure is caused by an event

beyond its reasonable control. The parties agree that an event shall not be considered

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beyond one's reasonable control if a reasonable business person applying due diligence in the same or similar circumstances under the same or similar obligations as those contained in the Agreement would have put in place contingency plans to either materially mitigate or negate the effects of such event. If a party seeks to excuse itself from its obligations under this Agreement due to a force majeure event, that party shall immediately notify the other party of the delay or non-performance, the reason for such delay or non-performance and the anticipated period of delay or non-performance.

• 17. NOTICE

Any notice required pursuant to this Agreement shall be in writing and delivered personally, by Fax, email, or sent by registered mail (with proper postage) to the following addresses: To the City of Barrie at: P.O. Box 400 70 Collier Street Barrie, ON L4M 4T5 Attention: City of Barrie Fire and Emergency Service, Fire Chief Fax: (705) 728-1277 To the Municipality at: 37 Main St. E. Huntsville ON P1H 1A1 Attention: Huntsville/Lake of Bays Fire Department, Fire Chief Or to such other addresses either of the parties may indicate in writing to the other. Any notice given in accordance with this shall be deemed to have been received upon delivery, if delivered personally, at the time of transmission if sent by fax or email, or five (5) days after posting, if sent by regular mail.

• 18. ENTIRE AGREEMENT

Except as otherwise stated herein, this Agreement constitutes the entire agreement

• f the parties, it supersedes any previous agreement whether written or verbal.
• 19. APPLICABLE LAW

This Agreement shall be construed and enforced in accordance with the laws of Ontario and the laws of Canada applicable therein.

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IN WITNESS WHEREOF the parties have executed this Agreement. THE CORPORATION OF THE CITY OF BARRIE Name: J.R. Lehman Title: Mayor Name: Wendy Cooke Title: City Clerk We have authority to bind the Corporation THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS Name: Robert Young Title: Mayor Name: Carrie Sykes Title: Director of Corporate Services/Clerk We have authority to bind the corporation

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SCHEDULE A RECORDS MANAGEMENT SYSTEM

• 1. Support by Barrie

Barrie's Information Technology Department shall provide the following services to the Municipality with respect to the records management system utilized by Barrie for the purpose of collecting and reporting data with respect to Fire Dispatch Services (the "Records Management System"):

• A. Provide the Municipality with password protected logon to Records

Management System, if required;

• B. Store such copies of electronic files as are provided by the Municipality and

allow for access through the Records Management System. Barrie does not accept responsibility for maintenance or safekeeping of any such electronic files.

• C. Ensure that Dispatching is capable of producing adequate notification; and
• D. Provide Barrie Service Desk support for the above and for general usage

questions from Monday to Friday between 8:00 A.M. to 5:00 P.M.

• 2. Responsibilities of the Municipality

The Municipality shall have the following responsibilities:

• A. To provide base level of communication link capabilities in order to provide

and maintain internet connection. The Municipality shall provide and properly maintain a base level of workstation, operating system and IE level to support its internal use of the Records Management system application. The Municipality shall also take responsibility for its network, all firewalls and configurations at the local level to allow the Records Management System application to work;

• B. The Municipality shall attempt to have Records Management System issues

resolved internally prior to contacting Barrie Service Desk by performing troubleshooting by qualified information technology personnel at local level;

• C. The Municipality shall be responsible to maintain the appropriate back up files

for all electronic files transmitted to Barrie;

• D. The Municipality staff shall provide timely, accurate and reasonable

descriptions of its problems to Barrie Service Desk staff in order to facilitate the support processes; and

• E. The Municipality staff shall contact Barrie Service Desk staff by phone at

(705) 726-4242 ext 4599 or by email AskIT@barrie.ca for all requests regardless of the priority or subsequent actions taken.

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SCHEDULE B FEES

• 1. Dispatching Fees

The following fees shall be applicable for Dispatching:

• A. For Dispatching, Municipality shall pay to Barrie, semi-annually, as invoiced

by Barrie, a per capita rate (the "Rate") for the entire Dispatch Area. The Rate applies to all citizens protected by the Municipality's Fire Department, or under any agreement with other municipal fire departments. The Rate payable each year of the Term of this Agreement shall be: 2019 $2.50 2020 $2.65 2021 $2.80 2022 $2.95 2023 $3.10

• B. If the population of the Municipality more than doubles seasonally, an

additional per capita on the difference from year round to seasonal population will be added for the agreed upon months yearly. The Municipality shall provide Barrie such reasonable information as Barrie requires to confirm seasonal population changes no later than sixty (60) days prior to the end of each year of the Term or subsequent years following expiry of the Term, if applicable. The per capita rate payable for season population increases in each year of the Term of this Agreement shall be (the "Seasonal Increase Rate"): 2019 $0.50 2020 $0.625 2021 $0.66 2022 $0.69 2023 $0.72

• C. Barrie shall review the population of the Municipality on an annual

basis and shall correspondingly increase the total amount owing by the Municipality based on the Seasonal Increase Rate payable in each year . The Municipality shall provide to Barrie such reasonable information as may be required by Barrie in order to determine the population on an annual basis.

• D. The Municipality shall pay the greater of $3,000.00 or the fee as determined

by the Rate set out in item A as the base price.

• E. The Municipality shall pay the dispatching fees within thirty days of receipt
• f the invoice. Interest at the rate of 1.5% per month shall accrue on past due

accounts.

• F. If the Agreement continues following expiry of the Term, then the Rate shall

be increased by Barrie for each subsequent year following expiry of the Term at Barrie's sole and unfettered discretion, provided that Barrie gives notice in writing to the Municipality no later than August 31st of each year following expiry of the Term of the increase to the Rate.

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• 2. Additional Fees

The following Additional Fees shall be applicable:

• A. The Municipality shall be responsible for all charges and costs billed to Barrie

directly from Bell Canada or other parties which are properly attributable to

• Municipality. Barrie shall identify and forward to Municipality invoices with

respect to same which shall be paid by the Municipality forthwith upon receipt thereof.

• B. The Municipality shall pay any labour costs incurred by Barrie with respect to

any Barrie employees who are subpoenaed to give evidence at any inquest, hearing, court case, etc. associated with the dispatching process set out in this Agreement.

• C. If the Municipality uses a different radio maintenance vendor from Barrie's

radio maintenance vendor, then the Municipality shall pay all invoices, charges and costs incurred by Barrie as a result of failures in the Municipality's radio equipment.

• 2. Fees for Records Management Users

The following fees shall be applicable for IT support:

• A. Prior to August 30th of each year, Barrie may unilaterally increase the Support

Fee increases greater than the rate of inflation according to the CPI. Barrie shall provide notice to the Municipality of the increase. The increase shall be effective January 1st of the respective year.

• 3. Optional Fees

The following fees are options available to the Municipality:

• A. Graphic Services for mapping used in CAD ($0.10 per capita) - Includes the

ability to use the services of GIS staff at Barrie to ensure accuracy of information used in CAD system.

• 4. Technological Change
• A. In the event of technological changes that require the City to modify the

Dispatch Services The City may amend this Schedule B in accordance with Section 9 of the Agreement to reflect any increase in the Rate for providing the Dispatch Services.

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SCHEDULE C STANDARD OPERATING GUIDELINES AND PROCEDURES The Municipality shall comply with the following guidelines: A) Standard Operating Guideline "Emergency Radio Announcement" B) Standard Operating Guideline "Mayday" Communications

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REPORT HIGHLIGHTS:

• Draft pregnancy or parental leave for members of Council policy.

RECOMMENDATION: WHEREAS the Council of the Corporation of the Township of Lake of Bays receives the staff report “Bill 68 – Draft Pregnancy or Parental Leave for Members of Council Policy”, dated October 16, 2018. BE IT RESOLVED THAT Council approve the attached policy CO-4.3 to ensure compliance with Section 270 of the Municipal Act, 2001. ORIGIN: On March 20, 2018 staff provided Council with an overview of the legislative amendments coming from The Modernizing Ontario’s Municipal Legislation Act (Bill 68) which received Royal Assent on May 31, 2017. It included several amendments to the Municipal Act, 2001, the Municipal Conflict of Interest Act and the Municipal Elections Act. The new legislation required the Township to adopt new policies, one being a policy to permit pregnancy and parental leave for members of Council. ANALYSIS: Council Vacancy Section 259 of the Municipal Act, 2001 provides an exception that an office of a member of Council not become vacant if the member is absent from the meetings of Council for three (3) consecutive months, if the member of Council will be absent for twenty (20) consecutive weeks or less as a result of the members’ pregnancy, the birth

• f the member’s child or the adoption of a child by the member.

The Council Procedural By-law was amended by Council on March 20, 2018 to include the following section:

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS

TO: Mayor Young and Members of Council FROM: Carrie Sykes, Director of Corporate Services/Clerk DATE: October 16th, 2018 RE: Bill 68 – Draft Pregnancy or Parental Leave for Members of Council Policy

AGENDA ITEM # 5.(f)(i)

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Bill 68 Draft Pregnancy or Parental Leave for Members of Council Policy 2 October 16, 2018

Section 270(1) of the Municipal Act, 2001 states that a municipality shall adopt and maintain a policy on pregnancy leaves and parental leaves of members of council by March1, 2019. The attached draft policy has been prepared to meet this requirement. As Council members do not pay EI premiums and are therefore not eligible to collect those benefits as an employee would, it is recommended that the member shall continue to receive all remuneration, reimbursements and benefits afforded to all members of Council. FINANCIAL IMPLICATIONS: There are no financial impacts directly associated with this report ALTERNATIVES: Nil LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report as presented follows the following Strategic Priorities:

• Engage and communicate openly with the community

Prepared by, Approved by, Carrie Sykes, Dipl.M.A., CMO Michelle Percival, CMO, CMMIII Director of Corporate Services/Clerk Chief Administrative Officer

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Bill 68 Draft Pregnancy or Parental Leave for Members of Council Policy 3 October 16, 2018

REFERENCES:

• 1. Council report entitled, “Bill 68 Legislative Amendments to the Council Procedural By-

law and Retention By-law” authored by Director of Corporate Services/Clerk, Carrie Sykes dated March 20, 2018. 2.

• 3. Council report entitled, “Bill 68 Overview – Modernizing Ontario’s Municipal Legislation

Act, 2017” authored by Director of Corporate Services/Clerk, Carrie Sykes dated October 17, 2017.

• 4. Municipal Act, 2001, S.O. 2001, c. 25
• 5. Municipal Conflict of Interest Act, R.S.O. 1990, c.M.50
• 6. Muskoka Clerks Group Meetings
• 7. Various correspondences/presentations from the following bodies:
• Ontario Ombudsman www.ombudsman.on.ca ;
• Ministry of Municipal Affairs www.mah.gov.on.ca/site4.aspx ;
• Association of Municipal Clerks and Treasurers of Ontario (AMCTO)

http://www.amcto.com/imis15/content/ ; and

• Association of Municipalities of Ontario (AMO) http://www.amo.on.ca/
• 8. Township By-laws/Policies:
• CO-1.4 – Council, Committee & Board Members Code of Conduct
• CO-3.2 – Procedural By-law
• AD-8.1 – Transparency and Accountability
• Records Retention By-law 2016-085

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TOWNSHIP OF LAKE OF BAYS PROCEDURE MANUAL

Chapter:

Council

Index No. CO-4.3 Section:

Leave of Absence

Effective Date: DRAFT Subject:

Pregnancy or Parental Leave for Members of Council

Revision Date: Page:

1 PURPOSE 1.01 This policy provides guidance on how the Township of Lake of Bays addresses a member’s pregnancy or parental leave in a manner that respects a member’s statutory role as an elected representative. 2 POLICY 2.01 The Township of Lake of Bays recognizes a member of Council’s right to take leave for the member’s pregnancy, the birth of the member’s child or the adoption of a child by the member as required by and in accordance with Section 270 of the Municipal Act, 2001. 2.02 Definitions Pregnancy and/or Parental Leave – an absence of 20 consecutive weeks or less as a result of a member’s pregnancy, the birth of a member’s child or the adoption of a child by the member in accordance with Section 259(1.1) of the Municipal Act, 2001. 3 PROCEDURES 3.01 Where a member of Council will be absent due to a pregnancy and/or parental leave, the member shall provide written notice to the Director of Corporate Services/Clerk or designate indicating expected start and end dates. 3.02 The Mayor may make temporary appointments to any committees, boards, task forces,

• etc. that are constituted by the Township of Lake of Bays and where the member is the
• nly member of Council on that body

3.03 A member’s pregnancy and/or parental leave does not require Council approval and his or her office cannot be declared vacant as a result of the leave. Council will be advised of the pregnancy and/or parental leave and the expected start and end dates. 3.04 A member will continue to receive communication from the Township as if the member were not on leave. 3.05 A member reserves the right to participate as an active member of Council at any time during his or her leave. 3.06 A member shall continue to receive all remuneration, reimbursements and benefits afforded to all members of Council 3.07 Members of Council on pregnancy and/or parental leave shall continue to have access to all equipment supplied to a regular member including but not limited to access to the Township office, information technology equipment and elected officials staff support.

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TOWNSHIP OF LAKE OF BAYS PROCEDURE MANUAL

Chapter:

Council

Index No. CO-4.3 Section:

Leave of Absence

Effective Date: DRAFT Subject:

Pregnancy or Parental Leave for Members of Council

Revision Date: Page:

3.08 Notwithstanding, at any point in time during a member’s pregnancy or parental leave, the member may provide written notice to the Director of Corporate Services/Clerk or designate of their intent to lift any of the temporary appointments to exercise their statutory role or any changes to their return date. 4 RESPONSIBILITIES 4.01 Members of Council and staff are responsible for adhering to the parameters of this policy 4.02 Director of Corporate Services/Clerk is responsible for communicating this policy to all Council members and ensuring compliance to this policy. 5 REVISION CONTROL Revision Date Revision Effective Date 6 ATTACHMENTS Nil

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Page 146 of 181

REPORT HIGHLIGHTS:

• Application to close a portion of Original Road Allowance (ORA) dissecting the

applicants property to rectify a dwelling, bunkie and wood shed encroachments

• Applicants land abuts Ministry of Natural Resources property and in accordance

with the Original Shore/Road Allowance (OS/RA) Closure Policy Section 2.07(a), Council’s preliminary approval is required

• Both the Ministry of Natural Resources and Forestry & the Council of the

Corporation of the Township of Algonquin Highlands have no concerns with the sale

• f the ORA to the applicant
• Recommend denial as the applicant is not providing an exchange of land as

required pursuant to OS/RA Closure Policy AD-2.9 and the Township’s Official Plan RECOMMENDATION: WHEREAS the Council of the Corporation of the Township of Lake of Bays hereby receives the staff report "Application to Close a Portion of Original Road Allowance - Preliminary Approval – ORA File No. 17-18 (Promoli)”, dated October 16th, 2018; AND WHEREAS the applicants land abuts the Ministry of Natural Resources and Forestry lands and in accordance with the Original Shore/Road Allowance (OS/RA) Closure Policy AD-2.9 Section 2.07(a), Council’s preliminary approval is required; AND WHEREAS the application does not meet all of the criteria of OS/RA Closure Policy, specifically Section 2.03 (a), and contravenes the Township’s Official Plan Section J.83 as a comparable or better parcel of land located in the vicinity is not being provided in exchange; BE IT RESOLVED THAT the application to stop up and close a portion of original road allowance lying between Lots 20 & 21, Concession A, abutting property identified as Roll #030-003-04500, Ridout Ward be DENIED. (030-003-04500 – Promoli – 74 Raven Lake – Ridout – Raven Lake) ORIGIN: The Township has received a completed application to stop up and close a portion of

• riginal road allowance (ORA) that dissects the applicant’s property and applicable fee.

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Samantha Woods, OSRA Coordinator DATE: October 16th, 2018 RE: Application to Close a Portion of Original Road Allowance

• Preliminary Approval
• ORA File No. 17-18 (Promoli)

AGENDA ITEM # 5.(f)(ii)

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ORA (Promoli) October 16th, 2018 Page 2 of 5

The applicants currently have a Licence of Occupation Agreement (LOC 17-03)with the Township to acknowledge the existing encroachments and wish to purchase the subject portion of ORA to legalize title. Should the applicants obtain ownership of the subject ORA, they would then own property abutting the OSRA and could apply to purchase the OSRA. Council’s direction is required as the applicants are unable to provide a comparable or better parcel of land in exchange as required by OS/RA Policy AD-2.9 Section 2.03 (a), contravenes the Township’s Official Plan Section J.83 and abut Ministry of Natural Resources and Forestry lands. ANALYSIS: The applicants property, located at 74 Raven Lake, (Property Roll No. 030-003-04500) consists of 0.68 of an acre with 155 feet of frontage (see Appendix ‘A’ – Applicant’s property and surrounding area). APPENDIX ‘A’ – Applicant’s property and surrounding area **NOTE: Public access to Raven Lake is achieved via the Water Access Point and multiple Ministry of Natural Resources and Forestry lands. A dwelling (erected around the 1950’s), bunkie and woodshed are all located entirely on the original road allowance (ORA) (see Appendix ‘B’ – Draft Reference Plan of Subject Lands). The applicants obtained a building permit (#2016-339) in 2016 to renovate the

• dwelling. The topography in the area slopes towards Raven Lake.

AGENDA ITEM # 5.(f)(ii)

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ORA (Promoli) October 16th, 2018 Page 3 of 5

The applicants and neighbouring properties access their properties via the water access point or a trail located on MNRF lands to the north of their properties. With the existing structures located on the ORA and access already established, the use of the ORA to provide future access is not viable. APPENDIX ‘B’ – Draft Reference Plan of Subject Lands Staff have consulted the Ministry of Natural Resources and Forestry for comment on the application and they have provided no concerns with the sale of the ORA. In addition, the Council of the Corporation of the Township of Algonquin Highlands reviewed the ORA application, due to proximity to their boundaries, and have expressed no objections to it being closed. The OS/RA Closure Policy AD-2.9, Section 2.03(a) states: “The Township may close and convey original road allowances when all of the following criteria is met:

• A comparable or better parcel of land located in the vicinity is provided in

exchange; and

• Other land owners will not be deprived of the sole vehicular access to their

property; and

• Applicants must own property directly abutting the road allowance; and
• The closure will not conflict with Township Official Plan policies, by-laws or

procedures.”

Subject ORA Applicant’s Property

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ORA (Promoli) October 16th, 2018 Page 4 of 5

The Township’s Official Plan, Section J.83 states: “Road allowances leading to water should not be closed and conveyed to abutting

• wners, and will not be conveyed to abutting owners where they would represent

existing public land providing access to a water body, unless a comparable or better parcel located in the vicinity is provided in exchange, and such an exchange would be advantageous to the Township and in the public interest." Staff having reviewed the application cannot support the approval as it does not meet all the criteria of the OS/RA Closure Policy AD-2.9 and does not meet the intent of the Township’s Official Plan. FINANCIAL IMPLICATIONS: Not applicable. ALTERNATIVES: Option 1: Deny the application and maintain ownership of the original road allowance

• Original road allowance would remain in public ownership
• Applicant would continue with a Licence of Occupation agreement

Option 2: Grant preliminary approval to the application and grant an exemption to OS/RA Policy AD-2.9, Section 2.03 (a)

• Township can proceed with the application
• Conveyance of portion of original road allowance will allow the

applicant to legalize title of the existing encroachments

• Applicant would own property abutting the OSRA and therefore could

apply to purchase LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report represents the following strategic priorities:

• Engage and communicate openly with the community.

Prepared by, Approved by, Reviewed by, Samantha Woods Carrie Sykes, Dipl. M.A., CMO Michelle Percival, CMMIII, CMO OSRA Coordinator Director of Corporate Services Chief Administrative Officer

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ORA (Promoli) October 16th, 2018 Page 5 of 5

REFERENCES:

• Municipal Act, 2001, S.O. c.25
• AD-2.1 Licence of Occupation Policy and Procedures (effective June 19th, 2007)
• AD-2.9 Original Shore/Road Allowance Closure Policy and Procedures (effective

September 3, 2013)

• Township of Lake of Bays Official Plan, adopted by By-law Nos. 2016-005 and

2016-049, January 12, 2016

• Departmental circulations re: application and subject property
• Property Roll Files (Laserfische) re: 4427-030-003-04500
• Comments provided by Ministry of Natural Resources and Forestry
• Comments provided by the Township of Algonquin Highlands
• Draft Reference Plan – Rudy Mak Surveying Ltd.
• Building Permit #2016-339

AGENDA ITEM # 5.(f)(ii)

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Page 152 of 181

REPORT HIGHLIGHTS:

• Applicants land abuts an original road allowance, therefore, in accordance with the

Original Shore/Road Allowance Closure Procedures Section 2.07(a), Council’s preliminary approval is required RECOMMENDATION: WHEREAS the Council of the Corporation of the Township of Lake of Bays hereby receives the staff report "Application to Close Original Shore Road Allowance - Preliminary Approval ● OSRA File No. 18-22 (Overbury)", dated October 16th, 2018; AND WHEREAS the applicants land abuts an original road allowance, therefore, in accordance with the Original Shore/Road Allowance Closure Procedures Section 2.07(a), Council’s preliminary approval is required; BE IT RESOLVED THAT the following application to stop up and close the original shore road allowance receive PRELIMINARY APPROVAL:

• In front of Lot 11, Concession 1, of the former Township of Ridout, now in the

Township of Lake of Bays, in the District Municipality of Muskoka, (Overbury - 030- 015-08500 - Ridout – 4301 Muskoka Road 117 –Lake of Bays); ORIGIN: The Township has received a complete application to stop up and close the original shore road allowance (OSRA) and application fee. The applicants land abuts an original road allowance, therefore, in accordance with the Original Shore /Road Allowance Closure Procedures Section 2.07(a), Council's preliminary approval is required. ANALYSIS: Having reviewed the application and the above noted, staff have no concerns with respect to preliminary approval:

• Appendix “A” – Overbury – OSRA 18-22

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Samantha Woods, OSRA Coordinator DATE: October 16th, 2018 RE: Application to Close Original Shore Road Allowance

• Preliminary

Approval:

• OSRA File No. 18-22 (Overbury)

AGENDA ITEM # 5.(f)(iii)

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OSRA (Overbury) Page 2 of 3 October 16th, 2018

FINANCIAL IMPLICATIONS: Not applicable. ALTERNATIVES: Option 1: Grant preliminary approval to the application

• Township can proceed with the application
• Conveyance of lands will allow the applicants to legalize title of the subject

lands and any existing encroachments Option 2: Maintain ownership of original shore road allowance

• Original shore road allowance would remain in public ownership
• Applicants would be required to enter into a Licence of Occupation

agreement to permit existing encroachments whereby the Township would receive yearly revenue LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report represents the following strategic priorities:

• Engage and communicate openly with the community.

Prepared by, Approved by, Samantha Woods Carrie Sykes, Dipl. M.A., CMO OSRA Coordinator Director of Corporate Services/Clerk Reviewed by, Michelle Percival, CMMIII, CMO Chief Administrative Officer REFERENCES:

• Municipal Act, 2001, S.O. c.25
• AD-2.1 Licence of Occupation Policy and Procedures (effective June 19th, 2007)
• AD-2.9 Original Shore/Road Allowance Closure Policy and Procedures (effective

September 3, 2013)

• Departmental circulations re: applications and subject properties
• Property Roll Files (laserfische) re: 4427-030-015-08500

AGENDA ITEM # 5.(f)(iii)

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OSRA (Overbury) Page 3 of 3 October 16th, 2018

APPENDIX "A" LOCATION INFORMATION AND DETAILED MAP PART OF LOT 11, CONCESSION 1, RIDOUT OVERBURY - OSRA 18-22 Property Roll No.: 030-015-08500 Accessed by: Muskoka Road 117 (District owned, Year Round maintained)

Subject OSRA Fish Habitat: Type 2 Deeming By-law: N/A Planning Applications: Nil Licence of Occupation: Nil Exchange: Nil OSRA Closed by By-law 79-48

AGENDA ITEM # 5.(f)(iii)

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Page 156 of 181

REPORT HIGHLIGHTS

• Reduction in cost
• Phase in/out now complete

RECOMMENDATION: WHEREAS the Council of the Corporation of the Township of Lake of Bays receives the staff report “Fire Services Agreement Update”, dated October16, 2018. ORIGIN: Annual reconciliation of the Joint Fire Services Agreement with the Town of Huntsville. ANALYSIS: By-law 12-052 in May 2012 was signed to enter into a Joint Fire Services Agreement with the Town of Huntsville. The agreement included a phase in/out period where the Township of Lake of Bays paid less than the cost of the service for the years 2012 to 2014 and then paying more than the cost of the service from 2015 to 2018 with the expectation that this would level off in 2019 with all costs being paid up to date. Annually reconciliation is done between estimated and actual costs and the amounts are adjusted to keep the agreement intact. In 2017 there were realignments to duties within the Town of Huntsville which affected the administration cost of the fire department. This resulted in a significant reduction and the phase in/out period is now complete 2 years prior to the initial projections. For the Township of Lake of Bays this means a reduction in costs earlier and higher than

• riginally anticipated.

FINANCIAL IMPLICATIONS: As the amount of cost reduction was not complete until completion of 2017 Audited Financial Statements staff proceeded to follow the agreement’s estimated costs for the 2018 budget. THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Tom Gefucia - Treasurer DATE: October 16, 2018 RE: Fire Services Agreement Update

AGENDA ITEM # 5.(i)(i)

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Fire Services Agreement Update 2 October 16, 2018

The amount budgeted for 2018 Fire Services agreement is $266,668 where the revised estimated costs for 2018 are $164,892, a savings of $101,776. This could change slightly upon annual reconciliation. The estimate for 2019 is $169,008. ALTERNATIVES:

• For information only

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report represents the following strategic priorities:

• Engage and communicate openly with the community;
• Develop a sustainable local economy that supports our Vision;
• Ensure sound, innovative, transparent financial planning;
• Work in collaborative partnerships;

Prepared by, Reviewed by, Tom Gefucia Michelle Percival Treasurer Chief Administrative Officer REFERENCES: BY-LAW 12-052 RECONCILIATION OF 2012 TO 2017 COSTS FROM TOWN OF HUNTSVILLE

AGENDA ITEM # 5.(i)(i)

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RECOMMENDATION: BE IT RESOLVED that the Council of the Corporation of the Township of Lake of Bays receive the staff report “Statement of Financial Activities for the Eight Months Ending August 31, 2018”, dated October 16, 2018. ORIGIN: Request from Council ANALYSIS: Report legend: Negative revenue means revenue under budget Negative expenses means expenses over budget Operations: Revenue Expenses Finance

• Interest income will exceed budget

$21,000

• Gain on sale of loader and shelving

$45,000

• Payments on loan for office expansion deferred

$4,800 Taxation

• Supplemental billings

$40,808 Fire

• Donations and transfer to reserve

$3,100 $-2,100

• Health Spending

$2,090

• Station 30 Reserve/R&M Building

$3,229 $-3,229

• Administrations fees charged

$3,265

• Reduction in cost of administration

$101,776 Bylaw

• Legal expense over budget

$-12,000 THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Tom Gefucia - Treasurer DATE: October 16, 2018 RE: Statement of Financial Activities for the Eight Months Ending August 31, 2018

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Statement of Financial Activities for the Eight Months Ending August 31, 2018 2 October 16, 2018

Parks

• Dorset Lions expense and reserve recovery

$2,496 $-2,496 Senior Centers

• Revenue from insurance

$1,022

• Dorset donation of $ 500 vs budget $200

$300 Capital:

• Dwight Garage Completion

$75,719

• $75,719
• Municipal Office Expansion

$812,130

• $812,130
• Dwight Washroom

$26,838

• $26,838
• Baysville West Dock Walkway

$19,803

• Baysville East Dock

$8,000

• Plow equipment for tractor

$5,568

• DWCC Water Upgrade

$5,000

• Loader/Plow truck

$-10,000 $10,000

• Baysville Public Works Garage

$468,100 $468,100

• Community Planning Permit

$14,590 $-14,590

• Public Works Construction

$27,800

• Asset Management Plan Consultant

$30,000 Overall: Changes since the last report are all in operations. Revenues have increased mainly due to the supplementary tax billings in August. Costs have decreased mainly because

• f the adjustment to fire administration costs related to the shared service agreement

with the Town of Huntsville. The areas of responsibility of Parks and Recreation, including parks maintenance, community centers, cemeteries, senior centers and library facilities, all look somewhat skewed after eight months mainly due to the way wages and benefits are being recorded which has changed due to the administration of the new salary grid. Overall the total department in very close to budget and this is monitored on an ongoing basis. The major capital amounts are related to 3 projects that were slated for completion in 2016 and 2017 but were not completed. As they will be financed outside of the tax levy there is no change to the full year forecast. The Baysville West Dock Walkway relates to more being received from Fed Nor than accrued at year end.

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Statement of Financial Activities for the Eight Months Ending August 31, 2018 3 October 16, 2018

Baysville Public Works Garage site work has been completed, at a much lower cost than projected, but it will not be completed until summer of 2019. At August 31, 2018 the projected surplus is $ 293,613 and when translated to PSAB adjustments to a surplus of $ 517,944. See Appendix “A”. FINANCIAL IMPLICATIONS: Not applicable ALTERNATIVES: Not applicable LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report represents the following strategic priorities:

• Engage and communicate openly with the community;
• Develop a sustainable local economy that supports our Vision;
• Ensure sound, innovative, transparent financial planning;

Prepared by, Reviewed by, Tom Gefucia Michelle Percival Treasurer Chief Administrative Officer REFERENCES:

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REPORT HIGHLIGHTS

• Lakeland Networks no longer continuing consulting portion of their business
• 5 bids received on RFP 2018-16

RECOMMENDATION: BE IT RESOLVED that the Council of the Corporation of the Township of Lake of Bays receives the staff report “Computer Services – R.F.P. 2018-16”, dated October 16, 2018 and authorizes the Mayor and Clerk to sign a contract with Northern Nerds to provide Computer Services to the Township of Lake of Bays. ORIGIN: On July 9, 2018 the township was informed that Lakeland Networks would no longer be providing Information Technology (I.T.) support past December 31, 2018. ANALYSIS: A Request for Proposal (R.F.P.) 2018-16 was released July 25, 2018 with a closing date of August 30, 2018. The 5 bids received were opened August 31, 2018 by Laura Blakey, Tax Collector, Erica Cole, Clerk’s Assistant and Tom Gefucia, Treasurer. Bids received for R.F.P. 2018-16: Bidder Annual Cost including H.S.T. Ederick Associates Inc. $108,480.00 Northern Nerds $7,797.00 Computer Tech CD $62,435.88 Near North Business Machines $45,154.80 Lambda Networks $97,293.00 The bids were analyzed and the above noted companies used different methods to calculate the annual cost. Computer Tech CD and Near North Business Machines both used an annual cost based on unlimited hours. Ederick Associates Inc. and Lambda Networks both used annual estimates on estimated hours that would be billed based on whatever hours were actually used. Both companies used estimated hours far above what our current billings are based on. Northern Nerds used an annual amount for THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Mayor Young and Members of Council FROM: Tom Gefucia – Treasurer, Laura Blakey - Tax Collector DATE: October 16, 2018 RE: Computer Services – R.F.P. 2018-16

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Computer Services – R.F.P. 2018-16 2 October 16, 2018

hardware, network, software and other infrastructure support with any additional work billed on an hourly basis. We did not give estimated hours in the R.F.P. as we wanted the bidder’s version of the work required. Unfortunately only one bidder came for a site visit prior to submitting a bid. Computer Tech and Near North also added fees for installation and startup costs, where the others included that in the hours to be billed. Summary of key components of the bids received Analysis of Proposals: Ederick Associates Inc. is based out of Mississauga Ontario and has a large customer base throughout Canada. The service model is based on remote support with potential next business day on site if absolutely required. We would be a very small customer based on the references supplied. The bid was based on 960 hours so there is concern with the project being much smaller in scope. Northern Nerds is based out of Burk’s Falls Ontario and is a small operation with support of contractors where required. They service several municipalities to the north

• f Lake of Bays but all are smaller than our municipality. The service model is based on

monthly onsite visits for infrastructure support with remote support and onsite support when required. The president of the company has a background with several large

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• rganizations prior to commencing his own company. This bidder has been onsite to

view the operation and follow up clarification discussions have been had. Computer Tech CD is based in Huntsville Ontario and has provided a service model which includes weekly maintenance and a response system for other support on tiered system based on severity. This is an unlimited hours quote and is based on a set annual cost. The company itself has a customer base of smaller businesses but the technicians involved have experience with larger customers. We have had clarification discussions with this client. Near North Business Machines is based in Huntsville Ontario and have offered a blended remote and onsite solution with an annual cost based on unlimited hours. In the past year they have secured another local municipality with needs greater than Lake of Bays and references are good from this customer. They also service other municipalities and customers within the area. This bidder was onsite prior to the bid and viewed the operation and we have had follow up clarification conversations. Lambda Networks is based in Pickering Ontario but have a local connection to access technicians for onsite work. This company also has clients across Canada. This bid was based on 991 hours, 70% of which was remote support and the balance estimated at same day or 1-2 day onsite support. This bidder has been onsite to view the operation and informed that the scope is smaller than their estimate. With our current supplier we have changed from a mostly remote service to a more

• nsite service arrangement. Lakeland has been coming onsite biweekly, and we find

that this method has resulted in greater efficiencies and the township staff appreciates the face to face contact in assisting with their concerns. The Tax Collector will continue to be the township point of contact and handle as much as possible in house to gain efficiencies wherever possible. The township, in conjunction with Lakelands Networks, is proactive in the management

• f networks, security and software. With the introduction of fibre in October 2017 there

are now many more options available. Through this R.F.P. process it has come to light that some updates both hardware and software, particularly in the area of servers would offer better protection of the township information and this has been included in the 2019 capital budget in the amount of $35,000. Lakeland Networks has recommended many of the same areas of concern and they have been addressed on a regular basis but given the items in the news about

• ther municipalities we believe they should be addressed in 2019. Similar

recommendations in this area have come from both Near North Business Machines and Northern Nerds. Near North Business has identified 3 main areas of concern that they have estimated at a cost of $ 27,645 plus H.S.T. As a part of the bid they will not take on the contract unless the township gives a written commitment that this work will be completed in

• 2019. This is very difficult given the upcoming election to commit to.

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Computer Services – R.F.P. 2018-16 4 October 16, 2018

Northern Nerds has identified similar areas but would explore further if given the

• contract. No cost estimate was provided.

Staff has performed reference checks for both Northern Nerds and Near North Business Machines. Near North provided two municipal references one larger and one smaller than LOB and provided a good reference. Three references were checked for Northern Nerds and all were very similar and happy with the service. Given the analysis of all of the bids, clarifications where required, reference checks, and the determination of what works best for the township staff recommends accepting the bid of Northern Nerds. Contract terms are very flexible but would involve a service level agreement detailing provision of service, terms, billing and payment, support services, confidentiality, security, integrity, termination indemnification, limitation of liability and warranty and any

• ther details that would be required. Northern Nerds is adequately insured.

FINANCIAL IMPLICATIONS: Based on the average Lakeland Network usage of 350 hours the comparative cost is $33,617.50. Acceptance of this proposal would keep estimated future costs in line with what the Township of Lake of Bays has been experiencing in the past few years if the hours required are close to the 350 annually. ALTERNATIVES: Not applicable, for information only. LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: This report represents the following strategic priorities:

• Engage and communicate openly with the community;
• Develop a sustainable local economy that supports our Vision;
• Ensure sound, innovative, transparent financial planning;
• Work in collaborative partnerships;

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Prepared by, Reviewed by, Tom Gefucia Laura Blakey Treasurer Tax Collector Michelle Percival Chief Administrative Officer REFERENCES: R.F.P. 2018-16 COMPUTER SERVICES SUPPORT LAKELAND ENERGY INVOICES FROM 2011 TO 2018

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AGENDA ITEM # 6.(a)

Judy Vanclieaf, Lake of Bays Antique and Classic Boat and Car Show Commi... Page 181 of 181