DESIGN OF MULTI-MODAL TRANSPORTATION IMPROVEMENT PROJECTS RFQ - - PowerPoint PPT Presentation

County of Fairfax, Virginia

Department of Transportation

Fairfax County Dept. of Transportation REQUEST FOR QUALIFICATIONS (RFQ) For

DESIGN OF MULTI-MODAL TRANSPORTATION IMPROVEMENT PROJECTS

RFQ Information Meeting

October 16, 2019, 10:30 AM

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Agenda

✓Welcome/Introductions ✓Overview of RFQ and requirements of the Statement of Qualifications (SOQ) ✓Engineering Proposal Document (EPD) ✓Written Questions/Responses ✓Q&A ✓Closing

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Review of RFQ

❑ Basic Ordering Agreement (BOA) Contract (On- Call Contracts) ❑ BOA is essentially an Indefinite Delivery/Indefinite Quantity (ID/IQ) Contract. Also referred to as On-Call or Job Order Contract (JOC).

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Background

Current BOA (On-Call) contracts:

✓ Nine Firms/Teams ✓ Approx. 214 Task Orders Issued to date ✓ Approx. $41.5 Million (including amendments) ✓ Avg. approx. $1 Million per firm/team per year ✓ Avg. Task Order value approx. $194,000

All data is approximate through 10/15/19. Values shown are not necessarily the amounts actually paid.

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2.1 - Procurement Overview

❑ FCDOT will award up to ten (10) On-call Task Order Contracts:

➢ Number of teams to be shortlisted and selected is still in question and will be based upon estimated Transportation Design Program Needs and Funding levels. ➢ If FCDOT estimates that ten (10) contracts will be needed, then up to 15 teams will be shortlisted.

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2.1 - Procurement Overview

❑ Contract Terms: Project and Yearly $ Limits

✓ $2.5M CAP per Project/Offeror Team Including multiple task orders that may be executed under the same project, all costs for sub-consultants, and any and all amendments or change orders. ✓ Cutoff will likely be around $2M per project to allow for all supplements, Amendments, Change Orders, etc.

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2.1 - Procurement Overview

❑ Contract Terms: Project and Yearly $ Limits

✓ FCDOT, at its own discretion, may decide to split services required for a particular project between multiple firms/teams due to conflict of interest and/or to stay within contractual cap limits. Example: Using one firm/team to perform environmental studies and permitting (preparation of a Categorical Exclusion (CE) or Environmental Assessment (EA)) while another firm/team performs design services.

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2.1 - Procurement Overview

✓ $6.0 M CAP per calendar year/BOA ✓ BOA Term

➢ 1 Year, w/up to 4 optional renewal years (total of 5 years) ➢ Renewal Terms: ✓ Optional – at County’s discretion ✓ Escalation Is Allowed for Renewal Years

• No Escalation allowed in 1st Year
• VDOT Published Rate - Cap = 3%
• Fixed Billable Rates Computation Example

(Section 5.1)

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2.1 - Procurement Overview

❑ FCDOT will distribute work and assignments based on the following factors:

• 1. Specialized services required by a particular project

and qualifications of the firm/team to perform said services;

• 2. Previous experience with similar projects including

previous work in the same area of the County;

• 3. Number of previous task orders authorized/assigned

(workload);

• 4. Dollar Amount of previous assignments.

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2.2 - Scope of Work

❑ Separated into two (2) main categories: ✓ Primary Services ✓ Secondary Services

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2.2 - Scope of Work

❑ Primary Services

❖ All types of Roadway Improvements; widening, realignment, and/or new alignment ❖ Intersection Improvements including turn lane additions and modifications, Roundabouts; ❖ Traffic Signal design (new signals and modifications to existing signals); ❖ Intersection Pedestrian Access Improvements;

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2.2 - Scope of Work

❑ Primary Services (cont.)

❖ On-road and off-road Bicycle Facility Improvements; ❖ Shared-Use-Path, Trail, and Sidewalk/Asphalt Walkway design; ❖ Bus Stop Safety and Accessibility Improvements including bus shelters; ❖ SWM Water Quality/Water Quantity; ❖ Hydraulic and Hydrologic Analysis;

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2.2 - Scope of Work

❑ Primary Services (cont.)

❖ Floodplain and Scour analysis; ❖ Structural design (particularly retaining wall and pedestrian bridge design); ❖ Pavement Marking and Signage; ❖ Traffic Management Plans, Maintenance of Traffic, and Sequence of Construction;

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2.2 - Scope of Work

❑ Primary Services (cont.)

❖ Preliminary Engineering in support of NEPA document preparation; ❖ Environmental Documentation (EIR/LERP/SERP) preparation, analysis, and review; ❖ Environmental Permitting including wetland and Waters

• f the US (WOUS) delineation;

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2.2 - Scope of Work

❑ Primary Services (cont.)

❖ Traffic Engineering Services in support of design (weave analysis, intersection analysis, VISSIM, and Synchro modeling, data collection, etc.); ❖ VMS/ITS Design; ❖ Geotechnical investigations and analysis; ❖ Design Survey and plat preparation;

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2.2 - Scope of Work

❑ Secondary Services

❖ Conceptual Plan development/feasibility analyses/constructability reviews, and Cost Estimates; ❖ Interchange Justification Report (IJR) or Interchange Modification Report (IMR) preparation; ❖ Utility Design including Sanitary Sewer and Water Mains; ❖ Roadway and/or Pedestrian Lighting Design;

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2.2 - Scope of Work

❑ Secondary Services (cont.)

❖ Landscape Design; ❖ Value Engineering (VE) Study support and/or facilitation; ❖ Prepare or assist in preparation of RFQ’s and RFP’s for Design-Build projects; ❖ Technical Specifications and Special Provisions preparation and review.

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2.5 - Procurement Schedule

• 1. Advertise RFQ – October 9, 2019
• 2. RFQ Information Meeting – October 16, 2019
• 3. Deadline to Submit Questions – October 25, 2019
• 4. FCDOT Responds to Questions – November 1, 2019
• 5. SOQ Submission Date – November 8, 2019
• 6. SAC Evaluation Deadline – December 6, 2019
• 7. Shortlisted Firms Notified – December 13, 2019
• 8. Interview of Shortlisted Firms – January 13-17, 2020
• 9. Final Selection by SAC – January 24, 2020

10.Notification to Selected Firms – January 28, 2020 11.RFP Information Meeting – February 3, 2020 12.RFP’s Submission Date – February 21, 2020

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2.5 - Procurement Schedule

13.Contract Award – March 30, 2020 14.Notice to Proceed – April 1, 2020

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• 3. - RFQ Requirements

❑ 3.1 - General Format

❖ Eight (8) copies – ➢ one marked “Original” with Original Signatures on all documents and CD including pdf of “Original” ➢ Seven (7) abbreviated copies- excludes most appendices, Forms, etc. ➢ Securely bound- Three ring binders NOT permissible ❖ 8-1/2” x 11” white paper ❖ Organization Chart - 11”x17” but must be folded to 8-1/2” x 11”

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• 3. - RFQ Requirements

❑ 3.1 - General Format

❖ Typed on one (1) side only, Times New Roman, 12 point font ❖ (Times New Roman, 10 point font may be used for Key Personnel Resume forms)

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• 3. - RFQ Requirements

❑ 3.1 - General Format

❖ “Original” SOQ ➢ Letter of Submittal ➢ SOQ Checklist ➢ List of Subconsultants ➢ SF 330 Parts I & II ➢ Certifications – Debarment Primary and Lower Tier ➢ Firm Data Sheet ➢ Ethics in Public Contracting Form ➢ SCC & DPOR Registration ➢ VDOT Form C-48

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• 3. - RFQ Requirements

❑ 3. 1 - General Format

❖ Original SOQ (cont.) ➢ VDOT Forms C-49, C-111, C-112 will be required for federally funded projects prior to issuing Notice to Proceed on a Task Order. They are NOT required to be submitted with the SOQ. ❖ Abbreviated SOQs (7 copies) ➢ Letter of Submittal ➢ SF 330 Parts I & II

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• 3. - RFQ Requirements

❑ Contents of SOQ

❖ 3.2 - Letter of Submittal ➢ Original signature, in ink, on “Original” copy ➢ On Primary Firm’s letter head ➢ Signature of authorized representative of Primary Firm ➢ POC/Principal Officer’s contact information (name, address, phone#)

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❖ GSA Form SF 330 Parts I & II

➢ Part 1.A – GSA FORM SF 330 Parts I, & II- Prime ➢ Part 1.B – GSA FORM SF 300 Part II- All Subs ➢ Part 1.C – Team & Roles/Responsibilities ➢ Part 1.D – Organization Chart - 1” x 17” (folded to 8.5” x 11”) ➢ Part 1.E – Resumes – Key Personnel Only! (2 pages max) ➢ Part 1.F – Example Projects – Max. 10, max. 2 pages each including graphics, single sided, single spaced, 2-point font. (text for graphics may be 10 point)

• 3. - RFQ Requirements

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❖ GSA Form SF 330 Parts I & II (cont.)

➢ Part 1.G – Only Key Personnel - Role in Example Projects ➢ Part 1.H – Additional Information; Max. 10 pages; single sided, single spaced, 12 point font. Graphics may be included but count toward page count total. Text for graphics may be 10 point font.

❖ Part II

➢ DBE and/or SWaM Certification ➢ Provide one copy/each for all DBE firms in team.

• 3. - RFQ Requirements

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3.4.1 - Firm Data Sheet – Prime 3.4.2 - Debarment Form(s) – Primary and Lower Tier ➢ “Original” Copy – w/original signature

• 3. - RFQ Requirements

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❑ SOQ Score – (Range: 1-10) x Weighted Factor (%)

• 1. Technical Ability/Experience of Key Personnel – 25%

✓ Primary Services – primary focus ✓ Secondary Services

• 2. Ability/Experience of Project Manager- 25 %
• 3. Ability/Experience of Offeror’s Firm/Team – 20%
• 4. Past Performance (BOA’s and other contracts) – 25%
• 5. Ability/Experience of QA/QC Personnel – 5%

4.0 – Selection Criteria

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✓ Will Shortlist up to 15 Firms/Teams for Interview ✓ Will Select up to 10 Firms/Teams

• 4. – Selection Criteria

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5.1 - Contract Term Renewals and Escalation Rate 5.2.2 - Authorization to Transact Business in VA / Licensing – include DPOR Licenses in “Original” 5.2.4 – Nonvisual Access – ADA requirements for all documentation, presentations, etc. 5.2.10 – Internal Control Systems – must meet FAR regulations

5.0 - Contract Terms and Conditions

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5.2.11 – Living Wage 5.2.15(c) – Drug Free Workplace 5.2.16 – Prohibited Terms and Conditions 5.3 – Protest of Award or Decision to Award 5.4 – Contractual Disputes

5.0 - Contract Terms and Conditions

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❑ DBE/SWaM Requirements will apply to Federally funded projects ONLY! ❑ No Goal at this time (Race Neutral), but 10% is recommended; ❑ VDOT Form C-48 Required with “Original” SOQ; ❑ VDOT Forms: C-49, C-111 and C-112 will be required for Federally funded projects; ❑ VDOT Form C-63 – required for federally funded projects and must be filed with FCDOT on a Quarterly basis. FCDOT assembles data and reports semi-annually to VDOT.

6.0 DBE Requirements

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7.1 - Requirement to Keep Team Intact 7.2 - Conflict of Interest 7.3 - Ethics in Public Contracting Act 7.4 - Virginia Freedom of Information Act (VFOIA) ✓ Proprietary Information ✓ Request for Protection 7.5 - Engineering Proposal Document (EPD)

7.0 Miscellaneous

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Engineering Proposal Document (EPD)

➢ Generalized Scope of Work ➢ Terms and Conditions ➢ Insurance Requirements ➢ Contract/Fee Computation Procedures ➢ Latest FCDOT EPD will be provided upon request

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Questions Concerning RFQ

➢ Point of Contact:

• W. Todd Minnix, PE

Chief, Transportation Design Division Fairfax County Dept. of Transportation 4050 Legato Road, Suite 400 Fairfax, VA 22033 Wesley.Minnix@fairfaxcounty.gov

Offeror’s are reminded that they should direct all correspondence and inquiries directly through the POC. Offeror’s shall assume all risks for any information regarding this RFQ that is obtained from any source

• utside of the POC. FCDOT neither warrants nor guarantees any

information obtained from other sources to be true and accurate.

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Questions Concerning RFQ

➢ Following today’s meeting , all questions must be submitted, in writing (email is allowed), to the attention of the POC. Deadline for written questions:

• 4:00 PM, Friday, October 25, 2019

➢ Responses to Questions will be posted on website under “News” by COB November 1, 2019. https://www.fairfaxcounty.gov/transportation/

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Questions?

SOQ Submittal Deadline November 8, 2019 4 PM, Local Time FCDOT - 4th Floor Reception

Good Luck!