Design-Build Trifecta A joint presentation of DBIA WESTERN PACIFIC - - PowerPoint PPT Presentation

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Design-Build Trifecta A joint presentation of DBIA WESTERN PACIFIC - - PowerPoint PPT Presentation

Design-Build Trifecta A joint presentation of DBIA WESTERN PACIFIC REGION and AIA LOS ANGELES September 16, 2014 Design-Build Trifecta SPEAKERS: MODERATOR: Brandye K. DLena , Andrea Cohen Robert J, Hartung , David Callis , Executive


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Design-Build Trifecta

A joint presentation of

DBIA—WESTERN PACIFIC REGION

and

AIA LOS ANGELES

September 16, 2014

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Brandye K. D’Lena, Executive Director

  • f Facilities Planning

Purchasing, SOCCCD

MODERATOR:

Design-Build Trifecta

Robert J, Hartung, Hon AIA, DBIA President, Alternative Delivery Solutions LLC Andrea Cohen Gehring, FAIA Principal, DLR Group David Callis, Vice President and Division Manager, Swinerton Builders

SPEAKERS:

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Addressing the

3 GREATEST CHALLENGES

  • f the

Design-Build Project Delivery

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  • 1. HIGH COST OF COMPETING

FOR A PROJECT

How to Cut Procurement Costs

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  • 2. OWNER LOSES CONTROL OF

THE DESIGN

Keeping the Owner Involved

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  • 3. PROTECTING ONE’S INTEREST
  • VS. WHAT IS BEST FOR PROJECT

Meaningful Team Collaboration

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CASE STUDY

IRVINE VALLEY COLLEGE A-400 Building Replacement

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High Cost of Competing for a Project

  • HISTORICALLY, very expensive to compete

–High cost for A/E to produce drawings, sometimes with color renderings and animated 3-D models –Costs for GCs somewhat more than as D-B-B low bid procurement –Stipends help, but . . .

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High Cost of Competing for a Project

  • ACTUALLY, very little cost competing for this

project

– Inexpensive RFQ process to short-list to three finalists – Only three site plans conveying three different concepts required/allowed in response to RFP – GC had to agree that the conceptual designs could be designed and constructed within the District’s advertised budget

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» Project Planning

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PROBLEM #1

Typical High Cost of Procurement

Solution:

Low Cost IVC A400 Project Procurement

  • RFQ Process –

8/2012 through 9/2012 – Issue RFQ package to industry – Receive and score 18 SOQs, short-list to six highest ranked – Interview to choose top three finalists

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Low Cost IVC A400 Project Procurement

  • RFP Process – 10/2012

through 12/2012 – Issue RFP package to three finalists – Receive written proposals – Conduct interviews – charettes – Board of Trustees’ approval – January 2013 – NTP for design

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Best Value Procurement Scoring

  • RFQ

– 50% - DIR questionnaire (GC/arch/SEOR) – 50% - Past performance (GC/arch personnel, project history)

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Best Value Procurement Scoring

  • RFP

– Price (scoring of price on next slide) – Technical expertise and design solution – Life cycle costs – Skilled labor force availability – Safety record – Management plan (including applying IPD and LEAN principles, and voluntary shared savings plan) – Interviews/charettes

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RFP—Scoring of Price

Total advertised budget (MAP): $8,850,000

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RFP—Scoring of Price

  • Scored Elements of Price (Fixed

Lump Sum Amounts) – Design and preconstruction services (A/E/GC/key subs) – Construction services (also called GCs – strictly defined) – Fee (profit and overhead including bonds and insurance)

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RFP—Scoring of Price

  • Hard Costs (MAP minus Fixed Price

Elements) – Target price upon which to design the project – Contains only the hard costs of construction (CSI Div 2–48) – “Open book” sub buyout during and after design completion eventually converted to “lump sum” amount

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PROBLEM #2

Owner Loses Control of the Design

Solution:

  • Owner involved in design

from procurement (program level only), through DSA approval

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Team Collaboration Began During Procurement

  • The charette session demonstrated how well the

teams would coordinate and get along with each

  • ther and District
  • And demonstrated proposer’s ability to follow

District instructions and be productive in the process

  • This “set the table” for collaboration after award

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Stakeholder Involvement

  • District stakeholders involved in design through

regularly scheduled sessions (more in the beginning, less as design evolved) – Stakeholders level of involvement managed well by the District

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PROBLEM #3

Protecting One’s Interest vs. What is Best for the Project

Solution:

Focus on what’s best for the project

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Collaboration Maintained During Design

  • An open sharing of budget limitations provided

a greater understanding by all (District stakeholders, contractor, architect, others) of the balance required between fixed budget vs. creative, iterative design.

  • The financial arrangement made it easier for the

entire team to focus on designing to a fixed budget (vs. focusing on individual interests)

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Collaboration Maintained During Design

  • There was appropriate give and take by the

District stakeholders to help the design-builder achieve the best design for the fixed budget

  • Hard costs of 2% was set aside as a cost savings

incentive pool in the contract for design-builder and key subs to share

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History of this Project Delivery Method

  • SDCCD, Dave Umstot Model

with Innovations – Included best practices of design-build procurement – included most IPD Principles – Reduced cost to compete – Encouraged collaboration – Included fee incentive program – Included elements of LEAN construction

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Conforms to California Code

  • California Education Code 81700, et seq.

(design-build for all California community colleges)

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Owner’s Perspective

  • Stakeholder Management

– Engage the evaluation team early – Mutual respect for expertise – Clearly define roles and responsibilities – Manage expectations – Recognize when there is a need for course correction

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Charette—The Short-List Interview

  • Charette rules of conduct
  • Charette required

elaborate on one of three presented design schemes

  • No prepared material but

tools for interactive charette

  • No leave behinds

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Evaluation Criteria

  • Project management plan
  • Quality assurance measures
  • Understanding project requirements

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» RFQ/Interview Process

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How We Came to Understand the Process

  • Read the RFQ
  • Meet with DLR Group
  • Assembled the remainder of our team
  • Tentatively agreed to move forward pending RFP

requirements

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  • Ensure partnering atmosphere
  • Confirm scope and program
  • Develop detailed design schedule with

major milestones

  • Early enhancement/alternates confirmed
  • Early submission or multiple submission

(DSA)

  • Engage entire team (including all

stakeholders)

  • Involve subcontractors early for constant

budget updating

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Design-Build Team Work Plan

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Design-Build Team Work Plan continued

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  • Ongoing constructability review process
  • Coordination and buy-in from all team

members

  • Incorporation of BIM
  • Strategize early procurement
  • Management of approval time
  • Ensure creative design concept from

architect

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» Pre Proposal Meeting/Charette

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After Selection

  • How we moved from trial charette into actual

charette, thus running with the design of the project almost immediately.

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» Challenges & Solutions

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Challenges & Solutions

After award, how did we keep the same synergy and collaboration that was demonstrated at the charette session prior to award?

  • Kept the same team leaders who were involved in the procurement

charette, 100% involved through the critical conceptual and schematic design phases when stakeholder input is most critical.

  • Those persons understood the concept and led others in their
  • rganizations to follow in the same manner. The team leaders

remain engaged periodically as needed.

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Visioning Meeting

Notes from Irvine Valley College Bldg A400 Visioning Meeting

How do we measure success?

  • South Orange County Community College District

– Meet or under budget – On-time delivery – High quality – DB team is successful – Anyone involved will want to share project results/successes at conferences & with industry; – Build trust at every opportunity (keep commitments, open communication, no hidden agendas, tell the truth even if it is bad news, never lie about anything)

  • Swinerton

– Achieve or exceed schedule objectives – Achieve “design excellence” within project budget – High Quality – Owner happy at end of day

  • DLR Group

– High quality, on-time delivery – Minimize changes as design progresses (need enough time to coordinate all parts of the design, need right people at the right meetings) 44 DBIA + AIA | LA

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Where Are We Today?

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What’s Next for SOCCCD?

  • Saddleback

College Site Improvements

  • Saddleback

College Stadium

  • ATEP/Irvine

Valley College, 1st Building

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Questions?