Department of State Records for Genealogical Research Da David P - - PowerPoint PPT Presentation

SLIDE 1

for Genealogical Research Department of State Records

documents including information on passports, visas, birth, marriage and death reports, and State personnel records. David Pfeiffer will discuss Department of State

Da David P Pfeiffer r

www.archives.gov/calendar/genealogy-fair

SLIDE 2

David Pfeiffer

Archivist National Archives College Park, MD David Pfeiffer is currently an archivist with the Textual Records Reference Section at the National Archives at College Park. He is a specialist in transportation and diplomatic records. He has worked for us since 1977 in various offices including the Records Declassification Division, Printed Archives Branch, Navy and Old Army Branch, and Suitland Reference Branch. He has published articles, given presentations, and provided reference service

• n diplomatic records for 35 years. He received his B.A. from

Ithaca College in 1975 and his M.A. from George Mason University in 1982.

www.archives.gov/calendar/genealogy-fair

SLIDE 3

General Records of the Department of State (Record Group 59)

    

Name Cards Passport Applications Visas Birth, Marriage and Death Reports Department Personnel Files

SLIDE 4

Name Card Index to the Central Files, 1910-73

 For each segment of the Numerical and Minor Files,

1906-10, Central Decimal File, 1910-63, and the Subject Numeric File, 1963-73, the Name Cards index communications from, to, or about persons or

• rganizations.

 The Name Cards are available for research for the

period 1910-59. The cards for 1960-73 are classified and are available for limited searches from cleared staff.

SLIDE 5

l<.3 K 36/oric

Kennan, Georee }' .

'lo -

~pointoent

as Foreic;n Service Officer

shd

Eiostein,Profeasor Albert Nov.25,1930 811 .111 Diolomatic/

2830

Diplomatic visa. Helll'Ilingway, Ernest

• Oct. 30, 1937

852.00/6956 .American visitor to Loyalist Spain.

p ge

SLIDE 6

Passport Applications, 1795-1925

 The Department has issued passports to U.S. citizens

traveling abroad since 1789.

 U.S. citizens not required to have a passport until 1941,

except for 1861-62 and 1918-21.

 Passport applications may provide information about

marital status, date and place of birth, naturalization,

• ccupation, and other family members included on

the passport.

SLIDE 7

Passport Applications Microfilm

 M1371: Registers and Indexes for Passport

Applications, 1810-1906. 13 rolls.

 M1848: Index to Passport Applications, 1850-52, 1860­

80, 1906-23. 61 rolls.

 

M1372: Passport Applications, 1795-1905. 694 rolls. M1490: Passport Applications, 1906-25. 2,740 rolls.

SLIDE 8

Other sources for Passport Applications

 Digital copies of the microfilm is available on

ancestry.com and fold3.com. These websites are subscription-base, but are free at any NARA research facility.

 Passports applications after 1925 are still at the

Department of State. Ordering instructions are available at www.travel.state.gov/passports

SLIDE 9

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SLIDE 10

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SLIDE 11

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SLIDE 12

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SLIDE 13

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SLIDE 14

Passport Photographs

SLIDE 15 ·~mr-•.,.•

SLIDE 16

SLIDE 17

Emergency Passport Applications, 1906-25

 Arranged by country, then under passport number.  This series is available on ancestry.com. NARA has an

index on microfilm, M1371, that covers the period up to 1918.

 The index to emergency passports for Jewish names

• nly are available at Jewish Genealogical Society at

www.jewishgen.org

SLIDE 18

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SLIDE 19

Other Passport & Immigration Records of Note

 Special Passport Applications (Military, Civilian Federal

Employees and Dependents), 1914-25 (Ancestry)

 Special Diplomatic Passport Applications, 1916-25

(Ancestry)

 Insular Passport Applications for Residents of Puerto Rico

and the Philippines, 1913-25 (Ancestry)

 Passport Applications Filed at U.S. Territories and

Possessions, 1907-25 (Ancestry)

 Division of Passport Control: Passport Correspondence

(Cutter Files), 1910-25 (Name Card Index)

SLIDE 20

Visa Division Files

 Visas have been required of all aliens since 1917. They

are obtained from U.S. officials abroad. Consuls were directed to refuse visas to aliens who threatened public safety or inadmissible under the quota system.

 Visa Case (Name) Files, 1914-April 1940. Arranged by

chronological segment, then alphabetically by name. Consists of correspondence of the Department with visa applicants, their relatives or attorneys, and others. Decimal 811.111 (name).

SLIDE 21

Albert Einstein’s temporary visa application granted, October 24, 1932

SLIDE 22

Permission for Albert Einstein to debark from the quarantine of the steamer “Westernland,” October 1933

SLIDE 23

Other Visa Division Records

 General Visa Correspondence Files, 1914-59. Arranged

by decimal, and then by subject. CDF Decimal #811.111 (subject). Correspondence of the Visa Division dealing with regulations, quotas, crew visas, student visas, ID cards, and diplomatic visas. Indexed by Name Cards.

 Also of note is the Visa Division: Correspondence

Regarding Immigration, 1910-45. CDF Decimal #150­

• 151. Mostly correspondence and case files. Indexed by

Name Cards.

SLIDE 24

Issuance of gratis (diplomatic) visa to Albert Einstein, November 1931, for purpose of delivering lectures in California

SLIDE 25

Passport Division: Decimal Files, 1910-49

 

Birth Reports, decimal 131 Marriage Reports, decimal 133

 These and other decimals in the file are available on

Ancestry and are indexed by CDF Name Cards.

 Births and marriages were reported to the local U.S.

diplomatic or consular officials and the form was sent to the Department. Later reports are still at the Department of State.

SLIDE 26

Child Born Abroad of an American Father

SLIDE 27

Marriage Certificate

SLIDE 28

Death Reports

 Death Reports, 1789-1906. Filed among the Consular

Despatches (on microfilm). Indexed by the Registers of Consular Despatches for the period 1828-1906.

 Death Reports, 1906-10. Filed in the Numerical File and

covered by the card index. On Microfilm.

 Death Reports, 1910-62. In the Central Decimal File, 1910­

63, arranged by time period 1910-49, then by file number (3**.113), or 1950-62, then by file number (2**.113). The reports are indexed by the Name Cards. (Ancestry)

SLIDE 29

More Death Reports

 Death Reports, 1963-74. Separate series from the Subject-

Numeric File. Filed by year, then alphabetically by name. (Ancestry)

 Record of Death Notices of U.S. Citizens Abroad, 1835-55.

1 volume. Arranged chronologically.

 Notices of Deaths of U.S. Citizens Abroad, 1857-1922. 34

• volumes. Arranged chronologically. Copies of form

notices sent to newspapers reporting deaths of U.S. citizens in foreign countries.

SLIDE 30

Michael Rockefeller, son of Nelson Rockefeller, DoD 11/19/1961

SLIDE 31

Judy Garland De Vinko, DoD 6/21/1969

SLIDE 32

Ellen Naomi Cohen (Mama Cass Elliot), DoD 7/29/1974

SLIDE 33

RG 59 State Personnel Records

 Applications and Recommendations  Central Decimal File decimal #123  Lists of Consular and Diplomatic Officers by Post  Oaths of Office  Service Record Cards, 1890-1939

SLIDE 34

Letters of Applications and Recommendations for Public Office

 Applications and Recommendations for Public Office,

1797-1901. Arranged in chronological periods by Presidential administration, and then alphabetically by name of applicant.

 The files contain applications and letters of

recommendation for government positions, including diplomatic and consular service.

 George Washington Administration – at LC,

Manuscript Division

 John Adams Administration to Grant Administration

is on microfilm. Hayes to McKinley is in paper format.

SLIDE 35

Apps & Recs file for Nathaniel Hawthorne, for the position of Surveyor of the Port of Salem, Nov 1845

SLIDE 36

Central Decimal File, Decimal #123

 Decimal #123 in the Central

Decimal Files, 1910-63.

 Arranged alphabetically by

name.

 Consists of personnel

correspondence of Foreign Service Officers including travel, job assignments and salary, and sometimes reports and memoranda prepared by the officer.

 Indexed by the Name Cards.

SLIDE 37

George F. Kennan: Accepts appointment as foreign service

• fficer, September 11,

1926

SLIDE 38

Assignments: Vice Consul and Language Officer

SLIDE 39

Lists of U.S. Foreign Service Officers by Post, 1789-1939

 List of U.S. Diplomatic Officers, 1789-1909. Available

• n microfilm, M586. Arranged by country.

 List of U.S. Consular Officers, 1789-1939. Available on

microfilm, M587. Arranged by post.

SLIDE 40

Lists of U.S. Consular Officers by Post, 1789-1939

SLIDE 41

Other Significant State Personnel Records

 Office of the Chief Clerk, Applications and

Recommendations for Appointment to the Consular and Diplomatic Services, 1901-1924.

 Service Record Cards, 1890-1939  Card Record of Appointments Made from 1776-1968.  State Department Biographic Register, published by

Department dating 1860-1974. Available online up to 1950 at: https://archive.org/details/biographicregis02agengoog

SLIDE 42

Oaths of Office

 Oaths of Office of Miscellaneous Federal Appointees,

1799-1976 (27 ft.) Arranged alphabetically by name for the period 1799-1860.

 After 1860, arranged by year, then alphabetically by

name.

 Includes files for Presidential appointees not including

State personnel up to 1932, and both State and other federal agencies after 1932.

SLIDE 43

George F. Kennan: Oaths as Foreign Service Officer and Vice Consul of Career

SLIDE 44

Records of the Foreign Service Posts of the Department of State RG 84

 1789-1912: Arranged by type of records.  1912-48: Arranged by Foreign Service Post decimal filing

scheme.

 1949-63: Arranged by a revised decimal filing scheme.  1963-78: Arranged by the Department of State subject alpha­

numeric filing scheme. (Records screening may be required).

SLIDE 45

Post File Important Decimals

Vital Records

 Passport Applications: Before 1912, Bound volumes. Includes

separate volumes consisting of copies of passport applications for passports issued at those posts.

 Passport Applications: 1912-48, decimal #130  Birth Reports: 1912-48, decimal #131  Marriage Reports: 1912-48, decimal #133  Personal Rights (Ill Treatment): 1912-48, decimal #320  Death Reports: 1912-48, decimal #330  Visa Applications: 1912-48, decimal #811.11  “Miscellaneous Correspondence”, Pre-1912

SLIDE 46

Visa Correspondence, decimal #811.11, Prague Consulate General, Czechoslovakia, General Records, 1938

SLIDE 47

Post File Important Decimals cont.

Personnel

 

American Attaché's : 1912-48, #121 FSO personnel: 1912-48, decimal #123

 American Messengers: 1912-48, #124.3 & 125.3  

After 1948, Vital Records are in Class 2. After 1948, All Personnel Records are in #123.

SLIDE 48

Records of Note in RG 84

 

Jerusalem, Palestine Consular Posts, 1856-1940 Jaffa, Palestine Consular Posts, 1872-1917

 

Haifa, Palestine Consular Posts, 1872-1917 Palestine posts are indexed by www.jewishgen.org

 

Shanghai, China Consular Posts, 1856-1947 China Diplomatic Posts, 1843-1945

 SEE ALSO: RG 59 Consular Despatches on Microfilm.

SLIDE 49

Interesting Decimals of Note

 CDF 1930-39: Decimal 852.2221, Members of the Abraham Lincoln

Brigade.

 CDF 1938-49: Decimal 840.48, Refugee files on microfilm, M1284.  CDF 1930-44: Decimal 740.0011 EW 1939. Records relating to WWII on

microfilm, M982. American internees, POW’s and individual claims against foreign governments.

 CDF 1940-44: Confidential Files, Class 7 and 8. Includes internment

records and subversive activities files. Other time segments are interfiled.

 CDF 1940-44: Decimal 862.20200. Possible subversive activities files for

German nationals.

SLIDE 50

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