DDC Procurement Opportunities April 11, 2019 Nicholas Mendoza - - PowerPoint PPT Presentation

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DDC Procurement Opportunities

April 11, 2019

Nicholas Mendoza Agency Chief Contracting Officer

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How To Find DDC Procurement Opportunities

How to find a Project to Bid on:

• DDC Website
• https://www1.nyc.gov/site/ddc/contracts/work-with-ddc.page
• NYC City Record
• https://a856-cityrecord.nyc.gov/
• NYS Contract Reporter
• https://www.nyscr.ny.gov/

How to find DDC Procurement Opportunities

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DDC Bid Documents

Bid Documents include several important items that vendors should familiarize themselves with:

• Bid Submission Requirements
• Experience Requirements
• Bid Schedule
• Bid Security Requirements
• Schedule A
• Schedule B
• Contract

DDC Bid Documents

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PASSPort

All organizations intending to do business with the City of New York should complete an online disclosure process to be considered for a

• contract. This disclosure process was formerly completed using Vendor

Information Exchange System (VENDEX) paper-based forms. In anticipation of awards, bidders should create online accounts in the new Procurement and Sourcing Solutions Portal (PASSPort) and file all disclosure information. Paper submissions, including certifications of no changes to existing VENDEX packages will not be accepted in lieu

• f complete online filings.

Helpful Reminders

Procurement and Sourcing Solutions Portal (Formally VENDEX)

For more information about PASSPort, please visit nyc.gov/passport.

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PASSPort Filings

Vendors are required to disclose several important items in PASSPort

• Current Business Information
• Business Relationships
• Vendor Integrity History
• Vendor Financial History
• Investigation History
• Employment of City Affiliated Individuals
• NYC Contracting History

PASSPort Filings

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PASSPort

Vendors are required to upload documentation

• Construction Employment Reports
• Equal Employment Opportunity Documents
• Certificate of Incorporation
• Additional Documents for any disclosures

PASSPort Filings

Mayor’s Office of Contracts Services (MOCS)

• Trainings
• Webinars
• In Person
• Manuals
• Helpdesk

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Pre-Award Process

DDC validates Bid Submissions

• Request revised or additional items from vendors

PASSPort Filings

Initiates Responsibility Determination

• Dept of Investigation Check
• Dept of Labor Service Approval
• Dept of Finance Check
• Vendor Integrity Searches
• ECB Violations - Lexis Nexis - Business Integrity Commission
• OSAH Violations - NYC, NYS, & Fed Tax Warrants
• Google - PASSPort

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Responsibility Checks

Responsibility Checks

ECB Violations (OATH) https://data.cityofnewyork.us/City-Government/OATH-Hearings-Division-Case-Status/jz4z-kudi/data ECB Ticket Finder http://a820-ecbticketfinder.nyc.gov/searchHome.action LexisNexis www.accurint.com BIC (Business Integrity Commission) http://home2.nyc.gov/html/bic/html/approved-denied_companies/denial.shtml OSHA www.osha.gov/pls/imis/establishment.html NYS DOS Tax Warrant www.dos.ny.gov/corps/tax_warrant_search.html SAM https://www.sam.gov/portal/SAM/#1

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Responsibility Checks

Responsibility Checks

POGO www.contractormisconduct.org NYC SCA https://dobusiness.nycsca.org/Supplier/SearchDSISupplier.aspx?type=base&linkType=Contract NYS DOL https://dbr.labor.state.ny.us/EDList/searchPage.do Google www.google.com/advanced_search NY Daily News, NY Post, NY Times, Crains NY NYS Incorporation https://appext20.dos.ny.gov/corp_public/CORPSEARCH.ENTITY_SEARCH_ENTRY Federal Tax links https://appext20.dos.ny.gov/pls/ucc_public/web_search.main_frame https://acrisweb.csc.nycnet/DS/DocumentSearch/PartyName

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Award Process

Execution

• An authorized signatory has to come to DDC to sign the contract

book Bonds

• Currently Required for all contracts with Funding or over $1m

Insurance

• Required on all contracts, detailed in the Schedule A

Registration

• The Comptroller has 30 days to review all registration packages
• Once Registered, the Agency can issue the Notice to Proceed (NTP)

Award Process

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Contractor Resources

Contractor Resources

PASSPort https://www1.nyc.gov/site/mocs/systems/about-go-to-passport.page NYC Dept of Small Business Services https://www1.nyc.gov/site/sbs/index.page NYC Office of MWBE https://www1.nyc.gov/nycbusiness/mwbe NYC Building & Construction Professional Resources https://www1.nyc.gov/nyc-resources/categories/housing-development/building-construction- professional-resources/index.page Con Edison https://www.coned.com/en/small-medium-size-businesses/building-project-center/opportunities-for- contractors-to-work-with-conedison MTA http://web.mta.info/sbdp/tier1.htm