Data Collection and Reporting 2017 Annual Tribal Self Governance - - PowerPoint PPT Presentation

Measuring Success: Data Collection and Reporting

2017 Annual Tribal Self Governance Consultation Conference April 25, 2017

Why Collect and Report Data?

Pros and Cons for Tribal Nations ✓ Builds Capacity at the Tribal/Regional Levels

▪ Utilized in Strategic and Program Planning

✓ Too much data collecting and reporting limits the capacity for program implementation ✓ Too little data collection and reporting limits program evaluation modification based on outcomes ✓ Too little data can limit an Agency’s ability to justify program and budgetary increases to congress.

Is Reporting Applicable to Self Governance Tribes?

• Mandatory reporting provisions are not included in Self-

Governance regulations (25 CFR § 1000)

• Self-Governance Tribes are required to report only when it is

mandated by statute or regulations that have not been waived

Ongoing Requests for Reports

Reports Purpose Minimum Data Collection Form Provides information of activities to support the Secretary’s Report to Congress GPRA Report on Agency set Measures Improve program performance and hold federal agencies accountable for results Financial Assistance and Social Services Report (FASSR) Determines the amount of funding needed for welfare assistance and service only caseload Criminal Justice Reporting Maintains criminal justice information reported in Indian County Labor Force Reports Collected information utilized by other agencies for funding distribution formulas

• These on top of the reports required for determining CSC or

paycost needs.

Making Data Worth Your Time: Sustainable Program Implementation

Finding Balance Between Data Collection and Reporting

✓ Utilizing Reporting Requirements to Monitor and Improve Program Planning at the local level.

Our Journey to Data Improvement

Meet the Tiguas

 Ysleta del Sur Pueblo –Located in

Cities of El Paso & Socorro, Texas-- Southwest Region

 1 of 3 Federally Recognized Tribes in

Texas and ONLY Pueblo

 Pueblo Revolt of 1680 forced Tiguas

• ut of modern day Albuquerque Area

 Established in El Paso—Ysleta in

1682

Meet the Tiguas

 Land Base: Approximately 74,000

acres—3,000 in Trust

 Checkerboard reservation spans

three main counties

 Enrollment: 4,033 Members  Federal Recognition in 1987

YDSP Government Structure

6 Strategic Functions 13 Departments 36 Divisions 169 Services & Programs

YDSP Government Structure

Tribal Ops Department Structure

Director of Operations Grants Management / Self Monitoring Budgeting Information Technology Human Resources

Identifying Weaknesses

Year End Report Statistical Reports Service Mapping Self-Monitoring

Grant Driven History

 Reports reflected grant specific

activities

 Funding agencies drove report

content

 Identity Crisis as Tribal

Departments

 Data did not correlate with

quarterly statistical reports

Roadmap to Recovery ~ Service Mapping

Identified Strategic Functions

Grouped Departments Defined Divisions Outlined Services & Programs

Strategic Function PUBLIC SAFETY Department DEPARTMENT OF PUBLIC SAFETY Division Fire Division Tribal Police Division Emergency Mgt Services/Programs

• Fire Prevention

Activities

• Fire Emergency

Response Activities

• Volunteer Fire

Services Activities Services/Programs

• Citation Activity
• Transportation
• Border Security
• Incident

Management

• Patrol Activity
• Community

Policing

• Training

Services/Programs

• Training
• Preparedness
• Response
• Outreach

Strategic Function PUBLIC SAFETY Department DEPARTMENT OF PUBLIC SAFETY Division Fire Division Tribal Police Division Emergency Mgt Services/Programs

• Fire Prevention

Activities

• Fire Emergency

Response Activities

• Volunteer Fire

Services Activities Services/Programs

• Citation Activity
• Transportation
• Border Security
• Incident

Management

• Patrol Activity
• Community

Policing

• Training

Services/Programs

• Training
• Preparedness
• Response
• Outreach

Quarterly Statistical Report

 https://my.ydsp.org/Directors/Shared/QSR/DPS-

TPD_Qtrly_Stats.xlsx

 https://my.ydsp.org/Directors/Shared/QSR/TCR_Qtrly_Stats.xlsx

Full Circle

Full Circle

Where We Are Today

 Hired a Full Time Data Analyst

 Fine Tuning QSRs  Definitions

 Partnering with University of

Texas at El Paso

 Free Brainiac's (Graduate

Students)

 Conducting Inferential Analysis

Where We Want to Be

 Publishing an Annual Service

Profile

 Continue creating customized

databases that consolidate various required reports

 Prove tribal government

effectiveness and efficiency

Recommendations

 Assess data variables on a

government-wide basis

 Ensure data is meaningful  Establish comprehensive

tracking tool

 Customize databases  Invest in data analysts  Partner with local universities  HAVE PATIENCE

Interested in More

 Linda Austin, Director of

Operations

laustin@ydsp-nsn.gov

Tel: (915) 859-7913

Regional Perspective

USET: Who are we?

• 26 member Tribal Nations
• Predominantly Contracted and

Compacted ✓ 9 Self Governance Compacting Tribes ✓ 13 638 Contracting Tribe ✓ 4 Direct Service Tribes

• USET has 638 Contract with the

Indian Health Service

Regional Perspective

• Houses a Tribal Epidemiology Center

✓ Different relationship with data collection and reporting ✓ Experienced Benefits to Collection and Reporting ▪ Clinical Care ▪ Budgetary

• GPRA Education, Training and Monitoring for USET Tribal Nations

✓ Onsite Workflow Reviews and Trainings to Improve data quality ✓ Partnering with Area IHS staff to stress the importance to data collection

Regional Perspective

How does USET utilize data?

• Monitor Clinical Care
• Report Development
• Supports Grant Applications at Tribal and Regional levels
• Provides Baseline Data for Tribal Nations completing overall Community

Assessments

• Provides justifications for our IHS Area Tribal Budget Recommendations

Regional Perspective

Not Always Roses and Sunshine

• Data Collection and Reporting isn’t where it could be for DOI

Programs ✓ No Data Repository to House Data for Submittal and/or Retrieval ✓ Data Collected from multiple Tribal Programs vs. One point of

• rigin on the health side

✓ Not all data measures being asked for reflect the goals, objectives

• r needs of a Tribal Nation

✓ Need for Tribal Nation involvement in DOI Goal and Measure Setting

Long Term Vision for Change

• In collecting data, for the benefit of whom? Does failure to perform result

in no Indian Country appropriations? Are we simply just another grantee in the eyes of the federal government?

• Individual Tribal Nation driven data/measurements that reflect individual

Tribal Nation interests

• Data should be used for internal Tribal Nation planning and measurement

for the purpose of growth and providing better services to our citizens; not solely as a means to justify Indian Country appropriations

Long Term Vision for Change

• Federal indicators and performance measures that evaluate federal

fulfillment of meeting its trust and treaty obligations

• Nation-to-Nation relations based in diplomacy versus grant

mindset/approach (foreign aid investments as an example)

• Dual Track Approach- (1) meeting data demands in the near/short term, (2)

working to change system/process mindset

• The antiquated mindset of federally required/mandated Indian Country

data collection to measure performance run contrary to the intent of Self- Governance and fulfillment of the federal trust obligation

Questions