CPS Budget Hearing #1 April 22, 2020 Budget New FY21 Normal - - PowerPoint PPT Presentation

CPS Budget Hearing #1 April 22, 2020

Budget FY21

• Strategic Plan

New Normal

• COVID19

Mult lti Ye i Year Fin Financia ial C l Considera ratio ions Due to State Biennial Budget - Enrollment growth DOES NOT increase our REVENUES If Revenues decline 4% for next three years AND Expenditures grow

Trend Changes Relationship to Cash

• November 20 - $48M

Now 10 years

 Student Centered Decision Making  Health & Safety  Community Engagement & Influence  Optimized Capabilities  Growth

FY2 FY21 Dra Draft Post COVID1 D19 Textbook Adoption: $4M Vision2020: $5.8M Equity: $3.3M My Tomorrow: $15.9M Student Voice: $200K Device Expansion: $3M Advanced Placement: +3 FTEs -$300K 3Es:+10 Counselors, JROTC: $1.5M $ 34M $ 34M

FY2 FY21 Dra Draft Pos

• st C

t COVI VID19 Psychologist: + 6 FTEs $600K Specialized Classrooms: +4 $500K Information Security: $100K Security Services: $950 K Transportation: Healthy Start times: $1.9M School Social Workers:+14 $1.3M English Language Learning staff : +8 $ 368K $5. $5.7M

FY2 FY21 Dra Draft Pos

• st C

t COVI VID19 Resource Coordinator: +14 (51) $3.3M Parent & Family org expansion+8 Budget Neutral Customer Care Center – Process Improvements, Professional Development, Enrollment Project: $136K Expansion of Communications services: $156K $ 3. $ 3.6M 6M

FY2 FY21 Dra Draft Pos

• st C

t COVI VID19 QI Manager & Training: $ 134K Employee Engagement: 41K Transportation Call center: $195K Human Resource Dept: $307K $677K 77K

Dra Draft FY2 FY21 Post COVID1 D19 Grade level expansions: $ 1.3M Early Childhood Manager: $ 127K Facilities renovations: $10.2M Lighthouse School: $2.8M Preschool (Mozart): $1.5M Facility Expansion & Acquisition*: $2.5M $18. 18.4M

*Growth Plan presentation in early May

“Unsp spent” Cos

• sts

ts Unfulfilled contracts est $7M Canceled Requisitions est $.5M Unfilled positions est $12M 3% COLA Jan 1st – June 30

• 4.5M

Voucher Expansion

• 4.4M

Funding Changes

• $7.0M

City Payment (Pilot agreement)

• 2.5M

Pandemic Expenses Devices Protective Gear Savings will offset unanticipated budget increases and new pandemic expenses

 CARES Act

 Approx. $20M (70% of CY Title I Allocation)  Does not replace Title I allocations ~ $29M  Hasn’t been disbursed, deadline to spend Sept 30  Offset Pandemic expenses and the “new normal”

 State Foundation reductions  Student Wellness Fund reductions

 Districts can use the funds as follows:



Any activity authorized by ESEA, the Individuals with Disabilities Education Act, the Adult Education and Family Literacy Act, the McKinney Vento Homeless Youth Act and the Perkins Act



Providing resources necessary to address the needs of individual schools, including onl nline ne l learni ning ng



Purch chasing e g educa cati tional te technol

• logy

gy for

• r stu

tudents ts, including one-on-one devices and internet connectivity



Providing ment ntal he health se h services a and nd sup supports



Planning and nd implement nting ng sum summer learning and supplemental afterschool programs



Activities to address the need eeds of low-income students, students with disabilities, English learners, racial and ethnic minorities, students experiencing homelessness and foster care youth



Planning and coordinating st studen ent m mea eal serv services



Developing and implementing procedures to improve viru rus em s emerg ergen ency prep repare redness and response efforts



Tr Train ining staff on sanitation and minimizing the spread of infectious disease



Purchasing sanitation and cleaning supplie lies



Planning for and coordinating during long-term closures



Oth ther acti ctiviti ties n nece cessary to y to maintain th the op

• peration
• n of
• f and con

conti tinuity ty of

• f services a

and con

• nti

tinuing to g to employ

• y existi

ting s g sta taff



Working with partner organizations and nonprofits to addres ress c s community n need eeds



It It will likel ely b be e a couple e week eeks b s bef efore O re ODE p pro rovides es guidance o

• r

r inform rmation reg regard rding t thes ese e funds. s.

CA CARES RES ACT: CT: Allo llowable uses

 Nov 2019: 36,960 +600 over current year

+553 > previous year

 Challenges:

• New Students = New Revenue (small exception)
• $650M budget- growth decreases $ allocable per student
• Fixed Facilities capacity leads to overcrowding
• Overcrowding leads to capital investments to create more

space

• Capital Investments reduce available cash for operations
• ? Will enrollment grow post COVID19…….

 During times of enrollment decline  However, we are in a period of GROWTH and  Fortunately, our success is being driven by

the Community Designed Strategic Plan

 Yet, we are still facing possible cuts

 Define our “NEW NORMAL”  Consider changes to the Strategic Plan  Adjust Budget priorities to fund “NEW

NORMAL”

 June –

• Option A: Delay May adoption until June (full budget)
• Option B: Adopt 90 day Budget/Appropriation

 September – Adopt new Annual Budget

 Social distancing rules

• Classrooms
• Extra Curricular

 Health and Safety provisions  Restrictive and negative economy  Remote Learning & Management  Family access to technology (Digital Divide)  Challenges for families  Surrounding partners less services available

 Definition of current state vs new norm

 Blended version

 Role of Strategic Plan in defining and

implementing

 How will economics impact spending decisions  Opportunities: Apr 22 & 27, May 6, 11, 20,

Jun 1, 10, 22

 Urgent tasks:

 Maximize preservation of cash balance  May Five Year Forecast  FY21 Operating Budget

 Full year – June 20  90 day –June 20, full Sep 30