March 27, 2020 Reshaping Course Delivery in Response to COVID-19 David Musser, Assistant Director, US Department of Education Kerri Moseley-Hobbs, Policy Specialist, US Department of Education Greg Martin, Policy Analyst, US Department of Education Brian Walsh, Senior Program Associate, Vera Institute of Justice
Today’s goals and agenda Goals Discuss the implications for Second Chance Pell from COVID-19 and restricted access to students Understand the difference between distance learning and correspondence instruction to maintain eligibility for Second Chance Pell Agenda Scenarios for program suspension Guidance on finishing a disrupted term Questions and Answers from participants for panelists
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Introductions David Musser , Assistant Director, Policy Liaison and Implementation, U.S. Department of Education Kerri Moseley-Hobbs , Policy Specialist, Policy Liaison and Implementation, U.S. Department of Education Greg Martin , Policy Analyst, Office of Postsecondary Education, U.S. Department of Education Brian Walsh , Senior Program Associate, Vera Institute of Justice
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Suspending Programs: Four Scenarios
Scenario 1: Temporary suspension during term Colleges that suspend temporarily during a term with a reasonable • expectation of resuming the program may place students on a leave of absence of up to 180 days in a calendar period until instruction resumes. If classes cannot resume, or cannot resume where the student left • off, students must be withdrawn, and the institution must perform a Return-to-Title-Four (R2T4) calculation. R2T4 is the process whereby a college returns financial aid to the Department of Education. In a temporary program suspension students with STUDENT LOANS will • continue to be reported at their last status (e.g. a student who was half- time, stays half-time), unless a student officially withdraws from the program, at which point the institution must report the student as withdrawn in the next reporting cycle.
Scenario 2: Temporary suspension after term • If the students have passing grades or grades that show that they have completed the term, no R2T4 calculation is required. • No approved leave of absence is required between terms for students in a term-based program. • In a temporary program suspension, students with STUDENT LOANS will continue to be reported at their last status (e.g. a student who is half- time, stays half-time) unless a student officially withdraws from the program, at which point the institution must report the student as withdrawn in the next reporting cycle.
Scenario 3: Indefinite suspension during term If classes cannot resume, students must be withdrawn and the institution • must perform R2T4 calculations. Students who are withdrawn may face implications for Satisfactory • Academic Progress should they re-enroll in future. Colleges can allow students to use Covid-19 as a reason to appeal in future. In an indefinite suspension, students with STUDENT LOANS must be • reported as withdrawn.
Scenario 4: Indefinite suspension after term • If the students have passing grades or grades that show that they have completed the term, no R2T4 calculation is required. • Colleges must report students as withdrawn in the next reporting cycle. • In an indefinite suspension, students with STUDENT LOANS must be reported as withdrawn.
Guidance on finishing a term disrupted by COVID-19: Changing the academic calendar • Correspondence education • Return to face-to-face • Distance learning •
Plans to finish a disrupted term: Changing the academic calendar The Academic calendar for Second Chance Pell can be different from • campus. Academic calendar requirements apply on a program-by-program basis. See ED’s Guidance at ed.gov/coronavirus. Academic calendar changes that would otherwise result in a calendar • switching from standard term to nonstandard term or nonterm – for example, if the term extends beyond 21 weeks or overlaps with a subsequent term – can still be treated as a standard term academic calendar if the change is made to address COVID-19 disruptions.
Plans to finish a disrupted term: Correspondence Because correspondence education is specifically prohibited under the Second Chance Pell experiment, some colleges have asked: Can Second Chance Pell programs switch to correspondence-style • instruction in order to complete the current term without jeopardizing Pell eligibility for the college or student? This question is under review at ED. Note: Correspondence education has implications for financial aid administration for your entire college and maximum Pell awards.
Plans to finish a disrupted term: Return to face-to-face Nearly all face-to-face programs are already disrupted in some way as a result of COVID-19. If you plan to continue face-to-face instruction at a later date, set a goal to keep students engaged with learning opportunities. Staying connected to your students will make it easier to restart at the same point you left off. Communicate with students regularly by sending and receiving letters, kiosk messages, or emails Keep transfer holds current unless student requests a change Communicate with faculty who are waiting for classes to start back up Send materials for student self-study to keep skills sharp Other Ideas from the Chat?
Plans to finish a disrupted term: Distance learning Colleges may use distance learning that uses technology to deliver instruction to students who are separated from the instructor and to support regular and substantive interaction between the students and the instructor. The interaction may be synchronous (student and instructor are in communication at the same time) or asynchronous . The technologies include: The Internet (ex. some DOC computers) • Audio conferencing (ex. Zoom or Phone conference calls) • One-way and two-way transmissions through open broadcast, closed circuit, • cable, microwave, broadband lines, fiber optics, satellite, or wireless communications devices. (ex. secure tablets or laptops) (2019-2020 FSA Handbook, Volume 2)
Distance Learning vs. Correspondence Education Distance Learning Correspondence Education Uses one of three technologies to support regular and Interaction between the instructor and student is substantive interaction between students and limited, not regular and substantive, and primarily instructor initiated by the student. • The Internet • Audio-conferencing • One-way and two-way transmissions through open broadcast, closed circuit, cable, broadband lines, fiber optics, satellite, or wireless devices Typically instructor-led. Independent study will qualify Typically self-paced. Independent study will be if it uses the technology above. considered correspondence if interaction is not face- to-face, technology is not used, or interaction limited as above. Eligible for full Pell award. Maximum Pell award limited to half-time and other financial aid limitations
Required components for distance learning Examples of using approved Content: technology in prison: • Physical delivery or • Email to students mailing of content • Email through staff • Email materials • Learning management system • Learning (available on some tablets) management system • Staff-supported audio or video calls
Questions for the Panel: Please use the Question and Answer Tool in Zoom
Wrap-up and next steps: Help from Vera Vera technical assistance providers are here to: Talk through next steps with you over the next week Discuss different models and technology options Facilitate conversations with DOC Help problem-solve difficult situations or think through technology solutions
Wrap-up and next steps: Future learning Take advantage of future learning and sharing opportunities: AHEP’s regular community Zoom discussions CEA’s weekly state education director Zoom calls Upcoming Vera webinar on implementing distance learning technologies Copies of this slide deck and recording will be available on the Vera website Visit www.ed.gov/coronavirus or ifap.ed.gov Send additional questions to COVIDemail@example.com and copy firstname.lastname@example.org
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