Coordinators Jan Noga Meg Hargreaves SETIG Leadership Jan Noga Erin - - PowerPoint PPT Presentation

Coordinators

Bethany Laursen Kylie Hutchinson Jan Noga Meg Hargreaves Jan Noga Erin Watson Ginger Fitzhugh

SETIG Leadership

Day 1 Day 2 Day 3

Registration was much higher than attendance.

Possibly because it was free.

Registered

Registered

Most participants attended for one day

• nly.

%

Participants found the break-out sessions the “most useful”.

(N=13)

People participated as they felt comfortable.

(N=14)

The unconference met most people’s expectations.

Day 1

(N=33)

Day 2

(N=24)

Day 3

(N=19)

Approaches for Capturing High-level Systems Patterns and Outcomes Support for a Systems Approach: Strategies for Promoting Buy-in Using a Developmental Evaluation Approach: Real-life Examples Role of Accountability in Systems Evaluation Defining and Distinguishing Systems Evaluation: Where are the Boundaries? Using a Complex Adaptive Systems Approach: Real-life Examples Identifying System Leverage Points: Helpful Approaches Link between Culturally Responsive Evaluation & Systems-Oriented Evaluation Using a Soft Systems Approach: Real-life Examples Defining System Boundaries: Building Stakeholder Consensus Visualizing Complex Systems: Tools and Strategies Incorporating a Systems Approach: Challenges and Strategies

Participants rated some sessions higher on average than

• thers.

Over all three days on a scale of 1=poor and 5=excellent.

But ratings varied by which day.

Approaches for Capturing High-level Systems Patterns and Outcomes Support for a Systems Approach: Strategies for Promoting Buy-in Using a Developmental Evaluation Approach: Real-life Examples Role of Accountability in Systems Evaluation Defining and Distinguishing Systems Evaluation: Where are the Boundaries? Complex Adaptive Systems Approach: Real-life Examples Identifying System Leverage Points: Helpful Approaches Link between Culturally Responsive Evaluation & Systems-Oriented Evaluation Using a Soft Systems Approach: Real-life Examples Defining System Boundaries: Building Stakeholder Consensus Visualizing Complex Systems: Tools and Strategies Incorporating a Systems Approach: Challenges and Strategies

People were generally satisfied with most aspects of the unconference.

With the exception of becoming more connected to colleagues.

• software used (MIT’s Unhangout)
• having participants visible
• ability to chat and share resources in sidebar
• facilitators for sessions

“I am so impressed with this experience! What a low cost, low resource way to meet with like-minded colleagues, and have deep discussions about relevant things! I am totally jazzed up to use what I learned in my work and to connect with people I’ve met in breakout chats.”

“This was a great experience - well

• rganized, technology worked perfectly

and the conversation produced was very fruitful.” “This was an excellent event. Thought the format was just perfect for fitting into my life, but also brought deep and meaningful conversation about an important topic.”

• tech problems
• accessing Unhangout
• accessing breakout room
• lack of testing and preparation
• no video or mic capability
• the usual technical glitches
• low attendance in some sessions
• low participation in some sessions
• expectations for a traditional

webinar

Challenges

would attend another unconference by SETIG

95 %

would recommend a similar-style event to a friend or colleague

79 %

Breakout facilitators similarly enjoyed the experience.

And would do it again if asked.

“It was a great idea to do this. I hope you’ll do it again!” “I enjoyed the opportunity a lot.” “Great modelling of risk taking with grace.”

Next Time

• no last minute registrations
• mandatory orientation session
• test connection ahead of time
• make participant expectations and

facilitator role more explicit

• shorten unconference to 2 days
• fewer sessions to fill breakout rooms
• crowd source session topics ahead of time
• shorten sessions to 45-50 minutes
• more extended descriptions of sessions

• designate beginner vs. more intermediate

sessions

• one facilitator and one note-taker per

session

• share discussion prompts with participants

ahead of time

• shrink Participants Guide to one page cheat

sheet

• strongly recommend use of headset with mic
• display session title while in breakout room
• ask for 3 key take-aways from each session
• accept that some will always want to lurk

Next Time (cont’d)

3 things you learned 2 things you want to learn more about 1 thing you’ll use going forward

Smaller more regular unconferences that:

• focus on one specific question or area
• focus on one problem from a systems lens

Other SETIG Event Ideas