Conference 2017 SLIDE 1 Grants.gov Workspace Overview 1 SLIDE 3 - - PowerPoint PPT Presentation

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Conference 2017 SLIDE 1 Grants.gov Workspace Overview 1 SLIDE 3 - - PowerPoint PPT Presentation

Jan 04, 2024 179 likes •443 views

Maryland Governor's Grants Training Conference 2017 SLIDE 1 Grants.gov Workspace Overview 1 SLIDE 3 WHAT IS WORKSPACE? The space where you work on your grant application Workspace is a shared, online environment where members of the same

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Maryland Governor's Grants Training Conference 2017

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Grants.gov Workspace Overview

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WHAT IS WORKSPACE?

Workspace is a shared,

  • nline environment

where members of the same organization may simultaneously access and edit different forms within an application.

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The space where you work on your grant application

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WHAT IS WORKSPACE?

Each workspace has 4 tabs: Forms, Participants, Activity and Details Some have 2 more tabs based on grantor agency services (currently NIH-only): Grantor Image and Preview Grantor Validation The top section of each workspace contains key information about the application status.

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WHAT IS WORKSPACE?

The Forms tab contains individual forms that are part of the workspace application package. Key Actions:

  • Edit online forms (if

available)

  • Lock/Unlock forms
  • Download/Upload PDF

forms

  • Reuse a forms

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WHAT IS WORKSPACE?

The Participants tab lists the members, or “Participants,” of a workspace who work as a team to complete the required forms for a federal grant.

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WHAT IS WORKSPACE?

The Activity tab lists the actions that Participants have taken within the workspace.

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WHAT IS WORKSPACE?

The Details tab lists submission history, including links to download every submitted (and re- submitted) application.

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WHY USE WORKSPACE?

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Workspace helps to streamline the collaboration process on a federal grant application.

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WHY USE WORKSPACE?

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Workspace helps applicants to save time by allowing for the reuse

  • f forms across multiple

workspaces.

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WHY USE WORKSPACE?

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Forms are validated when they are uploaded to the workspace, virtually eliminating last- minute submission errors.

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WHY USE WORKSPACE?

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Workspace is easy to learn thanks to context- sensitive help articles accessible on every page and window.

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CREATING A WORKSPACE

After logging in, create a workspace by visiting the View Grant Opportunity page and clicking the Package tab. If the application package is compatible with Workspace, you will be able to create a new workspace.

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MANAGING PARTICIPANTS & ROLES

Adding Participants: Click the Add Participants button and search for an active user account Removing Participants: Click the Remove link on the Participant record in the workspace Reassigning Ownership: Click the Make Owner link on the Participant record in the workspace

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MANAGING PARTICIPANTS & ROLES

Roles:

  • AOR (with Manage

Workspace role)

  • Manage Workspace

role Account Types:

  • E-Business Point of

Contact (EBiz POC)

  • Individual Applicant
  • Organization

Applicant

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MANAGING PARTICIPANTS & ROLES

Access Levels:

  • Workspace Owner
  • Workspace Participant
  • AOR with MPIN
  • AOR with standard

access

  • AOR with expanded

access*

*AORs with expanded access are able to view and submit the application for any workspace within the organization.

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MANAGING PARTICIPANTS & ROLES

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This timeline shows how each user fits into the workspace workflow:

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COMPLETING WORKSPACE FORMS

Key Actions:

  • Edit online forms

(if available)

  • Download,

upload, and reuse forms

  • Lock/Unlock

forms

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COMPLETING ONLINE FORMS

  • Complete online

forms in web browser

  • Saves progress and

auto-fills matching fields on other application forms

  • Complete SF-424

first

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COMPLETING PDF FORMS

  • Option to complete

individual PDF forms by downloading

  • Upon uploading, data

shared between online and PDF versions of forms

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COMPLETING WORKSPACE FORMS

  • Reuse a form
  • Cross-form

validations

  • Data retained

for three years

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SUBMITTING VIA WORKSPACE

Process:

  • Workspace Owner

notifies AOR users

  • AOR user submits
  • Workspace Owner
  • r AOR users may

choose to Reopen Workspace

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Contact Center

  • Support available 24/7; closed on Federal holidays
  • Email: support@grants.gov
  • Toll-Free Phone Number: 1-800-518-4726
  • International Callers: 1-606-545-5035
  • Grants.gov Self-Service Web Portal: https://grants-portal.psc.gov

Additional Resources

  • Online User Guide: http://www.grants.gov/help/html/help/index.htm
  • FAQs: http://www.grants.gov/web/grants/applicants/applicant-faqs.html
  • Blog: https://blog.grants.gov/

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Contact Center

  • Support available 24/7; closed on Federal holidays
  • Email: support@grants.gov
  • Toll-Free Phone Number: 1-800-518-4726
  • International Callers: 1-606-545-5035
  • Grants.gov Self-Service Web Portal: https://grants-portal.psc.gov

Additional Resources

  • Online User Guide: http://www.grants.gov/help/html/help/index.htm
  • FAQs: http://www.grants.gov/web/grants/applicants/applicant-faqs.html
  • Blog: https://blog.grants.gov/

Grants.gov Applicant Support & Resources

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