Compliance T Training: g: Under nderstanding t the he Revi view P Process ess Compliance and Security Division U.S. Agricultural Export Development Council Monday, November 18, 2019
Overview ew Welcome Global Programs: Curt Alt Compliance and Security staff introductions Compliance review timeline Compliance review process and introduction of new tools
Welcome Global Programs: Curt Alt Compliance and Security staff introductions Compliance review timeline Compliance review process and introduction of new tools
FAS office alignment Current as of 11/12/2019
Welcome Global Programs: Curt Alt Compliance and Security staff introductions Compliance review timeline Compliance review process and introduction of new tools
Compliance and Securi rity Divi vision Kim Cash Director Ana Monzon Management Analyst Emily Haimowitz Deputy Director Deitra Jennings Bill Addington James Gartner Greg Yeich & Vacant Management Control Officer Investigations Program Security Officer Compliance Program Managers & Audit Liaison Manager Compliance Review Specialists Market Development & Food Aid Security Specialists Vacant – Coordinator, MD Chris Still Gene Wallace Kelly Hauhn – Coordinator, FA Coordinator Coordinator Kirk Wilbur – Coordinator, Posts David Yarborough Katina Cooper Gene Irvin Sue Owen Karen Richards Trinishia Samuels Current as of 11/12/2019
Welcome Global Programs: Curt Alt Compliance and Security staff introductions Compliance review timeline Compliance review process and introduction of new tools
Compliance Review: Pre-trip
Compliance Review: On-site
POP QUIZ!
Comp mpliance Pr Proce cess – Exit Notes es After the exit notes are provided, what is the amount of time permitted to provide documentation for pending items listed?
Verifying Documentation What do you need to provide to show proof of performance for approved activities such as promotional events, payments, services conducted by contractors, etc.?
Compliance Review: Post-trip and reporting
Share Your Thoughts What do you think are some of the most common findings or issues we’ve identified? What do you think are some of the best practices that cooperators have implemented to avoid such findings?
Welcome Global Programs: Curt Alt Compliance and Security staff introductions Compliance review timeline Compliance review process and introduction of new tools
Compliance r ce revi view p proces cess – Th The Self elf Asses essment too ool • Advances • Administrative and financial management • Contracting • Contributions • Program Expenses • Travel • Foreign Staff Compensation • Program Income
New ew R Resou ource ce – The The A Allo lowable le Contrac actor or Rate Flowchart
KNOWLEDGE CHECK
Is this an allowable expense? Idaho Rotten Potatoes Association had a customer rewards program and provided their dedicated customers the following: Season tickets to National’s games Free tickets for two to the Baltimore Aquarium A 2-night stay in a Presidential suite at the MCM Resort at the National Harbor Are these allowable expenses under any market development program?
Program Expenses When is a promotional item a sample?
New R Reso esource e – Common r references f for F FTR R
TEST YOURSELF
Travel Staff of the Wyoming Fresh Tomato Council traveled from Omaha, Nebraska to Singapore for 5 days and claimed the following: • 75% per diem on the 1 st day of travel; • 100% per diem for the 2 nd , 3 rd and 4 th day; • 75% per diem for the last day of travel. Did the participant calculate correctly per diem when crossing the international dateline? If not, what is the correct calculation?
When do I need a cost comparison for airfare and what should it include?
I'm traveling for an approved activity but I can't find a hotel room under the maximum per diem rate. What should I do? a) Reserve a room even though it exceeds the per diem rate. Charge the full amount to FAS. b) Reserve a room even though it exceeds the per diem rate. Charge the maximum allowable per diem to FAS and charge the remainder to industry. c) Refer to my organization's internal travel policy and request approval to exceed the maximum per diem rate (up to 300%), before making my reservation. d) Reserve a room even though it exceeds the per diem rate, but charge FAS for the amount over per diem as a miscellaneous expense. BONUS Q QUESTIO ION: : What about nightly lodging taxes?
Questions? Please send any questions related to this presentation or compliance issues to FASComplianceStaff@usda.gov. Please direct any general questions about program regulations or policies to your assigned Global Programs Marketing Specialist.
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