Compliance T Training: g: Under nderstanding t the he Revi - - PowerPoint PPT Presentation

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Compliance T Training: g: Under nderstanding t the he Revi - - PowerPoint PPT Presentation

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Compliance T Training: g: Under nderstanding t the he Revi view P Process ess Compliance and Security Division U.S. Agricultural Export Development Council Monday, November 18, 2019 Overview ew Welcome Global Programs: Curt Alt

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Compliance T Training: g: Under nderstanding t the he Revi view P Process ess

U.S. Agricultural Export Development Council Monday, November 18, 2019

Compliance and Security Division

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Overview ew

Welcome Global Programs: Curt Alt Compliance and Security staff introductions Compliance review timeline Compliance review process and introduction of new tools

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Welcome Global Programs: Curt Alt Compliance and Security staff introductions Compliance review timeline Compliance review process and introduction of new tools

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FAS office alignment

Current as of 11/12/2019
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Welcome Global Programs: Curt Alt Compliance and Security staff introductions Compliance review timeline Compliance review process and introduction of new tools

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SLIDE 6 Kim Cash Director Compliance Review Specialists Market Development & Food Aid Vacant – Coordinator, MD Kelly Hauhn – Coordinator, FA Kirk Wilbur – Coordinator, Posts Katina Cooper Gene Irvin Sue Owen Karen Richards Trinishia Samuels Greg Yeich & Vacant Compliance Program Managers James Gartner Management Control Officer & Audit Liaison Bill Addington Investigations Program Manager Ana Monzon Management Analyst Emily Haimowitz Deputy Director Deitra Jennings Security Officer Security Specialists Gene Wallace Coordinator David Yarborough Current as of 11/12/2019

Compliance and Securi rity Divi vision

Chris Still Coordinator
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Welcome Global Programs: Curt Alt Compliance and Security staff introductions Compliance review timeline Compliance review process and introduction of new tools

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Compliance Review: Pre-trip

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Compliance Review: On-site

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POP QUIZ!

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Comp mpliance Pr Proce cess – Exit Notes es

After the exit notes are provided, what is the amount of time permitted to provide documentation for pending items listed?

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Verifying Documentation

What do you need to provide to show proof of performance for approved activities such as promotional events, payments, services conducted by contractors, etc.?

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Compliance Review: Post-trip and reporting

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  • What do you think are some of the

most common findings or issues we’ve identified?

  • What do you think are some of the best

practices that cooperators have implemented to avoid such findings?

Share Your Thoughts

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Welcome Global Programs: Curt Alt Compliance and Security staff introductions Compliance review timeline Compliance review process and introduction of new tools

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Compliance r ce revi view p proces cess – Th The Self elf Asses essment too

  • ol
  • Advances
  • Administrative and financial management
  • Contracting
  • Contributions
  • Program Expenses
  • Travel
  • Foreign Staff Compensation
  • Program Income
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New ew R Resou

  • urce

ce – The The A Allo lowable le Contrac actor

  • r Rate

Flowchart

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KNOWLEDGE CHECK

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Is this an allowable expense?

Idaho Rotten Potatoes Association had a customer rewards program and provided their dedicated customers the following:

  • Season tickets to National’s games
  • Free tickets for two to the Baltimore

Aquarium

  • A 2-night stay in a Presidential suite at

the MCM Resort at the National Harbor Are these allowable expenses under any market development program?

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When is a promotional item a sample? Program Expenses

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New R Reso esource e – Common r references f for F FTR R

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TEST YOURSELF

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Travel

Staff of the Wyoming Fresh Tomato Council traveled from Omaha, Nebraska to Singapore for 5 days and claimed the following:

  • 75% per diem on the 1st day of

travel;

  • 100% per diem for the 2nd, 3rd and

4th day;

  • 75% per diem for the last day of

travel.

Did the participant calculate correctly per diem when crossing the international dateline? If not, what is the correct calculation?

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When do I need a cost comparison for airfare and what should it include?

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I'm traveling for an approved activity but I can't find a hotel room under the maximum per diem rate. What should I do?

a) Reserve a room even though it exceeds the per diem rate. Charge the full amount to FAS. b) Reserve a room even though it exceeds the per diem rate. Charge the maximum allowable per diem to FAS and charge the remainder to industry. c) Refer to my organization's internal travel policy and request approval to exceed the maximum per diem rate (up to 300%), before making my reservation. d) Reserve a room even though it exceeds the per diem rate, but charge FAS for the amount

  • ver per diem as a miscellaneous expense.

BONUS Q QUESTIO ION: :

What about nightly lodging taxes?

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Questions?

Please send any questions related to this presentation or compliance issues to FASComplianceStaff@usda.gov. Please direct any general questions about program regulations or policies to your assigned Global Programs Marketing Specialist.