Community Planning, Housing and Development FY 2019 PROPOSED BUDGET - - PowerPoint PPT Presentation

FY 2019 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Community Planning, Housing and Development

March 6, 2018 @ 3:00 p.m.

To promote the improvement, conservation, and revitalization of Arlington’s physical and social environment.

Department Overview

• The Department is made up of 6

functional areas:

• Business Operations
• Planning
• Neighborhood Services
• Housing
• Zoning
• Inspection Services

2

Community Planning, Housing and Development

Department Overview

• CPHD has three funding sources:
• General Fund
• Housing and Community Development

Fund

• Development Fund

3

Community Planning, Housing and Development

FY 2019 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

General Fund

Summary of Proposed Budget Changes

FY 2018 Adopted FY 2019 Proposed

Change % Change

Expenses $11,685,628 $11,398,408

• $287,220
• 2.5%

Revenue $1,533,550 $1,288,500

• $245,050
• 16.0%

Staff 86.0 FTEs 83.5 FTEs

• 2.5 FTEs
• 2.9%

5

• FY 2019 expenditures and revenues reflect the transfer of the Community Services

Block Grant non-personnel expenses from the General Fund to the Housing and Community Development Fund ($245,550).

• FY 2019 staffing reflects the transfer of the Joint Facilities Advisory Committee

(JFAC) position from the County Manager’s Office ($116,168, 1.0 FTE).

• FY 2019 revenue reflects a new Local Historic Designation fee of $250 ($500).

General Fund (Fund 101)

Detail: Proposed Reductions

6

Elimination of a Planning Supervisor Service Impacts Budget Impact

• The majority of the special projects assigned to

this position will be completed by the end of FY 2018.

• Remaining special projects and any new projects

will be assigned to other staff without any significant impact. Change:

• $182,885

Staff Impact

• 1.0 Planning Supervisor (filled)

General Fund (Fund 101)

Detail: Proposed Reductions

7

Elimination of an Administrative Assistant V Service Impacts Budget Impact

• Administrative duties will be reassigned to

planning and other administrative staff. Change:

• $82,250

Staff Impact

• 1.0 Admin Asst V (filled)

General Fund (Fund 101)

Detail: Proposed Reductions

8

Elimination of a Principal Planner Service Impacts Budget Impact

• Eliminating, reducing and/or reassigning the

following duties to remaining staff:

• management of the review, approval and implementation of

Phased-Development Site Plan applications

• coordination of the Crystal City Block Plan applications
• assistance in transportation and public facility improvements
• coordination of the Crystal City Review Council activities
• work with developers, property/business owners, civic and

neighborhood groups, the Crystal City BID

Change:

• $177,483

Staff Impact

• 1.0 Principal Planner (vacant)

General Fund (Fund 101)

Detail: Proposed Reductions

9

Reduce a Code Enforcement Supervisor Service Impacts Budget Impact

• Reduce position from 1.0 FTE to a 0.5 FTE.
• Position will continue to be responsible for:
• civic engagement activities
• coordination and reporting on post-fire inspections
• managing damage assessment activities during a Department of

Public Safety Communications and Emergency Management activation

• responding to GRAMs and customer requests
• Reduction may cause delays in responding to

some Code Enforcement Requests. FY 2018: $136,588 FY 2019: $68,294 Change:

• $68,294

Staff Impact

• 0.5 Code Enforcement

Supervisor (vacant)

General Fund (Fund 101)

Detail: Proposed Reductions

10

Reduce Neighborhood College Funding Service Impacts Budget Impact

• Reduce consultant funds associated with

Neighborhood College by 80%.

• Department will identify alternative ways to deliver

the program without consultant services.

• Remaining funds will be used for staff produced

program and marketing materials. FY 2018: $50,000 FY 2019: $10,000 Change:

• $40,000

General Fund (Fund 101)

Detail: Proposed Reductions

11

Reduce Consultant Funding for Training Program Service Impacts Budget Impact

• Results in a 75% reduction in training program
• Will need to stagger implementation of Department

Talent Management Plan over several years. FY 2018: $47,400 FY 2019: $11,850 Change:

• $35,550

General Fund (Fund 101)

Detail: Proposed Reductions

12

Lee Highway Reduction (One-time Funds) Service Impacts Budget Impact

• Reduction revises the scope of the project to focus
• n an 18 month to two-year effort.
• Focus will shift on planning for a defined section or

commercial center . Current: $750,000 Proposed: $250,000 Change:

• $500,000

General Fund (Fund 101)

Key Budget Considerations

• Primary focus of reductions on minimizing impact on filled positions and

maintaining the department’s major focus areas: technology, customer service, employee development and program effectiveness and communication.

13

General Fund (Fund 101)

FY 2019 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Housing and Community Development Fund

Summary of Proposed Budget Changes

FY 2018 Revised FY 2019 Proposed

Change % Change

Expenses $1,992,088 $1,992,088 $0 0% Revenue $1,992,088 $1,992,088 $0 0% Staff 4.5 FTEs 4.5 FTEs 0 FTEs 0%

15

• The FY 2018 Revised Budget reflects the final 2018 Community

Development Action Plan, which was approved by the County Board in September 2017.

• Includes the adjustments made during the FY 2017 closeout process that

moved CSBG and HOME funds into the Housing and Community Development Fund.

Housing and Community Development Fund (Fund 206)

Key Budget Considerations

• The future of federal budgets remains uncertain
• Staff is exploring several long-term strategies to fill the gap if funding is

reduced:

• Streamlining grants administration
• Developing opportunities for programs or projects that generate more program

income

• Supporting programs with General Funds

16

Housing and Community Development Fund (Fund 206)

FY 2019 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Development Fund

Summary of Proposed Budget Changes

FY 2018 Adopted FY 2019 Proposed

Change % Change

Expenses $20,230,219 $21,747,885 $1,517,666 7.5% Revenue $20,230,219 $21,747,885 $1,517,666 7.5% Staff 104.0 FTEs 106.0 FTEs 2.0 FTEs 1.9%

18

• FY 2019 position increases reflect an added Mechanical Code Inspector position and a Permit

Processing Specialist position to the Inspections Services Division ($155k, 2.0 FTEs).

• FY 2019 expenditures reflect an increase in funding for the One-Stop Arlington Initiative ($1.1m)

and an increase in the rent costs associated with the 10th floor office space ($131k).

• FY 2019 revenues reflect an increase in the utilization of the fund balance ($830k).

Development Fund (Fund 570)

Summary of Proposed Budget Changes

FY 2018 Adopted FY 2019 Proposed

Budget Impact Staff Impact

Increase all fees 2.5% (Employment Cost Index) $12,370,071 $12,679,323 $309,252

• Increase existing Automation

Enhancement Surcharge from 5% to 10% when One-Stop Phase I is implemented $618,504 $935,487 $316,983

• Add a Mechanical Code

Inspector $0 $82,954 $82,954 1.0 FTEs Add a Permit Processing Specialist $0 $71,841 $71,841 1.0 FTEs

19

Development Fund (Fund 570)

Department Overview

20

Development Fund (Fund 570) Winter 2018 (FY 2018)

• Restart system development
• ePlan online payment
• Customer Advisory Working Group kick‐
• ff
• Customer Experience improvements

Early 2019 (FY 2019)

• Phase I

implementation

Late 2019 (FY 2020)

• Phase II

implementation

One-Stop Arlington

• Public Outreach
• Customer Advisory Working Group
• Periodic Focus Group discussions
• BIDs and Partnerships
• Chamber of Commerce
• NAIOP
• Contractors and permit expeditors
• Infrequent applicants
• Advisory Groups and Commissions
• Other Communications
• Planning and Building eNews
• County website
• Press releases

Key Budget Considerations

• Long term financial stability of the fund
• Financial pressures of the One-Stop Arlington Initiative

21

Development Fund (Fund 570)