Community Planning, Housing and Development COUNTY MANAGERS - - PowerPoint PPT Presentation

COUNTY MANAGER’S PROPOSED FY 2021 BUDGET

County Board Work Session

Community Planning, Housing and Development

Monday, March 2, 2020 @3:00pm

To promote the improvement, conservation, and revitalization of Arlington’s physical and social environment.

Department Overview

• The Department is made up of 6

functional areas:

• Business Operations
• Planning
• Neighborhood Services
• Housing
• Zoning
• Inspection Services
• Director’s Office
• Research and Strategic Initiatives
• Communications and Engagement

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Community Planning, Housing and Development

Department Overview

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FY 2019 CPHD Highlights

• 9 major site plans approved
• 192 use permits/minor site plan amendments approved
• 11 zoning studies completed (including child care and

Housing Arlington)

• $18.1M in loan funds allocated and $10.3M in loan

repayments.

• WWI Commemoration completed – 11 new historic

markers developed

• 4 Neighborhood Conservation projects completed -

$2M in total capital investment

• 18,000 permits issued, 75,000 inspections completed

and 1,200 certificates of occupancy issued

• 33 permits and applications on-line through the Permit

Arlington initiative

Community Planning, Housing and Development

Department Overview

• Three funding sources:
• General Fund
• Housing and Community Development Fund
• Development Fund

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Community Planning, Housing and Development

84.5 FTEs $12,413,973 4.5 FTEs $3,231,142 117.5 FTEs $24,200,894

CPHD Funding Sources: FY 2021 Proposed

General Fund Housing and Community Development Fund Development Fund

County Board Work Session

General Fund

Summary of Proposed Budget Changes

FY 2020 Adopted FY 2021 Proposed

Change % Change

Expenses $11,858,193 $12,413,973 +$555,780 +4.7% Revenue $2,356,764 $3,564,773 +$1,208,009 +51.0% Staff 82.0 FTEs 84.5 FTEs 2.5 FTEs

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• FY 2021 expenses include the addition of 2.5 FTEs and one-time funding

associated with implementation of the Housing Arlington initiative and other long- range planning activities.

• Increase in FY 2021 revenue includes a 2.5 percent inflationary increase to all

existing fees, and an increase in projected development.

General Fund

Summary of Proposed Budget Changes

FY 2021 Proposed

Staff Impact Increase in Revenue Generated by a 2.5% Inflationary Increase $74,773

• Addition of Planner Positions

$358,400 +2.5 FTEs Housing Arlington Consultant Support $248,750 (one- time)

• Historic Preservation Master Plan

Legal Advertising (HALRB) $35,000 (one- time) $5,000

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General Fund

Key Budget Considerations

• Longer-term issues include an overall increase in planning and development

(enhanced by Amazon) and implementing the Housing Arlington initiative.

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General Fund

County Board Work Session

Housing and Community Development Fund

Summary of Proposed Budget Changes

FY 2020 Revised FY 2021 Proposed

Change % Change

Expenses $3,231,142 $3,231,142

• Revenue

$3,231,142 $3,231,142

• Staff

4.5 FTEs 4.5 FTEs

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• FY 2020 Revised reflects the final 2020 Community Development Action Plan which

was approved by the County Board on September 21, 2019.

• FY 2021 Proposed includes program income estimates ($500,000 for CDBG and

$400,000 for HOME).

Housing and Community Development Fund

Key Budget Considerations

• While funding projections are stable for FY 2021, the future of federal

budgets remains uncertain

• If federal funding is reduced in future years, staff would consider:
• Developing opportunities for programs or projects that generate more program

income

• Supporting programs with General Funds when feasible

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Housing and Community Development Fund

County Board Work Session

Development Fund

Summary of Proposed Budget Changes

FY 2020 Adopted FY 2021 Proposed

Change % Change

Expenses $23,036,970 $24,200,894 +$1,163,924 +5.0% Revenue $26,511,763 $26,363,154

• 148,609
• 0.6%

Staff 113.0 FTEs 117.5 FTEs +4.5 FTEs

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• FY 2021 expenses includes an increase in personnel to enhance customer service; human resources and

training; and to address the current workload in Zoning and Inspection Services.

• FY 2021 expenses include the addition of funds to support the Board of Zoning Appeals ($100,000; one-time).
• FY 2021 revenue reflects an inflationary increase of 2.5 percent to all existing fees, several development fee

changes, and a slight projected decrease in development activity.

Development Fund

Summary of Proposed Budget Changes

FY 2021 Proposed

Staff Impact

Increase in Revenue Generated by a 2.5% Inflationary Increase Increase in Revenue Generated by Development Fee Changes $508,414 $440,873

• Addition of a Zoning Associate

Planner $118,869 +1.0 FTE Addition of a Zoning Technician $85,841 +1.0 FTE

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Development Fund

Summary of Proposed Budget Changes

FY 2021 Proposed

Staff Impact Addition of a Customer Experience Intake/Receptionist (75% Development Fund, 25% DES General Fund) $59,114 +1.0 FTE Addition of a Mechanical Inspector $97,753 +1.0 FTE Addition of HR/OD positions (limited- term) $185,700 +1.5 FTEs Addition of one-time BZA funding $100,000

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Development Fund

Department Overview

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Development Fund (Fund 570)

Permit Arlington

Estimated Timeline (subject to change)

• Program Goals
• Deliver excellent customer service
• Enhance technology and communication tools
• Increase transparency and accountability
• Streamline business processes
• Key Outcomes
• Online application, plan review, and payment

available for 33 permits and applications

• Eliminates travel time for applicants to submit
• r pay for permits
• Reduces printing costs for applicants and the

County

• Increases transparency of staff review activities
• Simultaneous review of plans increases

coordination and consistency

• Single location for all permit information
• Phase II Planning underway

FALL 2019 Phase I completed Summer 2020 Group 1: Trade Permits (ePlan - interim step) Fall 2020 Group 2 Permits (Permit Arlington) Summer/Fall 2021 Group 3 Permits Including migrating all ePlan permits to Permit Arlington

Key Budget Considerations

• Increased complexity of workload.
• Staying the course on CPHD’s strategic priorities (technology, customer

service, employee development, program effectiveness and communication) in light of work demands.

• Permit Arlington/increase in customer service

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Development Fund

Department’s Equity Initiative(s)

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• Background
• County Board Equity Resolution
• Who Benefits? Who is burdened?

Who is missing? How do we know?

• Realizing Arlington’s Commitment to Equity (R.A.C.E.)
• Equity Initiative
• Neighborhood Conservation (NC) Program Review
• Digital Equity
• Departmental Training

CPHD’s Equity Initiative