Community Planning, Housing and Development COUNTY MANAGERS - PowerPoint PPT Presentation

Community Planning, Housing and Development COUNTY MANAGER’S PROPOSED FY 2021 BUDGET County Board Work Session Monday, March 2, 2020 @3:00pm

To promote the improvement, conservation, and revitalization of Arlington’s physical and social environment.

Department Overview  The Department is made up of 6 functional areas:  Business Operations  Planning  Neighborhood Services  Housing  Zoning  Inspection Services  Director’s Office  Research and Strategic Initiatives  Communications and Engagement 2 Community Planning, Housing and Development

Department Overview FY 2019 CPHD Highlights • 9 major site plans approved • 192 use permits/minor site plan amendments approved • 11 zoning studies completed (including child care and Housing Arlington) • $18.1M in loan funds allocated and $10.3M in loan repayments. • WWI Commemoration completed – 11 new historic markers developed • 4 Neighborhood Conservation projects completed - $2M in total capital investment • 18,000 permits issued, 75,000 inspections completed and 1,200 certificates of occupancy issued • 33 permits and applications on-line through the Permit Arlington initiative 3 Community Planning, Housing and Development

Department Overview CPHD Funding Sources:  Three funding sources: FY 2021 Proposed  General Fund  Housing and Community Development Fund  Development Fund 84.5 FTEs General Fund $12,413,973 Housing and Community Development Fund 117.5 FTEs Development Fund $24,200,894 4.5 FTEs $3,231,142 4 Community Planning, Housing and Development

General Fund County Board Work Session

Summary of Proposed Budget Changes % FY 2020 FY 2021 Change Change Adopted Proposed $11,858,193 $12,413,973 +$555,780 +4.7% Expenses Revenue $2,356,764 $3,564,773 +$1,208,009 +51.0% 82.0 FTEs 84.5 FTEs 2.5 FTEs Staff • FY 2021 expenses include the addition of 2.5 FTEs and one-time funding associated with implementation of the Housing Arlington initiative and other long- range planning activities. • Increase in FY 2021 revenue includes a 2.5 percent inflationary increase to all existing fees, and an increase in projected development. 6 General Fund

Summary of Proposed Budget Changes Staff FY 2021 Impact Proposed Increase in Revenue Generated by $74,773 - a 2.5% Inflationary Increase Addition of Planner Positions $358,400 +2.5 FTEs $248,750 (one- - Housing Arlington Consultant Support time) $35,000 (one- - Historic Preservation Master Plan time) - Legal Advertising (HALRB) $5,000 7 General Fund

Key Budget Considerations • Longer-term issues include an overall increase in planning and development (enhanced by Amazon) and implementing the Housing Arlington initiative. 8 General Fund

Housing and Community Development Fund County Board Work Session

Summary of Proposed Budget Changes % FY 2020 FY 2021 Change Change Revised Proposed $3,231,142 $3,231,142 - - Expenses Revenue $3,231,142 $3,231,142 - - 4.5 FTEs 4.5 FTEs - - Staff • FY 2020 Revised reflects the final 2020 Community Development Action Plan which was approved by the County Board on September 21, 2019. • FY 2021 Proposed includes program income estimates ($500,000 for CDBG and $400,000 for HOME). Housing and Community Development Fund 10

Key Budget Considerations • While funding projections are stable for FY 2021, the future of federal budgets remains uncertain • If federal funding is reduced in future years, staff would consider: - Developing opportunities for programs or projects that generate more program income - Supporting programs with General Funds when feasible 11 Housing and Community Development Fund

Development Fund County Board Work Session

Summary of Proposed Budget Changes % FY 2020 FY 2021 Change Change Adopted Proposed $23,036,970 $24,200,894 +$1,163,924 +5.0% Expenses Revenue $26,511,763 $26,363,154 -148,609 -0.6% 113.0 FTEs 117.5 FTEs +4.5 FTEs Staff • FY 2021 expenses includes an increase in personnel to enhance customer service; human resources and training; and to address the current workload in Zoning and Inspection Services. • FY 2021 expenses include the addition of funds to support the Board of Zoning Appeals ($100,000; one-time). • FY 2021 revenue reflects an inflationary increase of 2.5 percent to all existing fees, several development fee changes, and a slight projected decrease in development activity. 13 Development Fund

Summary of Proposed Budget Changes Staff FY 2021 Impact Proposed Increase in Revenue $508,414 - Generated by a 2.5% Inflationary Increase Increase in Revenue $440,873 - Generated by Development Fee Changes $118,869 +1.0 FTE Addition of a Zoning Associate Planner Addition of a Zoning $85,841 +1.0 FTE Technician 14 Development Fund

Summary of Proposed Budget Changes Staff FY 2021 Impact Proposed Addition of a Customer Experience $59,114 +1.0 FTE Intake/Receptionist (75% Development Fund, 25% DES General Fund) $97,753 +1.0 FTE Addition of a Mechanical Inspector Addition of HR/OD positions (limited- $185,700 +1.5 FTEs term) $100,000 - Addition of one-time BZA funding 15 Development Fund

Department Overview Permit Arlington • Program Goals Deliver excellent customer service o Estimated Timeline (subject to change) Enhance technology and communication tools o Increase transparency and accountability o Streamline business processes o Fall 2020 • Key Outcomes FALL 2019 Group 2 Permits Phase I completed (Permit Arlington) Online application, plan review, and payment o available for 33 permits and applications Eliminates travel time for applicants to submit o or pay for permits Reduces printing costs for applicants and the o County Summer 2020 Summer/Fall 2021 Increases transparency of staff review activities o Group 1: Trade Group 3 Permits Permits (ePlan - Including migrating Simultaneous review of plans increases o interim step) all ePlan permits to coordination and consistency Permit Arlington Single location for all permit information o • Phase II Planning underway Development Fund 16 (Fund 570)

Key Budget Considerations • Increased complexity of workload. • Staying the course on CPHD’s strategic priorities (technology, customer service, employee development, program effectiveness and communication) in light of work demands. • Permit Arlington/increase in customer service 17 Development Fund

Department’s Equity Initiative(s) • Background - County Board Equity Resolution - Who Benefits? Who is burdened? Who is missing? How do we know? - Realizing Arlington’s Commitment to Equity (R.A.C.E.) • Equity Initiative - Neighborhood Conservation (NC) Program Review - Digital Equity - Departmental Training 18 CPHD’s Equity Initiative