Commission Welcome! Zoning and Subdivision Items ACZR11/02 Special - - PowerPoint PPT Presentation

Shawnee County Planning Commission

Welcome!

May 13, 2013

ACZR11/02

Special Event Amendment

May 13, 2013, Planning Commission Hearing

Zoning and Subdivision Items

Background

• Proposed amendment initiated by Shawnee County

Planning Commission on August 13, 2012.

• A recent event drew attention to the fact that the Zoning

Regulations lacked a mechanism governing temporary, short-term uses of land.

• Basic structure of Zoning Regulations is based on

permanent land uses and their associated accessory structures/uses.

• Leaves uncertainty how regulations apply, if at all, to

temporary land use activity.

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Background

• Identified as Special Events, these events include

concerts, festivals, rodeos, carnivals, off-road racing, etc.

• Such events may be short-term but can and often do

have impacts on area property and provision of public services.

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Background

• Special events generate traffic that can lead to

congestion and parking problems; they can produce noise from various on-site activities; and, have extended hours of operation that can be disruptive to neighboring property.

• So as not to limit the opportunity for special events but

create an environment where they can be successful in locations that result in minimal to no impact, it is recommended that special events be subject to a review process with criteria to minimize the possibility of conflict.

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Proposal

• Special Events Defined: A temporary, short-term use of

land or structure conducted on private property, not

• therwise included as a permitted or accessory use by

these regulations. [§32.01]

• Participants. Include but not limited to spectators, event

management and staff, vendors and security. [§32.01]

• General Requirements. Special events are subject to:
• Maximum Duration: 4-days
• Maximum Frequency: 2-times per calendar year for similar

events on the same property. [§32.02]

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Proposal

Special Events Defined: [§32.01]

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Type 1.

• Any event open to the

general public and the total participants are less than 50 persons.

• Not include: sound

amplification; lasting more than 1-day; extending beyond 7am to 11pm; and, motorized events.

Type 2.

• Any event open to the

general public, attendance to which requires an admission

• r entrance fee.
• Total participants are

from 50-200 persons.

• Including , bnlt,

concerts, performances, festival, fairs, carnivals, off- road racing, etc.

Type 3.

• Any event open to the

general public, attendance to which requires an admission

• r entrance fee.
• Total participants are

greater than 200 persons.

• Including, bnlt,

concerts, performances, festival, fairs, carnivals, off- road racing, etc.

Proposal

• Specific Requirements by Type: [§32.04]
• Type 1 Events. Exempt from permit req’s. provided meet

the general requirements of §32.02.

• Type 2 Events. Subject to review & approval by Planning

Director following review & comment by Sheriff, Fire, Public Works, & Health Agency.

• Notification of property owners w/in 1,000’ radius
• SEP may be issued w/ or w/out conditions
• SEP may be denied if non-compliant. Denial may be

appealed to BZA.

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Proposal

• Specific Requirements by Type: [§32.04]
• Type 3 Events. Subject to review & approval by Planning

Commission following review & comment by Sheriff, Fire, Public Works, & Health Agency.

• Notification of property owners w/in 1,000’ radius
• SEP may be issued w/ or w/out conditions
• If denied, decision may be appealed to County
• Commission. If owners of 20% or more of land area req. to

be notified file protest, the action will be brought before the County Commission.

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Proposal

• Application Requirements: [§32.05]
• Application. Applications for a Special Event Permit shall

be accompanied by:

• Verification of ownership/permission
• Verification property taxes are current and up to date
• Written plan of operation
• Site plan
• Permissions for alcoholic liquor or cereal malt beverages
• Designation of contact person

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Proposal

• Evaluation Factors. Proposed amendment includes

performance standards and evaluation criteria that are intended to provide a consistent, effective and objective basis for evaluation of special event proposal.

• Performance Standards. Type 2 & 3 events shall comply

w/ 12 different performance standards to reduce possible detrimental effects and promote public safety. [§32.03]

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Impact on Neighboring Property Traffic Parking Location Setback Sight Triangle Health & Sanitation Emergency Services Lighting Signage Other Permits & Laws Site Restoration

Proposal

Performance Standards. A performance standard is a minimum requirement that has to be met regardless of the type of event.

• 1. Impact on Neighboring Property. Not impair the usefulness,

enjoyment or value of adjacent property.

• 2. Traffic. Not cause undue traffic congestion or accident

potential.

• 3. Parking. Adequate parking shall be provided on-site w/ no

parking permitted in public right-of-way.

• 4. Location. Not located on site where use is deemed potentially

hazardous to the public.

• 5. Setback. No event shall be located w/in 50-feet of a street

right-of-way or property line.

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Proposal

Performance Standards. A performance standard is a minimum requirement that has to be met regardless of the type of event.

• 6. Sight Triangle. Event shall meet the sight triangle req’s. of

§27.03(l).

• 7. Health & Sanitation. Health Agency req’s. for food &

beverage safety, provision of potable water supply, provision for disposal of solid waste, and sewage disposal.

• 8. Emergency Services. Provide ability for emergency services to

respond to emergency situations.

• 9. Lighting. Lighting sources shall be aimed or shielded so direct

illumination is confined to the property.

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Proposal

Performance Standards. A performance standard is a minimum requirement that has to be met regardless of the type of event.

• 10. Signage. Permit 1 on-site sign not exceeding 6 s.f. in area

and 6 feet in height, and, with approval up to 2 off-site directional signs.

• 11. Other Permits & Laws. Event shall comply with all other local,

state and federal laws.

• 12. Site Restoration. Site shall be left free of debris, litter or any
• ther unsightly evidence of event upon completion.

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Proposal

Criteria to be Considered. Criteria provide a standard of measurement by which to evaluate a proposal and are used to establish conditions. [§32.06]

• 1. The zoning classification for the land for which the permit is

sought, with special scrutiny being given to proposals in residential or higher density areas;

• 2. The proximity of neighboring residences, businesses and

schools and whether or not a special event would have a detrimental effect on such uses.

• 3. The quantity and quality of public access roads to the site,

particularly whether the roads are capable of safely handling the number of patrons expected at the event.

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Proposal

Criteria to be Considered. Criteria provide a standard of measurement by which to evaluate a proposal and are used to establish conditions.

• 4. Availability of water and whether it will be of sufficient

quantity and quality for public consumption, for sanitary and health concerns and for adequate fire protection;

• 5. Availability of waste disposal and sanitary facilities and the

proximity of the site to a public water supply or water course that could be contaminated without proper facilities and protection being provided by the event’s organizers;

• 6. Proximity to emergency services (police, fire, medical) and

the ability of emergency services to effectively provide services to the site; taking into consideration conditions of access roads, volume of patrons, distance from station, etc.;

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Proposal

Criteria to be Considered. Criteria provide a standard of measurement by which to evaluate a proposal and are used to establish conditions.

• 7. The nature of the proposed event and the number of patrons

it is projected to attract;

• 8. Whether alcoholic liquor or cereal malt beverages will be

permitted at the site;

• 9. Anticipated weather conditions and organizer’s plans to

combat potential detrimental health problems resulting from excessive heat, cold, drought or precipitation;

• 10. Whether temporary structures will be constructed or erected

at the site and whether they conform to fire codes, if applicable;

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Proposal

Criteria to be Considered. Criteria provide a standard of measurement by which to evaluate a proposal and are used to establish conditions.

• 11. Organizer’s past history for similar events, whether in

Shawnee County or elsewhere;

• 12. Any other conditions that could detrimentally affect the public

health, safety, and welfare.

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS

Proposal

• Permit Procedure & Enforcement. The proposed

amendment establishes procedures for the enforcement of the special event regulations and reinforces that special events are temporary in nature; have a designated expiration date; and, do not run with the land. A special event permit shall be issued to the event organizer and is not transferrable to another person or entity and shall be clearly posted on site. The event organizer shall cooperate fully with emergency service personnel and public officials that have the authority to revoke the permit and close the event if it is found that continuation of the event would endanger the health, safety and welfare of event patrons

• r fails to conform to the conditions of the permit. [§32.07]

May 13, 2013, Planning Commission Hearing

SPECIAL EVENTS