Close ose Ou Out t Acti tivit vities ies fo for Part t D Gr - - PowerPoint PPT Presentation

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Out t Acti tivit vities ies fo for Part t D Gr Grantees, ntees, WI WICY Y and Youth th

Technical nical Assistan tance ce Webinar August st 28, 2012

Pres esent nted ed by:

The e HIV/AI AIDS S Bureau/ reau/ Divis ision ion of Communit unity HIV/AI AIDS S Progr gram ams Direc ector

• r: Dr. Margar

garit ita a Figuer ueroa

• a-Go

Gonz nzalez alez And And Offic ice of Federa deral l Assis istan ance Manage nagemen ent Divis ision ion of Grant ants Manag agem ement nt Opera ratio ions ns Direc ector

• r: John

hn Gallic icchio hio

Wh Why do do Al All l FY FY 20 2011 11Pa Part t D Gran antees tees ha have e to to clo lose e ou

• ut?

t?

• The Youth Services Initiative is closing

with the ending of the current project year on 8/31/12.

• The entire Ryan White HIV/AIDS

Program Part D WICY was competed in FY 2012.

Ag Agenda enda

• Close Out Activities
• Tangible Personal Property Report
• FFR, Expenditure Report
• Final Performance Report
• Work plan Summary Table
• MAI Report
• Transition Plan for WICY Patients to

Access Continuing HIV Medical Care

• 2012 RSR

AC ACRONYMS RONYMS

• DGMO Division of Grants Management

Operations

• EHB

Electronic Handbooks

• FFR

Federal Financial Report

• GMS

Grants Management Specialist

• MAI

Minority AIDS Initiative

• PO

Project Officer

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Out t Ac Acti tivit vities ies

• Outlined in HRSA Grants Policy
• Consist of Fiscal activities to account

for grant funds and tangible personal property

• Also includes HAB program

requirements for documenting grantee performance following the last RSR

Ta Tangible ngible Pr Property perty

• Property of any kind, except real

property, that has physical existence

• Includes equipment and supplies
• Provided by HRSA or acquired by the

recipient with award funds

• Federally-owned property consists of

items that were furnished by the Federal Government.

Ta Tang ngib ible le Pe Person

• nal

al Pr Prop

• per

erty ty Rep epor

• rt
• Ta

Tangib ible le Pe Personal al Pr Property ty Report: t: use SF SF-428. 8.

• The report must be submitted through EHB

within 90 days after the project period ends.

• Requirement: to report all federally-owned

property and acquired equipment with an acquisition cost of $5,000 or more per unit.

Fe Federal deral Fi Financial ancial Report

• rt (FF

FFR)

• Submit SF425 FFR via the EHB.
• Due 90 days after end of the Budget Period

(either 7/31/12 or 8/31/12) and Project Period.

• Report should be submitted by an

authorized official.

• No carryover requests will be approved for

unobligated balances.

Expenditure penditure Report

• rt
• This report will cover the expenditures for

the 12 month period of your last Budget Period (through 7/31/12 for WICY, 8/31/12 for Youth).

• Deadline for submission in EHB is 90 days

after end of the Budget Period

• The Expenditure Report should be

submitted with or after the FFR.

Ex Expenditure penditure Report

• rt (2)
• In Section B, enter your FY 2011

base grant award.

• The approved carryover funds from

FY2010 must listed in the middle columns.

• The total amount of expended grant

funds should equal that reported on the FFR.

Fi Final nal Pe Performance formance Report

• rt
• Submitted in EHB
• Deadline is 90 days after end of the

Project Period

• Includes
• 2012 Work Plan Summary Report
• MAI report
• Narrative about Transition Process for

existing WICY living with HIV to continue access HIV primary care

• Contact information for your program staff

MAI AI

• If your 2011 Notice of Award indicated

MAI funds as a Grant Specific Program Term, describe the specific ethnic or minority population(s) served by your program.

• You will provide a narrative and an

epidemiologic table re: activities performed in calendar year 2011 and 2012 through the end of the budget period.

MAI AI (2)

For each group, briefly describe:

• Outreach to recruit infected members of that

group.

• How infected persons who are members of

that group were identified.

• How these persons were enrolled in care

after being identified as infected.

• How these persons were retained in care

after enrollment.

MAI I (3)

Provide data for each group:

• Number enrolled in care at the beginning of

calendar year 2011

• Number newly identified during calendar year

2011 & 2012 to the end of the budget period.

• Number newly enrolled during calendar year

2011 & 2012 to the end of the budget period.

• Number lost to care during calendar year 2011

and 2012, i.e. no medical visits in the previous 12 months.

• Number enrolled at the end of calendar year

2011 and 2012 to the end of the budget period.

Sa Sample mple MAI AI Ta Table le fo for 2011

Group Start 1/1/2011 Recruited Enrolled Lost to Care Year End 12/31/11 African American Latino Asian/ Pacific Islander Native American/ Alaskan Native Other

Sa Sample mple MAI AI Ta Table le fo for 2012

Group Start 1/1/2012 Recruited Enrolled Lost to Care Budget End (7/31/12 or 8/31/12) African American Latino Asian/ Pacific Islander Native American/ Alaskan Native Other

Wo Work k Pl Plan n Pr Progress gress Su Summary mary

• Provide a table of your FY2011

work plan objectives and actual results from January 1, 2012 through the end of your budget period.

Wo Work k Pl Plan n Su Summary mary (2)

• Access To Care
• number of people who received HIV

counseling and testing un unde der Par art t D fu fund ndin ing

• The number of HIV positive tests;
• The number of ne

new HIV IV in infe fected ted patients enrolled in HIV primary medical care

Wo Work k Pl Plan n Su Summary mary (3)

• Comprehensive, Coordinated Primary

HIV Medical Care

• Total number of WICY provided HIV primary

medical care

• The number of women (25 years and older)

provided HIV primary medical care

• The number of youth (13-24) provided HIV primary

medical care

• The number of HIV-infected infants and children

provided HIV primary medical care

Wo Work k Pl Plan n Su Summary mary (4)

• The number of HIV indeterminate infants (0-2

years) followed under surveillance

• The number of pregnant women with HIV

provided prenatal services

• The number of youth with HIV who were

transitioned into adult medical care

• The number of patients (specify which target

populations) provided with treatment adherence services provided by a qualified clinician

Wo Work k Pl Plan n Su Summary mary (5)

• Number of persons who received

specific core medical services

• Number of persons who received

specific support services

• Provide the results of the Clinical

Quality Improvement projects performed during the budget period.

Tr Transitioning nsitioning HIV IV Pati tients ents

• Describe the activities your program will

undertake to ensure that your WICY HIV positive clients will have access to HIV medical care following closure of the current Part D project.

• If your agency will not be providing the care,

list the organizations with whom you will be developing MOUs, how medical records will be transferred, and how patients will be assisted in the transition period.

Gr Grantee ntee Contact tact In Info formation rmation

• The final item in the Performance

Report should be the names and contact information of grantee staff that will be available for fiscal and RSR inquiries in the future.

2012 12 RSR SR

• All FY 2011 Part D grantees are

required to submit the 2012 RSR for the portion of the year under this funding.

• The grantee portal will be open in

December 2012.

• More information will be available on

the HRSA/HAB TARGET Center.

Contact ntact In Info forma rmation tion

Grants Management

Your Grants Management Specialist

• r Adejumoke Oladele

301-443-2441 aoladele@hrsa.gov

Program

Your Part D Project Officer

• r Anna Huang, M.D.

301-443-3995 ahuang1@hrsa.gov