City of Grand Rapids Preliminary Fiscal Plan FY2018-FY2022 - - PowerPoint PPT Presentation

FY2018 Preliminary Fiscal Plan Review: Fire Department

City of Grand Rapids

Preliminary Fiscal Plan FY2018-FY2022

Presented May 9, 2017

FIRE DEPARTMENT

Overview

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• Top 1% of all fire departments in the United States
• CPSE Accredited Agency and ISO Class 2 designation
• Commitment to excellence in community based fire prevention/suppression activities
• All 11 stations are staffed with a risk based deployment model
• 15 units in service to meet our emergency and non-emergency outcomes
• Strong commitment to lean, data driven decisions and continuous improvement
• Residential Safety Program is producing solid positive outcomes
• FY18 Total Authorized Strength increases one position to 199 personnel
• Hiring plan in place to maintain a dynamic staffing level between 194 and 204

FY 2017 Amended Budget $29,575,322 FY 2017 Estimate Budget $29,575,322 FY 2018 Requested Budget $29,727,672

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 The citywide numbers for 2016 demonstrate sustainability for critical performance metrics, the result of

balancing the number and placement of crews in service with the risk in the community

 Empowering real-time analysis of data outliers throughout the workforce has contributed to more accurate

reporting

 These measures provide objective decision points as we continue to assess the need for station

replacement/relocation

 The recent introduction of Automatic Resource Location (ARL) has shown early promise for reducing

response times

FIRE DEPARTMENT

Response Outcomes

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 Kalamazoo Distribution is at 72.46% due

to a large amount of calls south of 36th street

 Covell Concentration is at 60.87% due to

incidents on the highway and the far southwest end of their district

 Leonard Concentration is at 46.55% due

to incidents along the highways and several in the far northeast corner of their district

 Chester Simultaneous at 9.00%,

requiring assistance 199 times

 Leonard Simultaneous at 9.23%,

requiring assistance 186 times

FIRE DEPARTMENT

Performance Gaps

Kalamazoo Avenue Station

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 The department continues to anticipate

extensive retirements and promotions

• ver the next 3-5 years

 A mentoring program for promoted

personnel was implemented in July of 2016 to provide opportunities for knowledge

• transfer. 21 promotees received a total of

1,704 hours of mentoring.

 The need for succession planning was

addressed in the FY2018 budget request

FIRE DEPARTMENT

Succession Planning

8 personnel received promotions within the GRFD during 2016: Captains

• Capt. Doug Carley

08/29 Lieutenants

• Lt. Lou Houtman 08/29
• Lt. Steve MacBride 08/29

Equipment Operators E.O. Merle Jones 08/29 E.O. Greg Miller 08/29 E.O. Roy LaGrone 08/29 E.O. Jorden Haisma 08/29 E.O. Dan Weatherwax 08/29 11 personnel concluded their service with the GRFD during 2016.

• Capt. Tim Szotko January 4

E.O. Jeff Madura January 4 E.O. Denis Hatt January 6 Fire Chief Laura Knapp January 9 D.C. Kevin Sehlmeyer January 12 F.F. Dan Overbeek February 28

• Lt. Scott DeVoll July 5

F.F. Stanley Burns July 22 E.O. Jeff Steere August 22 E.O. June Faber November 19 *Lt. David Knisley May 8

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 The GRFD maintained accredited

status, one of 234 agencies in the world

 The first Annual Compliance Report was

successfully submitted

• For 11 strategic recommendations:

2 are complete, 9 are in process

• For 10 specific recommendations:

2 are complete, 8 are in process

 Providing leadership to the Michigan-

Ohio-Indiana accreditation consortium. Hosted one event in Grand Rapids

FIRE DEPARTMENT

Accreditation

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• Over 6,759 homes visited with 41,666 smoke alarms installed
• Occurrence of fires is 2.8 times more likely in non-RSP vs RSP participant homes
• Equipment funding is built into FY18 budget
• Grants continue to be sought after to assist with program expenditures
• 69.84% of available appointments were scheduled, with an 89.33% completion rate

FIRE DEPARTMENT

Community Risk Reduction - Residential Safety Program

Fires in 1&2 Family Dwellings Since Program Inception Status Homes Incidents Rate No RSP 48,337 662 1.37% RSP 6,759 33 .49% Total 55,096 695 1.26%

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• The Fire Prevention Captain has been reinstated for

FY18, providing:

• Design and implementation of a Risk Based Inspection Cycle

(RBIC) to capture moderate and low risk occupancies

• Supervisory flexibility and a path for succession

planning within the prevention division

• 4 Fire Prevention Inspectors/Investigators will continue

to manage the FLS process and High Risk inspection program for almost 2,000 occupancies

• The Fire Hazard Inspector remains assigned solely to

performing new construction and plan reviews due to vigorous development within the city

FIRE DEPARTMENT

Community Risk Reduction - Fire Prevention

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 Capital reserve fund contributions match

the anticipated capital expenditures

 In process of purchasing two engines to

complement the existing fleet of front line apparatus

 Platform 2 Refurbishment - $569,136  The plan went through the PDCA cycle this

year, with current operational considerations and actual vs. projected refurbishment costs analyzed

FIRE DEPARTMENT

Apparatus Reset Plan

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FIRE DEPARTMENT

Capital Projects

• Automatic External Defibrillators - $24,000
• Fire Station Consultant - $100,000
• Platform 2 Refurbishment - $569,136
• Fire Apparatus Hose - $38,000
• Fire Boots - $24,375
• Personal Protective Equipment - $94,000
• Thermal Imaging Cameras - $60,000

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 The GRFD attempts to capitalize on every

available grant opportunity

 Currently seeking funding for the

Residential Safety Program to offset program expenditures and distribute Carbon Monoxide alarms to residents

 Significant funding was received for

Self Contained Breathing Apparatus and Residential Safety Programs

 Since 2012, the department has submitted

for $5,945,091 in grants and received approval for $2,953,231 in funding

FIRE DEPARTMENT

Grants

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FIRE DEPARTMENT

General Fund Budget