Cheryl Catron Florida Department of Transportation CERTIFIED - - PowerPoint PPT Presentation

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Cheryl Catron Florida Department of Transportation CERTIFIED - - PowerPoint PPT Presentation

Dec 13, 2022 292 likes •1.16k views

CERTIFIED PAYROLLS USDOL regulations in 29 CFR 5.5 FHWA 1273 IV. DBRA Provisions Specification 7-16 Prevailing Wages Compliance Manual, Chapter 6 Cheryl Catron Florida Department of Transportation CERTIFIED PAYROLLS Davis is Bacon and

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SLIDE 1

CERTIFIED PAYROLLS

USDOL regulations in 29 CFR 5.5 FHWA 1273 – IV. DBRA Provisions Specification 7-16 Prevailing Wages Compliance Manual, Chapter 6

Cheryl Catron

Florida Department of Transportation

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SLIDE 2

CERTIFIED PAYROLLS – Davis is Bacon and Related Acts

The “government contract acts”

  • Davis Bacon Act
  • Copeland Act
  • Fair Labor Standards Act
  • Contract Work Hours and Safety Standards Act

Regulate

  • Payment of wages
  • Record keeping and reporting
  • Overtime pay

Florida Department of Transportation

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SLIDE 3

CERTIFIED PAYROLLS – Davis is Bacon and Related Acts

FDOT contracts which require compliance with the “government contract acts” include:

  • Special Provision Sub-article 7-1.1 which invokes

FHWA 1273, May 1, 2012 -- included in its entirety

  • And Sub-article 7-16, Wage Rates for Federal Aid

Projects

Florida Department of Transportation

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SLIDE 4

CERTIFIED PAYROLLS – Davis is Bacon and Related Acts

THIS TRAINING ON CERTIFIED PAYROLLS IS AN OVERVIEW. NOT A “HOW TO” FOR PAYROLL COMPLETION. THIS TRAINING IS TO HELP THOSE WHO REVIEW SUBMITTED CERTIFIED PAYROLLS.

Florida Department of Transportation

LOCAL AGENCY PROJECTS

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SLIDE 5

CERTIFIED PAYROLLS – Davis is Bacon and Related Acts

We will go over various aspects of the requirement.

  • What it means for us
  • Prevailing Wages
  • Tracking and reviewing payrolls
  • Noncompliance
  • Labor Interviews

Florida Department of Transportation

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SLIDE 6

CERTIFIED PAYROLLS – FHWA 1273

REQUIREMENT APPLIES TO:

  • All federally funded construction projects of $2,000 or more
  • Projects located within the right-of-way of a roadway that is functionally

classified as a Federal-aid highway

  • Excludes roadways functionally classified as local roads or rural minor collectors.
  • FOR LAP – FUNDING SOURCE CAN DICTATE IF DBRA

REQUIREMENTS APPLY, even if it is a local road

  • For LAP, generally, only Recreational Trail Projects/RTP’s are exempt
  • The prime and every subcontractor of every tier or level
  • Regardless of subcontract dollar amount

Florida Department of Transportation

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SLIDE 7

CERTIFIED PAYROLLS

Florida Department of Transportation

Required for all laborers and mechanics working

  • n the job site.

Does not apply to Supervisors or Professionals.

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SLIDE 8

CERTIFIED PAYROLLS

WHAT IT MEANS TO CONTRACTORS:

  • WAGES
  • Prevailing Wage Rates apply (minimum pay rates)
  • For all laborers and mechanics
  • Apply to prime, all subs, temporary agencies and operators under rental agreement
  • No matter the tier or the dollar amount of the subcontract or agreement
  • PAY WEEKLY
  • Wages are paid weekly to all laborers and mechanics
  • REPORT WEEKLY
  • Certified Payrolls are Submitted weekly, 7 days from pay date
  • NO WORK payrolls are not required (See Compliance Manual 6.5.2)
  • PAYROLLS ARE CERTIFIED
  • Contractors report AND certify by signature
  • LABOR INTERVIEWS
  • On-Site workers and truckers may be interviewed by Project Administrative staff/RCS at any time.

Florida Department of Transportation

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SLIDE 9

CERTIFIED PAYROLLS

WHAT IT MEANS TO THE PRIME:

  • PRIME SUBMITS ALL CERTIFIED PAYROLLS TO THE PROJECT RCS.
  • Collects from its subcontractors
  • PRIME IS RESPONSIBLE FOR PAYROLL SUBMISSIONS.
  • Timely and Accurate
  • Communication is between PRIME and RCS.
  • Violations and Notices are issued to the Prime.
  • ALL NEW CLASSIFICATION REQUESTS ARE SUBMITTED BY PRIME.

Florida Department of Transportation

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SLIDE 10

CERTIFIED PAYROLLS

WHAT THIS MEANS FOR RCS:

  • KEEP WAGE DECISION AT HAND & NEW CLASSIFICATIONS
  • TRACK PAYROLLS FOR TIMELY RECEIPT
  • Ask prime for pay week and pay dates for prime and all subs
  • Notify prime when late – Send NNC -- Don’t Wait!
  • REVIEW PAYROLLS PROMPTLY
  • Mark receipt date, review date and initials of RCS
  • Check over first payrolls EXTRA CAREFULLY.
  • Issue NNC or Payroll Violation as necessary
  • LABOR INTERVIEWS are performed

Florida Department of Transportation

RECEIVED NOV 1-2016

REVIEWED 11/1/16 CC

M-F Pay Week Pay Day Next Wed

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SLIDE 11

CERTIFIED PAYROLLS – RECAP so far

WHAT’S THE NEXT STEP?

RCS cannot read the blurry payroll. Contact the prime to send clear copy. RCS does not see the Superintendent on payrolls. Not required. RCS asks for pay date information. Learns sub pays bi-weekly. Required to pay weekly.

Florida Department of Transportation

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SLIDE 12

CERTIFIED PAYROLLS -- RECAP

SEE, YOU KNOW A LOT ALREADY!!

Florida Department of Transportation

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SLIDE 13

CERTIFIED PAYROLLS – Resident Compliance Specialist / RCS

  • Prime submits certified payrolls.
  • RCS tracks their receipt.
  • RCS reviews each certified payroll.
  • Compares payroll with Daily Work Report

Florida Department of Transportation

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SLIDE 14

Florida Department of Transportation

Payroll Tracking Log (example)

RCS – CREATE A SYSTEM OR TRACKING LOG FOR PAYROLLS. ASK CHERYL FOR SAMPLE EXCEL LOG.

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SLIDE 15

PREVAILING WAGES – Specification 7-16 16

7-16 Wage Rates for Federal-Aid Projects. For this Contract, payment of predetermined minimum wages applies. The U.S. Department of Labor (USDOL) Wage Rates applicable to this Contract are listed in table below, as modified up through ten days prior to the opening of bids.

Florida Department of Transportation

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SLIDE 16

PREVAILING WAGES – Compliance Manual 6.2

  • These are minimum hourly rates
  • Classifications, Wages and Fringe Benefits
  • County
  • Type – Highway, Heavy, Building, Residential
  • Per the prime’s contract with Local Agency
  • SPECIFICATION 7-16

Florida Department of Transportation

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SLIDE 17

WAGE RATE DECISIONS – For LAP Projects

DO THE WAGE RATES IN THE BID DOCS EVER CHANGE?

  • Table or decision remains the same
  • Based on County and Type
  • Check the Revision or modification date that

applies.

  • Locks in 10 days before bid letting/bid opening

date.

  • If award date is 90 days from bid open date, the

current modification date applies.

Florida Department of Transportation

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SLIDE 18

CERTIFIED PAYROLLS – For LAP Proje jects

We have discussed

  • What it means for us
  • Prevailing Wages

Now we can discuss

  • Tracking and reviewing payrolls
  • Reminder – What is required?

Florida Department of Transportation

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SLIDE 19

Florida Department of Transportation

FHWA 1273, IV. DBRA Provisions, 1. Minimum Wages --

  • a. All laborers and mechanics

Employed or working upon the site of work, Will be paid unconditionally and Not less than once a week, and Without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by the Secretary of Labor under the Copeland Act (29 CFR part 3)), The full amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment Computed at rates not less than those contained in the wage determination

  • f the Secretary of Labor……..,

Regardless of any contractual agreement alleged between contractor and worker.

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SLIDE 20

Florida Department of Transportation

CERTIFIED PAYROLLS – FORMS or FORMAT

  • Two parts to Certified Payrolls
  • Statement of Compliance (Certifies)
  • Wage and Hour Record (Payroll)
  • WH-347 form or FDOT # 700-010-69
  • Instructions in Compliance Manual 6.5.15
  • Can use other format – Same info.
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SLIDE 21

Florida Department of Transportation

As Resident Compliance Specialists LET’S REVIEW THE FDOT PAYROLL FORM STARTING WITH THE STATEMENT OF COMPLIANCE. Si Signature ature PAGE CERTIFIES THE PAYROLL PAYROLL - REPORTING REQUIREMENTS –

FHWA 1273 IV DBRA, 3 Payrolls and basic records, b(2)

Compliance Manual 6.5.15 -- Payroll form Instructions

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SLIDE 22

Florida Department of Transportation

FDOT PAYROLL FORM # 700-010-69

STATEMENT OF COMPLIANCE Review Sample Provided. See Errors?

FICTITIOUS SAMPLE - FOR TRAINING PURPOSES ONLY

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SLIDE 23

Florida Department of Transportation

PAYROLL - REPORTING REQUIREMENTS –

FHWA 1273 IV DBRA, 3 Payrolls and basic records, b(2)

Payroll form Instructions to Contractors, excerpt from Compliance Manual 6.5.15 --

FEDERAL # INCLUDES YEAR

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SLIDE 24

Florida Department of Transportation

PAYROLL - REPORTING REQUIREMENTS –

FHWA 1273 IV DBRA, 3 Payrolls and basic records, b(2)

Compliance Manual 6.5.15 -- Payroll form Instructions

STATEMENT OF COMPLIANCE

Section (1) Description of Deductions – “SEE ATTACHED PAYROLL” or similar, is recommended Section (2) Section (3) Section (4) (a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS OR PROGRAMS Section (4) (b) WHERE FRINGE BENEFITS ARE PAID IN CASH Section (4) (c) EXCEPTIONS: List CRAFT and EXPLANATION REMARKS NAME AND TITLE – Same person listed as Signatory on first line

SIGNATURE – MUST BE ACTUAL SIGNATURE or ENCRYPTED DIGITAL SIGNATURE

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SLIDE 25

Florida Department of Transportation

PAYROLL - REPORTING REQUIREMENTS –

FHWA 1273 IV DBRA, 3 Payrolls and basic records, b(2)

Compliance Manual 6.5.15 -- Payroll form Instructions

STATEMENT OF COMPLIANCE

SIGNATURE – MUST BE ACTUAL SIGNATURE or ENCRYPTED DIGITAL SIGNATURE SAMPLE:

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SLIDE 26

Florida Department of Transportation

LET’S REVIEW THE FDOT PAYROLL FORM WAGE AND HOUR RECORD KEEP IN MIND THE REQUIREMENTS FOR REPORTING WAGES AS FOLLOWS.

PAYROLL – WAGE AND HOUR RECORD 700-010-69

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SLIDE 27

Florida Department of Transportation

PAYROLL REPORTING REQUIREMENTS – FHWA 1273 Section IV DBRA, #3- Payrolls and basic records, b.(1) Wage and Hour Record

  • 1. EMPLOYEE NAME and ID #
  • 2. CORRECT CLASSIFICATION
  • 3. DAILY AND WEEKLY NUMBER OF HOURS WORKED ON PROJECT
  • 4. HOURLY RATES OF CASH WAGES PAID & FRINGE BENEFITS
  • 5. PROJECT GROSS WAGES
  • 6. WEEKLY GROSS WAGES
  • 7. DEDUCTIONS
  • 8. ACTUAL OR NET WAGES PAID
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SLIDE 28

Florida Department of Transportation

PAYROLL – WAGE AND HOUR RECORD – Fictitious Sample

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SLIDE 29

Florida Department of Transportation

PAYROLL REPORTING REQUIREMENTS – FHWA 1273 IV DBRA, 3 Payrolls and basic records, b(1) Wage and Hour Record - Header

  • Review project and payroll information in the top, header section.
  • Make sure all necessary entries are completed.
  • Is it all Accurate?
  • Federal project numbers (not Local Agency project numbers)
  • All header information stays the same/template.
  • Payroll number and week ending date updates for each payroll.
  • Final payroll must be marked as FINAL.
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SLIDE 30

Florida Department of Transportation

PAYROLL REPORTING REQUIREMENTS – FHWA 1273 IV DBRA, 3 Payrolls and basic records, b(1) Wage and Hour Record – Columns of Payroll Data

Notice the Column Numbers (1), (2), (3), etc. Review each column and line entry. Race and Gender is not required but preferred by FDOT. Must show Project Gross and Weekly Gross – even if the same. FICA deduction (Social Security and Medicare, employee deduction) Withholding tax, as applies “Other” deductions – Must be named on column or Deduction Sheet

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SLIDE 31

Florida Department of Transportation

CERTIFIED PAYROLL – DEDUCTION RECORD

HEADER INFORMATION SAME AS WAGE AND HOUR RECORD. COLUMN ABBREVIATIONS SHOULD BE CLEAR – ASK PRIME IF YOU DON’T KNOW. DEDUCTION RECORD IS OPTIONAL. CONTRACTORS INCLUDE IT AS NEEDED.

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SLIDE 32

Florida Department of Transportation

CERTIFIED PAYROLL – FRINGE BENEFITS

HEADER INFORMATION SAME AS WAGE AND HOUR RECORD. COLUMN ABBREVIATIONS SHOULD BE CLEAR – ASK PRIME IF YOU DON’T KNOW. THIS FRINGE SHEET IS OPTIONAL. CONTRACTORS SUBMIT IF IT APPLIES.

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SLIDE 33

Florida Department of Transportation

PAYROLL REVIEW

CALCULATE -- Are Total Hours ACCURATE? COMPARE – Is prevailing wage minimum met? CALCULATE – Total Hours worked x Pay rate listed.

DO THE MATH!

COULD FIND SLIGHT ROUNDING DIFFERENCES. (Contractor can expand the column size in Excel.)

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SLIDE 34

Florida Department of Transportation

Classifications and Wages Applicable Wage Rate Decision Sample: ORANGE COUNTY HIGHWAY

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SLIDE 35

Florida Department of Transportation

Cash Rates Fringes CARPENTER, INCLUDES FORM WORK $ 15.73 0.00 CEMENT MASON/ CONCRETE FINISHER $ 12.95 0.31 LABORER: COMMON OR GENERAL $ 10.95 0.00

General Decision Number: FL160223 04/15/2016

Construction Type: Highway County: Orange County in Florida

$ 12.95 + .31 $ 13.26

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SLIDE 36

CERTIFIED PAYROLLS

Florida Department of Transportation

Classifications Fringe Benefits Deductions

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SLIDE 37

Florida Department of Transportation

Classifications

  • Per wage table that applies
  • New Classification Request -Compliance Manual 6.3
  • Applies to this project only
  • http:www.fdot.gov/construction/wage.shtm
  • Classification Request Manager(WRD) –
  • Submitted by prime
  • Discussed in Pre-Construction Conference Agenda
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SLIDE 38

Florida Department of Transportation

Classifications

  • Each worker’s Classification should

conform to the work performed.

  • Laborer: Common/General
  • Not a catch-all
  • Highest classification gets reported
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SLIDE 39

Florida Department of Transportation

Classifications on payrolls

If employee performs work in more than one classification:

  • Separate line per classification

OR

  • List Highest classification and pay

its pay rate for all hours worked.

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SLIDE 40

Florida Department of Transportation

Multiple Classifications

Same worker - Separate lines for each Classification

SAME WEEKLY GROSS $ 410.00 Should be listed.

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SLIDE 41

Florida Department of Transportation

Multiple Classifications

One line of payroll data, highest classification

RENEE worked as Laborer and as Cement Mason/ Concrete Finisher. Payroll can report her hours at the higher classification name and all hours worked show pay at the rate of the higher classification she worked that week, Cement Mason/ Concrete Finisher.

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SLIDE 42

Florida Department of Transportation

INDEPENDENT CONTRACTOR FEID NUMBER SUBLET OR RENTAL AGREEMENT ON ITS OWN PAYROLL -- NOT ON PRIME’S OR OTHER SUBS’ PAYROLLS – NAME, CLASSIFICATION, HOURS WORKED WORKING OWNER 20% EQUITY AND PARTICIPATE IN MANAGEMENT SUBMIT SIGNED LETTER STATING OWNERSHIP PAYROLLS – NAME, ID #, OWNER-541 EXCLUDED WORKING FOREPERSON PAYROLL OF EMPLOYER FOREPERSON + CLASSIFICATION AND ALL OTHER PAYROLL DATA FOR EXAMPLE: FOREMAN-CARPENTER

SOME PAYROLLS MAY SHOW THESE CLASSIFICATIONS

Signed letter submits WITH certified payroll. RCS keeps it on file. Applies for this project only.

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SLIDE 43

Florida Department of Transportation

Fringe Benefits – Compliance Manual 6.8

A Wage Determination/WD may contain two separate requirements for any individual classification: Hourly Rate (Monetary Wage) and Fringe Benefit (Payments for a bona fide fringe benefit) = Prevailing Wage for the Classification

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SLIDE 44

Florida Department of Transportation

Fringe Benefits – Compliance Manual 6.8

Contractors can meet the WD requirement for a classification by combinations of cash and bona fide fringe benefits:

  • Paying the sum in cash
  • Paying cash and paying or incurring cost for

bona fide fringe benefits

  • Any combination of the above
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SLIDE 45

Florida Department of Transportation

Fringe Benefits – Compliance Manual 6.8

WHAT IS A FRINGE BENEFIT?

We all know what CASH WAGES are. BUT……

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SLIDE 46

Florida Department of Transportation

Fringe Benefits – Compliance Manual 6.8

  • Funded benefit plans
  • Insurance
  • Pension and 401k
  • Unfunded benefit plans
  • Vacation, holidays and PTO
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SLIDE 47

Florida Department of Transportation

Fringe Benefits – Compliance Manual 6.8

  • Bona fide fringe benefits do not

require USDOL approval.

  • It’s not a fringe benefit if it can

be taken away or if employee at some point may have to forfeit.

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SLIDE 48

Florida Department of Transportation

Fringe Benefits – Compliance Manual 6.8

To satisfy Davis Bacon requirements

Deductions that are required by law cannot be counted as fringe,

such as Taxes, Social Security, Worker’s Compensation or Unemployment Compensation.

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SLIDE 49

Florida Department of Transportation

Fringe Benefits – Compliance Manual 6.8

  • Contractors may decide to pay lower cash wages and
  • ffset that by offering fringe benefits or higher fringes

than are shown on the WD.

  • If minimum monetary rate is reduced and fringes are used

to meet the prevailing wage:

  • Employee’s approval is not required, but
  • Plan has to be communicated to employee in writing.
  • Prime may have to show proof.
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SLIDE 50

Florida Department of Transportation

Fringe Benefits

Fringe Benefits are calculated based on 40 hr. work week x 52 weeks in the year = 2080 hours.

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SLIDE 51

Florida Department of Transportation

Fringe Benefits

Contractors are to provide those calculations for any employees that are paid cash and fringes to meet the minimum pay rate.

Sample Calculations in Compliance Manual 6.8.7

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SLIDE 52

Florida Department of Transportation

HELPFUL TOOL from D5 Fringe Benefit Payroll Worksheet

EXCEL WORKSHEET ASK Cheryl

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SLIDE 53

Florida Department of Transportation

What about Overtime Pay when fringes are used? Fringe benefit $$ amount does not get calculated at time and a half. Fringes get calculated for every hour worked, including OT hours.

AT STRAIGHT PAY, NOT TIME AND A HALF

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SLIDE 54

Florida Department of Transportation

OVERTIME PAY – Reminder

Fringe Benefit calculations are based on a 40 hour work week x 52 weeks = 2080 Hours/yr. Overtime hours are not accounted for. Fringe amounts owed may need to be paid in CASH.

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SLIDE 55

Florida Department of Transportation

Deduction Standards– Copeland Act

Deductions are allowed:

  • As required by law (taxes, court orders)
  • As requested by employee (loans, etc.)
  • NEED employee authorization
  • As benefits employee (union dues, etc.)
  • Not against any existing law
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SLIDE 56

Florida Department of Transportation

Deduction Standards What is allowed or not? Compliance Manual TABLE 6.5.3.1

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SLIDE 57

Florida Department of Transportation

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SLIDE 58

Florida Department of Transportation

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SLIDE 59

Florida Department of Transportation

IF YOU ARE UNFAMILIAR WITH A CLASSIFICATION, A FRINGE BENEFIT OR A DEDUCTION ON A PAYROLL, CONTACT D5 LAP OVERSIGHT OR DCCM.

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SLIDE 60

Florida Department of Transportation

THERE’S MORE?????

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SLIDE 61

CERTIFIED PAYROLLS – For LAP Projects

We have discussed

  • What it means for us
  • Prevailing Wages
  • Tracking and reviewing payrolls

Next up

  • Noncompliance

Florida Department of Transportation

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SLIDE 62

Florida Department of Transportation

NONCOMPLAINCE

Errors or Omissions Payroll requirements

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SLIDE 63

Florida Department of Transportation

COMPLIANCE ENFORCEMENT

REQUIREMENTS APPLY ACCOUNTABILITY

PRIME FULFILLS CONTRACT

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SLIDE 64

Florida Department of Transportation

Noncompliance Communications TABLE 1.6.5.1 Compliance Manual

NOTICES OF NONCOMPLIANCE / NNC PAYROLL VIOLATION / PV DEFICIENCY WARNING LETTER/ DWL DEFICIENCY LETTER / DL – Withhold pay

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SLIDE 65

Florida Department of Transportation

LAP -- THINGS TO CONSIDER:

  • COMPLIANCE MANUAL IS BASED ON GRADING SYSTEM –

CONTRACTOR’S PAST PERFORMANCE RATING/CPPR

  • NO CPPR ON LOCAL AGENCY PROJECTS
  • LOCAL AGENCIES / RCS DETERMINE THE NONCOMPLIANCE

PROCEDURES TO BE FOLLOWED.

  • INFORM AT PRE-CONSTRUCTION CONFERENCE
  • ADJUST COMMUNICATION SAMPLE LETTERS FOR LAP
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SLIDE 66

Florida Department of Transportation

LAP – MONTHLY COMPLIANCE UPDATE:

  • RCS TO SEND MONTHLY NOTICE OF NONCOMPLIANCE
  • TO THE PRIME
  • COPY THE LOCAL AGENCY
  • COPY D5 LAP COMPLIANCE OVERSIGHT/CHERYL
  • BEFORE ANY PAY APP IS PAID TO PRIME
  • LOCAL AGENCY – GET CONFIRMATION FROM RCS

ON THE PRIME’S STATUS OF COMPLIANCE

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SLIDE 67

Florida Department of Transportation

NOTICE OF NONCOMPLIANCE/NNC

  • RCS creates, signs and sends to prime. Copy D5
  • Can be an email, NNC in subject line
  • Errors on Statement of Compliance or Late

Payrolls, send anytime

  • Unresolved compliance issues send at end of

month or before pay estimates

  • Bulletin Board out of compliance
  • Requested documents not submitted
  • Resolution Due 7 business days after Issue Date

Signed and Sent 11/1/16; Due 7 business days after 11/1/16; Due date is: 11/10/16

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SLIDE 68

Florida Department of Transportation

PAYROLL VIOLATION - FORM 700-010-59

  • Violations on Wage and Hour Record
  • Due 20 Days from prime’s receipt date
  • Day 1 is receipt date
  • RCS creates and signs

PA signs

  • Email it to Prime
  • Copy D5 LAP Compliance Oversight/Cheryl
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SLIDE 69

Florida Department of Transportation

PAYROLL VIOLATION – FORM 700-010-59

Page 2 of the form:

VIOLATION CODE 1 – TIME AND A HALF NOT PAID FOR OVERTIME HOURS WORKED VIOLATION CODE 3 – IMPROPER CLASSIFICATION VIOLATION CODE 4 – HOURLY RATE IS LESS THAN MINIMUM RATE FOR THE CLASSIFICATION WORKED VIOLATION CODE 5 – MATHEMATICAL ERRORS ON PAYROLL VIOLATION CODE 6 – UNAUTHORIZED DEDUCTIONS VIOLATION CODE 7 – OTHER, EXPLAIN IN COMMENT SECTION OF FORM

Always include page 2. Do NOT send Labor Interview to prime.

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SLIDE 70

Florida Department of Transportation

RESOLUTION OF PAYROLL NNC or VIOLATION SUPPLEMENTAL CERTIFIED PAYROLL and IF APPLICABLE, PROOF OF PAYMENT MADE AND RECEIVED BY EMPLOYEE.

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SLIDE 71

Florida Department of Transportation

WHAT IS A SUPPLEMENTAL CERTIFIED PAYROLL? REQUIRED TO RESOLVE ALL PAYROLL VIOLATIONS. SUPPLEMENTS THE ORIGINAL PAYROLL (Both parts)

  • LISTS CORRECTED INFORMATION
  • ADDITIONAL MONIES OWED
  • NEW STATEMENT OF COMPLIANCE

IS NOT SAME DATE AS ORIGINAL PAYROLL

  • FILE IT WITH ORIGINAL PAYROLL
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SLIDE 72

Florida Department of Transportation

No Response or Resolution DEFICIENCY LETTER – Can withhold $$$$

  • When Prime does not resolve NNC or PV
  • RCS prepares for Project Administrator/PA to issue
  • Sample communications are available

Compliance Workbook

  • Chapter 1 – Reference Guide section
  • Adjust wording for LAP
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SLIDE 73

CERTIFIED PAYROLLS – For LAP Projects

We have discussed

  • What it means for us
  • Prevailing Wages
  • Tracking and reviewing payrolls
  • Noncompliance

Florida Department of Transportation

Last – VITAL – Labor Interviews

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SLIDE 74

Florida Department of Transportation

LABOR INTERVIEWS

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SLIDE 75

Florida Department of Transportation

WHEN CONTRACTS INCLUDE REQUIREMENT OF DAVIS BACON & RELATED ACTS/DBRA… CERTIFIED PAYROLLS ARE DUE. LABOR INTERVIEWS ARE CONDUCTED. HOW MANY PER MONTH? WHAT’S THE NUMBER BASED ON?

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SLIDE 76

Florida Department of Transportation

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SLIDE 77

Florida Department of Transportation

Labor Interview - FDOT Form 700-10-63

  • Conducted by Administrative Team
  • Start with Section H - Observation
  • Private interview
  • Employee is asked. Interviewer records.
  • Monthly
  • Interview Prime and all Subs, Temp Agencies,

Rental Agreement Operator

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SLIDE 78

Florida Department of Transportation

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SLIDE 79

Florida Department of Transportation

Labor Interviews --Form 700-10-63

  • SECTION A -- RCS

RCS completes the header Section A with project information. Provide copies for those who will interview.

  • SECTION B -- INTERVIEWER

Interviewer gives full name, signature, employer and date.

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SLIDE 80

Florida Department of Transportation

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SLIDE 81

Florida Department of Transportation

Labor Interview FDOT Form 700-10-63

  • SECTION H
  • Describe Employee’s work observed
  • SECTION I
  • Describe Tools or Equipment used
  • SECTION J
  • Interviewer Comments
  • SECTION 1 – Now start the Interview
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SLIDE 82

Florida Department of Transportation

Labor Interview --Form 700-10-63

  • SECTION 1
  • EMPLOYEE information and signature
  • SECTION 2
  • Job and Pay data supplied by Employee
  • SECTION 3
  • Deduction data supplied by Employee
  • SECTION 4
  • Fringe data and comments by Employee
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SLIDE 83

Florida Department of Transportation

Labor Interview – Form 700-10-63 Interviewer gives to RCS promptly.

  • SECTION D – RCS Review
  • RCS gives name and date.
  • Number L – As indicated in Observation (H

and I) without regard to payroll.

  • RCS compares with payroll & Daily Work Report
  • Follow up as necessary
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SLIDE 84

Florida Department of Transportation

Labor Interviews – RCS reviews

thoroughly and follows up BEST PRACTICES:

  • Conduct Interviews at start of month AND
  • First day of a contractor on site
  • Do Labor Interviews along with CUF Observations
  • n DBE’s.
  • DWR states, “Labor Interview performed.”
  • RCS files AND tracks interviews (log or list)
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SLIDE 85

Labor Interviews – RCS reviews

thoroughly and follows up WHAT DOES REVIEW THORUOUGHLY MEAN? FOLLOW UP ON ……. ANY DIFFERENCES WITH PAYROLLS OR DAILY WORK REPORTS OR KNOWN DATA

Florida Department of Transportation

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SLIDE 86

HAP HAPPY PY!

Florida Department of Transportation

COOL!

SMART!