Cheryl Billard Bartow County Assistant Elections Supervisor (770) - - PowerPoint PPT Presentation

Cheryl Billard

Bartow County Assistant Elections Supervisor (770) 387-5098 billardc@bartowga.org # of Active Voters: 68,282 # of Election Day Polling Places: 16 # of Advance Voting Locations: 4

GAVREO Conference December 2019

UOCAVA Timeline - County Level

• 49-45 Days Before Election – UOCAVA Mailing Period
• Ongoing – Issuing ASAP once an application is received
• Day Before Election – No ballots issued per O.C.G.A. §

21-2-384

• Election Day – Postmark deadline for UOCAVA voters
• 3 Days Post-Election – Deadline to receive a UOCAVA

ballot for inclusion in official results

GAVREO Conference December 2019

Suggested Pre-Mailing Preparation

• Reach out to previous UOCAVA voters reminding

them to submit a new application for the 2020 cycle

• Familiarize yourself with FVAP.org, especially the

form wizard

• Make template letters for written and emailed

correspondence to UOCAVA voters requesting more information or clarification

GAVREO Conference December 2019

Suggested Pre-Mailing Preparation

• Have a system of organizing physical paperwork, including

treating FPCAs as registration forms as needed – Make a master copy per voter and track all elections – Make a copy per election per voter

• Make sure processes and procedures are documented in

case of a personnel emergency; if the person or people responsible for UOCAVA can’t be at the office for an extended period, institutional knowledge is important.

GAVREO Conference December 2019

FPCAs as Registration Forms

• Requires an original signature to be used in this

way

• State registration cutoff dates apply
• Update the voter’s mailing address on their

registration record

• Be sure to track all ballot issue/return information
• n a clearly-marked copy, not the original

GAVREO Conference December 2019

UOCAVA Applications

• Check all absentee ballot applications that

your office receives carefully for UOCAVA status.

• Make sure all applications have a valid mailing

address, even if EBD is their preference – EBDs are only issued if a federal candidate is on the ballot.

GAVREO Conference December 2019

UOCAVA Applications

• Ensure a party designation on each

application before any primary or primary runoff

– Reach out to the voter ASAP using all available mediums to clarify – Keep copies of your correspondence with their application

GAVREO Conference December 2019

Issuing UOCAVA Ballots

• EBDs

– Only available for elections with a Federal candidate – Ballot must be mailed back, cannot be emailed/faxed/etc

• Mail

– Be sure to include a SWAB and all necessary envelopes in non-runoff elections – SWAB will be posted on the SOS site in the event of a runoff

GAVREO Conference December 2019

UOCAVA Voter Appears in Person

• Advance Voting

– Surrender ballot or sign affidavit if the ballot is not yet returned – Clerk will remove rollover designation in Enet temporarily in order to issue the ballot

• Election Day

– Same as other absentee voters

GAVREO Conference December 2019

Returned Ballots

• Follow a similar procedure for check in, oath

verification, and secure storage as all other absentee ballots

• All EBDs will be need to be duplicated onto

scannable ballots by a vote review panel; account for this process in your election timeline

GAVREO Conference December 2019

Returned Ballots

• Under law, UOCAVA voters have until three

days after the election to turn in their ballots

• If a voter returns a FWAB and their EBD/Mail

ballot, the FWAB is not counted and filed unopened with the rest of the election records.

GAVREO Conference December 2019