Charter Leaders Meeting May 11, 2017 The Santa Clara County Office - - PowerPoint PPT Presentation

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Charter Leaders Meeting May 11, 2017 The Santa Clara County Office - - PowerPoint PPT Presentation

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Charter Leaders Meeting May 11, 2017 The Santa Clara County Office of Education is committed to serving, inspiring, and promoting student and public success. Introduction/Review Agenda/Updates

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Charter Leaders Meeting

The Santa Clara County Office of Education is committed to serving, inspiring, and promoting student and public success.

May 11, 2017

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Introduction/Review Agenda/Updates

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Welcome/Introductions……………………………………...ALL Agenda Review and Meeting Goals: ……………………..Khristel Johnson Framing Our Future: SCCOE 2015-2019 Strategic Plan

  • Goal 1 - Strategic Actions:

Improve student equity and access to high quality education

  • Goal 2 - Strategic Actions:

Provide support to districts, communities, schools, and students

  • Goal 3 - Strategic Actions:

Be A Premier Authorizer

  • Goal 4 - Strategic Actions:

Improve organizational effectiveness and efficiency

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Charter School Office Introductions

  • Khristel Johnson – Director
  • Michelle Johnson - Administrator
  • Vickie Teshin-Anderson - Administrator
  • David Wong - Administrator
  • Christine Carbone – Financial Administrator
  • Marko Mosunic - Financial Administrator
  • Freddie Lacson – Administrative Assistant

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SCCBOE Authorized Charter Schools Role Call

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ACE EMPOWER ACADEMY MIDDLE SCHOOL JOSE HERNANDEZ MIDDLE SCHOOL

​DOWNTOWN COLLEGE PREP - ALUM ROCK ​ROCKETSHIP ACADEMY FOR BRILLIANT MINDS

ROCKETSHIP ALMA ACADEMY ​ROCKETSHIP DISCOVERY PREP ​ROCKETSHIP FUERZA COMMUNITY PREP ​ROCKETSHIP LOS SUENOS ACADEMY ​ROCKETSHIP MATEO SHEEDY ELEMENTARY ROCKETSHIP RISING STARS ROCKETSHIP SI SE PUEDE

SPARK CHARTER SUMMIT DENALI ​SUMMIT TAHOMA DISCOVERY CHARTER SCHOOL I ​DISCOVERY CHARTER SCHOOL II

​SUNRISE MIDDLE SCHOOL

UNIVERSITY PREPARATORY ACADEMY

​VOICES -MORGAN HILL ​VOICES -MOUNT PLEASANT

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Three Core Principles of Charter Authorizing

  • 1. Maintain high standards for schools
  • 2. Uphold school autonomy
  • 3. Protect student and public interests

NACSA Principles & Standards for Quality School Authorizing 2013 6

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Review of Recommendations

7 From Charter Leaders 2/16/17

Lunch and Learn Focus meetings on specific topics Preparation for Board Meetings

  • Pre - renewal meetings
  • Renewal protocol
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Sonia Gutierrez

Supervisor Student Health and Wellness

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Tobacco Use Prevention and Education Program

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LEAP and Epic

Adora Fisher, Norma Martinez Palmer

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Choice Schools Symposium

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November 8-9, 2017

  • 1. Districts and Charters Moving Together to

Support Programs of Choice for Student Learning (Special Meeting)

  • 2. Showcase of Best Practices in Programs of

Choice in Santa Clara County (Day Two)

  • 3. Creating and Sustaining Programs of Choice in

Santa Clara County (Day One)

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  • 1. Share what is working in the “school choice

movement”

  • 2. Provide opportunities for participants to engage in

critical discussions of salient issues through panel presentations

  • 3. Highlight exemplary teaching and learning practices in

charter schools, schools of choice/ small schools and traditional public schools

Mission/Goals:

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Many Ways to Participate

  • Presenter recommendation
  • Open your school for site visits
  • Suggest other speakers for specific

topics

  • Come and participate in panels and

sessions

  • Submit names for possible

partnerships/sponsors

» more information to follow

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INTERMISSION

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Fiscal Presentation

Christine Carbone and Marko Mosunic

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Transparency

  • SCCOE and Charter School
  • Good Accounting Practice

– Generally Accepted Accounting Principles (GAAP)

  • Promotes

– Accountability – Legitimacy – Fairness – Positive Practices

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Monthly Reporting

Current Basic Accounting Practices – Reconciliation

  • Cleared Checks

– General Ledger

  • Checkbook
  • For Each Individual School

– Balance Sheet

  • Financial position at a specific time
  • Generally the end of the month
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Monthly Reporting

Reports currently provided to:

  • Individual Schools
  • Administrative Leadership
  • Finance Committee
  • Board of Directors
  • SCCOE
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Your Charter School Financial Administrators

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Monthly Reporting Reviewing Fiscal Health

  • Bank Statement $ = Balance Sheet $

– Should be the same

  • Monthly Ending Balance Sheet Cash

versus Budgeted Ending Cash Balance – Review difference and analyze

  • Might ask questions
  • First 5 months of FY
  • Restricted Money
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Monthly Reporting Reviewing Fiscal Health

Balance Sheet Review

  • Current assets/current Liabilities

– Should be =>1

  • % of Assets that are Cash

– “Cash is King”

  • Total Debt/Asset

– Lower %

  • Total Debt/Equity

– Higher %

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Monthly Reporting Fiscal Health

General Ledger REVENUE

  • Receiving all your revenue?
  • Donations and Grants being properly recorded

and identified

  • Restricted monies being properly allocated
  • Review transfers from other entities
  • New Loans or Bonds
  • Identify Sources of Revenue
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Monthly Reporting Fiscal Health

General Ledger (GL)

EXPENSES

  • Transfers to other Entities
  • Payments of Loans or Bonds or Long-Term Debt
  • Large Expenses/Prepayments
  • Credit Card Statements
  • STRS Contributions
  • Identify Expenses
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1st & 2nd Interims

  • Electronic File
  • Cash Flow Statement
  • Assumptions Tab
  • Signed Certification
  • LCFF Calculator
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1st & 2nd Interims

Electronic file

– Formulas in the file – Workability – Links in Excel – Macros

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1st & 2nd Interims

Cash Flow Statement

– Inflows and outflows of core business – Financial health – Relationship between CFS, Monthly, Interims and LCFF

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1st & 2nd Interims

Assumptions Tab

– Enrollment – Funding rates – Expenditures – Explain it...

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1st & 2nd Interims

Signed Certification

– Authorized signer – Date – Information

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1st & 2nd Interims

LCFF Calculator

– Recalculation – ADA verification – Double check

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Adopted Budget

Compare to PY

– Recalculations

  • AB 602 Spec. Ed.
  • LCFF

– Cash Flow – Variances

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Unaudited Actuals

  • Alternative Form

– Don’t change or adjust the form or formulas

  • CDE will reject it!
  • Signed Certified Page

– Hard copy required

  • Due September 15 to SCCOE

– August 31- Recommend close books – Time to review and obtain signatures before sending to the CDE

They are serious!!

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Unaudited Actuals 16-17

Review Revenue and Expenses:

– Audited Prior Year 15-16 – Adopted Budget 7/1/FY 16-17 – 2nd Interim Budget 16-17 – Unaudited Actuals 16-17

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CY 2nd CY

CY

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Unaudited Actuals

Compare:

– Variance in $ – Variance in %

  • If the $ is small, but a large %
  • If the % is small, but a large $
  • Salaries $ 50,000/8%
  • Additional teacher(s)?
  • More Students? (P-1/P-2/LCFF)
  • Increase in Benefits?

CY 2nd CY CY CY

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Unaudited Actuals

ADA

– P-1 – P-2 – P-Actuals (end of FY)

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Unaudited Actuals

Review for:

  • Changes in ADA
  • Changes in Districts of Residence

– CDE – LCFF – Faculty/Staff – Budget Discrepancies

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Unaudited Actuals

LCFF Calculations

– Should match Revenue – Recalculate P-Actuals

  • For Final YE Revenues
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Audit Report

  • Material variances
  • Misstatements
  • Non-compliance
  • Prior year finding
  • CPA Firm
  • Findings
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PENSEC Report

  • New and expanding
  • Wet/Original signature
  • Verify P-2 ADA
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20 Day Attendance Report

  • Actual ADA
  • Wet/Original signature
  • Verify P-2 ADA
  • 85% NACSA Variance
  • Match 20 day to

PENSEC

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Announcements/Sharing

Time to share what’s happening in your schools.

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