CHAPTER 10: PROJECT COMPLETION DEHCR BUREAU OF COMMUNITY - - PowerPoint PPT Presentation

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Jan 26, 2024 142 likes •332 views

CHAPTER 10: PROJECT COMPLETION DEHCR BUREAU OF COMMUNITY DEVELOPMENT PROJECT COMPLETION OVERVIEW General Requirements & Responsibilities Paperwork Submission, refer to

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CHAPTER10:PROJECTCOMPLETION

DEHCR– BUREAUOFCOMMUNITYDEVELOPMENT

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PROJECTCOMPLETIONOVERVIEW

GeneralRequirements&Responsibilities Paperwork Submission,refertoyourGrantAgreement’sTimetable

(generallyscheduledas60daysafterConstructionPeriodends)

Resources

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ADMINISTRATIVEWORKFLOW

SubmitFinalCDBGPaymentRequest*
SubmitsignedProjectCompletiondocuments

ProjectCompletionSubmission (UGLG)

ReviewofProjectCompletiondocuments
ReviewProjectFile
ReplytoUGLG

ProjectCompletionReview (DEHCR)

Ifapproved,DEHCRprocessesFinalPayment
UGLGreceivesFinalCDBGPayment
UGLGupdates&sendsFinalCCR**,DJ**,andbankstatement(s)toDEHCR

FinalCDBGPayment&Follow UpFinancialDocuments

DEHCRsendssignedCertificateofProjectCompletion&completionlettertoUGLG

ProjectCompletionCertification &CompletionLetter

UGLGretainsrecordsuntilgivenapprovalfromDEHCRtodiscardrecords

RecordsRetention

*DocumentsreflectprojectfinancialspriortoreceivingtheFinalCDBGPaymentRequest. **DocumentsreflectprojectfinancialsAFTER receivingtheFinalCDBGPaymentRequest.

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PROJECTCOMPLETIONDOCUMENTS

CompletionReportCertification FinancialCertificateofCompletion FinalSummaryNarrative EnvironmentalReviewSummary FairHousingActionsSummary Listpublished/posted/maileddocuments,

dates,etc.

Affidavit(s)ofPublication,ifapplicable 2nd CitizenParticipationPublicHearing CitizenParticipationPublicHearing#2

Notice

AffidavitofPublication,and MeetingMinutes/SignInSheet FinalLaborStandardsComplianceReport(s) AccessibilitySelfEvaluationChecklist,ifapplicable LobbyingCertificationForm(s)forContracts,

Grants,Loans,&Agreements,ifapplicable

SingleAuditStatement RefundChecktoDEHCR,ifapplicable

Project Completion Documents

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PROJECTCOMPLETIONDOCUMENTS

Final Reports

FinalSemiAnnual&AnnualReports:

– SemiAnnualLaborStandardsReport – SemiAnnualMBEWBEReport – AnnualSection3Report

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PROJECTCOMPLETIONDOCUMENTS

Final Payment Request

FinalPaymentRequestdocuments:

– UpdatedCashControlRegister(CCR)* – UpdatedCDBGDisbursementsJournal (DJ)* – UpdatedMatchingFundsJournal(MFJ)* – Invoices,Checks,&BankStatements*

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PROJECTCOMPLETIONCHAPTERATTACHMENTS:

ProjectCompletionReportCertification FinancialCertificateofCompletion FinalSummaryNarrative

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PROJECTCOMPLETION REPORTCERTIFICATION

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Identifythe Project Indicatewhich Supporting Documents arealsoIncluded Sign&Date Willbe completed byDEHCR

PROJECTCOMPLETION REPORTCERTIFICATION (CONTINUED)

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FINANCIALCERTIFICATE OFCOMPLETION

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FINANCIAL CERTIFICATEOF COMPLETION

IdentifytheProject FinalProjectFinancials shouldbackupthe FinalJournals/Ledgers & AllCDBGPayment Requests Sign&Date Willbecompletedupon approval/certification byDEHCR

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FINALSUMMARY NARRATIVE

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FINALSUMMARY NARRATIVE (CONTINUED)

IdentifytheProject Timeline Actions

Report

Progress

Timeline Actions

Report

Progress

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Environmental ReportStatus Summary FairHousingActions Completed Summary 2nd Citizen ParticipationPublic HearingStatus Summary

FINALSUMMARY NARRATIVE (CONTINUED)

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QUESTIONS? Email:DOACDBG@Wisconsin.gov

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CONTACTS

DivisionofEnergy,HousingandCommunityResources(DEHCR) BureauofCommunityDevelopment:

Email: DOACDBG@wisconsin.gov Website: http://doa.wi.gov/Divisions/Housing/BureauofCommunityDevelopment

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CONSOLIDATEDPLAN

OnlineRecording: http://www.doa.state.wi.us/Divisions/Housing/ConsolidatedPlan SubmitInquiriesviaEmail: DOADEHCRHousing@wisconsin.gov

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THANKYOUFORYOURATTENDANCE.

ATTENDEESAREREQUESTEDTOCOMPLETETHEEVALUATION(S).
STAFFWILLBEAVAILABLEFORFOLLOWUPQUESTIONS.

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