Capital Program Budget FY 2020 PROPOSED BUDGET HIGHLIGHTS County - - PowerPoint PPT Presentation

FY 2020 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Capital Program Budget

Thursday, April 4th, 3:00 – 6:00 PM

Thursday, April 4, 2019 3:00 – 6:00 PM

Department / Topic Book Pages Web Pages Commissions Capital Program Metro 277 – 279, 363 805 - 807 Management & Finance 347 – 351 959 - 963 Parks & Recreation 356, 370-371, 377, 379 968 Public Safety 357, 372, 377 - 379 969 Technology Services 357, 358 – 359, 372, 377 - 379 969 - 971 Facilities 354 – 356, 367 - 369 966 - 968 Transportation PAYG/ GO Bond CCTIF/ TCF 352 – 354, 364 – 366 311 - 320 964 – 966 964 - 966

• Transportation Commission

1

Agenda

FY 2020 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Metro

April 4, 2019

Metro Operating Budget Overview

1

(in $ millions) FY 2019 FY 2020 FY 2020 % Change Adopted Proposed Updated ‘19 to ‘20 Metrobus $34.4 $35.5 $35.4 3% Metrorail 37.9 39.0 41.6 10% MetroAccess 0.8 0.8 1.1 42% Total Ongoing WMATA Subsidy 73.1 75.3 78.1 7% One-Time Labor and MetroAccess Costs

• 2.8

2.8 Total WMATA Subsidy Incl One-Time Costs 73.1 78.2 80.9 11% Source of Contributions State Transit Aid 28.0 28.5 29.3 5% Regional Gas Tax 3.7 3.7 3.7 0% Transform 66 Funding 0.5 Subtotal, NVTC REVENUES 32.2 32.2 33.0 2% Transportation Capital Fund - New Bus Operating Costs 0.3 0.3 0.3 0% Total Revenues/Other Sources 32.5 32.5 33.3 2% One-Time Funding of FY 2019 Labor / MetroAccess 2.8 2.8 Ongoing General Fund Tax Support 40.6 42.8 42.8 5% TOTAL NET GENERAL FUND TAX SUPPORT $40.6 $45.6 $45.6 12% Current Gap (2.0)

Metro Operating Budget Overview

2

• FY 2019 Amendment for labor negotiations resulted in a $2.9 million ongoing subsidy increase
• Revises the FY 2019 “Base” funding by $2.9 million
• One-time payments of $4.9 million for retroactive labor costs addressed with one-time funding
• New subsidy calculation implemented by WMATA in FY 2020
• 3% Cap on subsidy growth for DC/MD/VA*
• Permitted costs above the Cap include certain legislative exclusions and the operating costs of

capital projects (i.e. Legally mandated MetroAccess paratransit costs & Silver Line Phase II )

Arlington's Gross FY20 WMATA Subsidy (in $millions) Total Subsidy $ Inc/(Dec) Cumulative % Inc/(Dec) FY19 Base Funding 72.4 Revised FY19 Base 75.3 2.9 4.0% 3% Cap 77.9 2.6 7.5% Legislative Exclusions 78.5 0.6 8.4% 2A Service Amendment 78.1

• 0.4

7.8% One-Time Labor Costs 80.9 2.8 11.7%

FY 2020 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Metro

April 4, 2019

COUNTY MANAGER’S PROPOSED FY 2020 BUDGET

County Board Work Session

Capital Program

PAYG, GO Bonds & Short-Term Finance

Thursday, April 4, 2019 @ 3:00 p.m.

Proposed FY 2019-2028 Capital Improvement Plan (CIP)

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FY 2020 Capital Program

$232 million

TO PRIORITIZED CAPITAL INVESTMENTS

PUBLIC/GOVERNMENT FACILITIES PARKS & RECREATION TECHNOLOGY & PUBLIC SAFETY MAINTENANCE CAPITAL TRANSPORTATION & ROADS COMMUNITY CONSERVATION

2

Capital Program Snapshot

FY 2020 Capital Program

• PAYG focus with comprehensive discussion of all capital fund sources
• Implementation of first two years of CIP
• Current projects underway
• Projects about to be underway
• The majority of the proposed program is included in the Adopted CIP

Proposed FY 2019-2028 Capital Improvement Plan (CIP)

How We Pay for the Capital Program

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$232

million

52%

GENERAL OBLIGATION BONDS (COUNTY) $121.5 million

funds are derived from the public sale of municipal bonds for which principal and interest (debt service) is paid to investors for the use of the money. Used to fund large capital infrastructure with average useful life of 10 years or more.

3%

Crystal City Tax Increment Fund $5.9 million

fund source is portion of the incremental real estate tax

• revenue. it is used to pay for infrastructure improvements to

further the revitalization of these areas.

5%

Short-term Finance $12.2 million

fund source is another source of capital financing to acquire equipment and technology, and to perform certain capital maintenance projects that have an average useful life between three and ten years.

13%

PAY-AS-YOU-GO $30.2 million

funded by a transfer of local tax revenues, restricted bond premium and, other miscellaneous fees and charges.

15%

TRANSPORTATION CAPITAL FUND (TCF) $34.4 million

C&I Tax ($26.4 million) NVTA Local ($7.9 million)

tax revenue dedicated to support transportation infrastructure projects throughout the County. Comprised of local Commercial and Industrial (C&I) Tax and NVTA Local (30% allocation).

12%

State, Federal and Regional Grants $27.7 million

state, federal and regional grant funds restricted in use to transportation and metro capital activities.

4

• $30.2 million from various sources
• Local taxes, miscellaneous fees and charges - $15.6 million
• Bond premium (legally restricted in use to capital projects) - $14.6 million
• Funds replacement of assets with useful life of 10 years or less
• Historically used for routine maintenance capital expenditures
• Reduces premature asset failure and extends useful life
• Maintains existing infrastructure versus new projects
• Works towards funding state of good repair
• Rating agency expectation to have PAYG funding as flexible funding

source for capital investment

• Funds from developer contributions available as site plans progress (i.e.

Mosaic Park, Fire Station 10)

PAYG Overview

FY 2020 Capital Program

5

GOAL: Increase ongoing funds to create more stable funding source for capital maintenance

• 5,000

10,000 15,000 20,000 25,000 30,000 35,000 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020

Bond Premium One-Time Added @ Adoption One-Time Funds Ongoing Funds Ongoing Fund Trend

PAYG Funding Over Time

FY 2020 Capital Program

*

*appropriated at closeout

6

FY 2020 Capital Program

• $121.5 million in voter-approved General Obligation bond funding
• Lubber Run Recreation Center
• Fire Station 8
• Capital Maintenance
• Jennie Dean Park
• Paving
• Funds replacement of assets with average useful life of 10+ years
• Historically used for large replacement or renovation projects
• Debt service appropriated in General Fund

GO Bond Overview

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• $12.2 million in short-maturity financed dollars
• Funds replacement of assets with useful life of 3-10 years
• Debt service appropriated in General Fund
• Historically used for equipment and systems replacement:
• PC replacement
• Network Equipment
• Police/Sheriff Records Management Server Replacement
• Fire Alerting System Replacement
• Fire Vehicles Replacement
• NEW! Synthetic Turf Fields Replacement

Short-Term Finance Overview

FY 2020 Capital Program

COUNTY MANAGER’S PROPOSED FY 2020 BUDGET

County Board Work Session

Capital Program

PAYG, GO Bonds & Short-Term Finance

Thursday April 4, 2019 3:00 – 6:00 pm

Parks and Recreation

Recent Projects: Parks and Recreation

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• Fairlington Park ($2.153M)
• Parks Maintenance Capital Program
• Design & Construction
• Playground, Outdoor Fitness Equipment,

Picnic Area, Site Circulation, Site Furnishings, Landscaping, Storm Water Management

• Park Opened in Late March, Ribbon Cutting

May 4th

Department of Parks & Recreation

Recent Projects: Parks and Recreation

2

• Powhatan Springs Skate Park ($2.21M)
• Parks Maintenance Capital Program
• Design & Construction using Construction

Manager at Risk (CMAR) method of procurement

• Skatepark, Site Furnishings, Signage, ADA

Parking

• Park anticipated to open in April; Ribbon

Cutting May 4th

Department of Parks & Recreation

Recent Projects: Parks and Recreation

3

• Tyrol Hill Park ($1.555M)
• Parks Master Plan Program
• Fourth and final phase of the Tyrol Hill Park

Master Plan

• Restroom, Picnic Shelter, Futsal Court,

Paved Plaza, Site Furnishings, Signage, Entry Feature, Landscaping, Storm Water

• Park Opened in August 2018

Department of Parks & Recreation

Recent Projects: Parks and Recreation

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• Barcroft - GW Club House and Batting Cages
• Bluemont - Sidewalks, Invasive Removal (NC)
• Custis Trail - Trail between N. Adams St. and McCoy Park
• Dawson Terrace - Playground, Multi-Purpose Court, Picnic Area
• Fairlington - Playground, Fitness Equipment, Picnic Area
• Glencarlyn - Picnic Shelter, Parking
• Gunston - Community Field Grass Turf Replacement
• Gunston - New Synthetic Turf Diamond Field, Lights
• Gunston - Bubble Synthetic Turf Replacement
• Long Bridge - Field #3 Synthetic Turf Replacement
• McCoy - Seating Deck, Shade Canopy, Landscaping
• Powhatan Springs - Skate Park
• Stratford - Diamond Field, Lighted Tennis and Basketball
• Tyrol Hill - Restrooms, Picnic Shelter, Futsal Court
• Westover - Community Field Grass Turf Replacement

Department of Parks & Recreation

Recent Projects: Parks and Recreation

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• Alcova Heights Phase 1 - Picnic Shelter, Restroom, Lighted Bball Court
• Benjamin Banneker - Rectangular Field, Dog Park, Parking, Four Mile

Run Trail

• Bluemont Park – Lighted Tennis Courts and Parking
• Edison Park (NC) – Playground, Misc. Improvements
• Henry Clay Park - Playground, Bball Court, Picnic Shelter
• Long Bridge - Fields #1 and #4 Synthetic Turf
• Madison Manor - Diamond Field, Playground, Picnic Shelter, Court
• Marcey Road - Tennis/Basketball Court, Lighting, Shade Structure
• Mosaic Phase 1 - Plaza, Water Feature, Play Area, Casual Use Area
• Nauck Town Square - Plaza, Water Feature, Shade Structure
• Nelly Custis (NC) - Playground Replacement, Misc. Improvements
• Oakland Park (NC) - Deck, Seating, Walkways, Artwork, Lawn
• Towers Park - Playground

Department of Parks & Recreation

Projects Underway: Parks and Recreation

Asset Inventory: Parks and Recreation

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Department of Parks and Recreation (DPR)

County Managed Assets Quantity Notes Athletic Field and Court Light Poles 427 This is the number of individual poles on athletic fields and courts only Athletic Fields 96 (16 are Synthetic) Located on County Parkland, APS property and Arlington Hall West Basketball Courts 40 full courts; 6 half courts Located on County Parkland Bridges and Fords in Parks 34 Bridges; 12 Fords Located on County Parkland Community Bulleting Boards / Kiosks 49 Located on County Parkland Community Gardens 7 Located on County Parkland Disc Golf Courses 1 Located on County Parkland Drinking Fountains 78 Located on County Parkland and at Gunston MS Game Courts (Bocce, Futsal, Handball, Petanque, Other) 13 Located on County Parkland; the "Other" includes the 2 courts at the I-66 Parking Garage Interactive Water Features 2 James Hunter & Penrose Square Multi-Use Trails (off-road) 52 miles Off Road Trails - includes the new stretch along Washington Blvd Nature Centers 2 Located on County Parkland Off Leash Dog Parks 8 Located on County Parkland Off-Street Parking Lots 57 Located on County Parkland and Arlington Hall West Outdoor Fitness Stations or Areas 8 Located on County Parkland Outdoor Tracks 1 Greenbrier (does not include W&L HS and Wakefield HS) Playgrounds 72 Located on County Parkland or Maintained by the County Restroom Structures 25 Located on County Parkland and Gateway Park Shelters 59 (16 are reservable) Located on County Parkland Skate Park 1 Located on County Parkland Spraygrounds 4 Located on County Parkland Tennis Courts 74 full courts; 5 half courts Located on County Parkland & at Wakefield HS Volleyball Courts 11 Located on County Parkland

Asset Inventory: Parks and Recreation

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Department of Parks & Recreation

• Park Maintenance Capital Program, Trail Modernization Program and Synthetic Turf

Program continue to address the renovation or replacement of DPR’s extensive inventory of capital assets

• DPR in bidding phase to bring on consultant to provide a multi-year facility condition

assessment of DPR’s capital assets (last updated in 2008-2009)

• Facility condition assessment will be integrated with new Cartegraph maintenance

work order system

• Assets still in a state of “catching up”, while synthetic turf program is “keeping up” with

scheduled replacement cycle

• New assets will be added to the inventory as major capital projects are completed over

next 2-3 years: Mosaic Phase 1, Long Bridge Phase 2, Lubber Run CC, Jennie Dean, Rosslyn Highlands Park+

Proposed Projects: Parks and Recreation

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• Barcroft - Diamond Field Synthetic Turf Replacement
• Gunston - Bubble Structure & Restroom
• Gunston - Playground and Picnic Shelter
• Gunston - Rectangular Field Synthetic Turf Replacement
• Jennie Dean - Implement Phase I Improvements
• Lacey Woods - Restrooms, Picnic Shelter, Court, Athletic Field
• Lubber Run - Pedestrian Bridge and Secondary Multi-Use Trail
• Madison Manor - Restrooms
• Monroe - Design for Playground, General Site Improvements
• Rosslyn Highlands - Implement Park Master Plan

Blue = Parks Maintenance Capital Green = Synthetic Turf Program Red = Parks Master Plan Program

Department of Parks & Recreation

Proposed Projects: Parks and Recreation

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Department of Parks & Recreation

Capital Total Funding Barcroft Park Baseball Synthetic Field Replacement 453 453 Gunston Park Synthetic Field Replacement 651 651 Subtotal Parks Synthetic Turf Replacement Program $1,104 $1,104 FY 2020 Short-Term Financing Project Costs ($ in 000’s)

Asset Inventory: Parks Master Plans

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Department of Parks & Recreation

Proposed Projects: Parks and Recreation

• 16 synthetic fields in DPR inventory – 14 rectangular fields and two

diamond fields.

• Four new field conversions planned over next 10 years based on

PSMP (includes TJ Upper conversion, funded in FY2019).

• New lighted synthetic fields master planned for RHP+/Wilson School

and Long Bridge #2.

Proposed Projects: Parks and Recreation

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Department of Parks & Recreation

GO Bond Referenda Year Project Name - Description PAYG GO Bond TOTAL 2018 Gunston Park Bubble and Restrooms – This funding is for the design for the replacement of the bubble structure and restrooms, site circulation, site furnishings and storm water. 252 1,045 1,297 2018 Lacey Woods Park – This funding is for the design for the public restrooms, picnic shelter, basketball court and lights, athletic field, site circulation, site furnishings, landscaping and storm water. 388 1,635 2,023 Capital Asset Manager – Staff resources to manage the capital asset program. 160 160 Field Fund Program – The fees assessed for rectangular fields are to support replacement and construction of synthetic turf fields in the County. The fees assessed on diamond fields are to be used for specific diamond field enhancements, such as improved irrigation, batting cages, or accelerated sod replacement. 220 220 Feasibility Studies – These funds will provide the ability to conduct timely and relevant analysis and studies as opportunities arise. The program is meant for new planning initiatives that are outside current CIP

• projects. Examples are potential planning and analysis

needs for parks and sites associated with site plan proposals, Arlington Public Schools proposals, affordable housing proposals,

• r

land acquisition

• pportunities.

180 180 2018 Lubber Run Pedestrian Bridge - Construction for replacement of pedestrian bridge and trail connection. Includes demolition, site work, new pre-fab bridge, trail milling and repaving, site amenities, storm water improvements. 600 600 2018 Madison Manor Park - Design and construction for renovation of the restroom. 394 394 2018 Monroe Park - Design for replacement of playground, general site improvements, site circulation, site furnishings, park entry sign, landscaping, storm water. Construction funding has been deferred. Proposed to reallocate those funds to construction of Lubber Run pedestrian bridge and Park Facilities Condition - Capital Asset Program. 236 236 Parks Program FY 2020 Capital Project List ($ in 000s)

Excerpted from Book 370, web 982

Proposed Projects: Parks and Recreation

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Department of Parks & Recreation

GO Bond Referenda Year Project Name - Description PAYG GO Bond TOTAL 2018 Park Facilities Condition-Capital Asset Program - Undertake the next segment of the Park Facilities Condition Capital Asset updates. A consultant will be hired in FY2019 to undertake the first segment of a multi-year assessment of park facilities. 200 200 2018 Gunston Park - Design and construction for replacement of the playground, picnic shelter, site circulation, site furnishings, fencing, retaining wall and, stormwater improvements. 1,205 1,205 2018 Jennie Dean Park - The Jennie Dean Park Master Plan and associated Design Guidelines were adopted by the County Board in September 2018. The plan replaces all existing park elements and reconfigures them, as well as incorporates several new parcels into the park. The FY20 project is for the remainder of the construction funding for the first phase of the park. 5,180 5,180 2018 Rosslyn Highlands Park+ - The Rosslyn Highlands Park+ (RHP+) Master Plan was adopted by the County Board in September 2016. The plan creates a cohesive park and public spaces plan that integrates all the public spaces associated with the various components of the WRAPS study area. 2,660 2,660 2018 Trail Modernization - Design and construction for full replacement to bring the trails up to current standards and/or milling and paving, drainage and site furnishing. The program also replaces trail lighting and adds new trail lighting. The program focuses on the Four Mile Run, Custis and Bluemont Junction trails. 565 565 $1,200 $13,720 $14,920 Total Parks Capital Program Parks Program, cont'd FY 2020 Capital Project List ($ in 000s)

Excerpted from Book 371, web 983

Key Budget Considerations

• New projects coming online in next 2-3 years that will be added to the capital

asset inventory and impact operating budget: Mosaic Phase 1, Long Bridge Phase 2, Lubber Run CC, Jennie Dean, Rosslyn Highlands Park+

• The Proposed Public Spaces Master Plan (PSMP) priority action calls for at

least 30 acres of new public spaces over the next ten years

• PSMP includes estimated Level of Service (LOS) targets for park amenities
• Parks and recreation amenity needs grow by 2025 and 2035 as

population continues to grow

• Reevaluate LOS every five years

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Department of Parks & Recreation

COUNTY MANAGER’S PROPOSED FY 2020 BUDGET

County Board Work Session

Capital Program

PAYG, GO Bonds & Short-Term Finance

Thursday, April 4th, 2019: 3:00 – 6:00 pm

Fund 313

Public Safety

Recent Projects: Public Safety (FY19)

2

Completed Projects:

• Deployed Mobile and Portable Radios,

completed in FY19 Projects in Progress

• Arlington/Alexandria CPE (9-1-1 system) –

Contract signed in FY 2019, project underway with FY20 cutover

• Fire Station Alerting: Currently working with
• purchasing. 3 year project (FY19-FY21)
• Fire Self Contained Breathing Apparatus

(SCBA): Cooperative purchasing with COG, project completion FY20.

Public Safety Capital

Recent Projects: [Program Name]

• PSCEM FY18 - Number of 9-1-1 Emergency Calls: 92,000
• ACFD FY18 - Number of Calls for Service Received: 30,452
• ACPD FY18 - Number of Calls for Service Received: 106,745
• ACDF FY18 - Total Individuals Processed: 7,280
• Number of Personnel: 1,080
• Number of Vehicles: 417
• Number of Locations: 25
• Number of Radio Subscribers: 3,336
• Number of Mobile Data Terminals: 400
• Number of Applications Supported: 50
• Number of Hardware (workstations, printers, etc.): 1,179

Public Safety Scope

3

Asset Inventory: Public Safety

4

Public Safety Capital

Fire Department

• Fire Radios (FY22 – FY23)
• Defibrillators (FY24)
• Station Alerting System (FY19 – FY21)
• Command Vehicle Tech (FY24)
• Fire Records Management System (FY29)
• Fire Apparatus Refresh (FY20 - FY22)

Police Department

• Mobile Data Computers and Infrastructure (FY22)
• Computer Forensic Equipment (FY21)
• In-Car Cameras and Command Vehicle Tech (FY 21)
• Criminal Justice Records Management System (FY25)
• Criminal Justice Records Management System Servers

(FY20, FY25)

• E-Summons

DPSCEM

• 9-1-1 Call Processing System (FY27)
• County Radio System (FY22)
• IP Simulcast (FY20)
• Mobile and Portal Radios (FY24-26)
• Computer Aided Dispatch System (FY20)

Sheriff’s Office

• Justice Center Security System (FY22)
• Live Scan (FY25)
• Courthouse Magnometers/X-Ray (FY24)
• Criminal Justice Records Management System (FY20,

FY25)

• In Car Camera (FY22)
• In Car Camera Servers (FY24)

Key Budget Considerations

• Capital dollars fund most critical systems in public safety
• Commitment to system refresh cycle to keep inventory up to date (state of

good repair)

• Regional collaboration on core systems may require longer project

timelines, larger scopes of work, but greater efficiency

5

Public Safety Capital

COUNTY MANAGER’S PROPOSED FY 2020 BUDGET

County Board Work Session

PAYG & Short-Term Finance

Thursday, April 4th, 2019: 3:00 – 6:00 pm

Fund 313

COUNTY MANAGER’S PROPOSED FY 2020 BUDGET

County Board Work Session

Capital Program

PAYG, GO Bonds & Short-Term Finance

Thursday, April 4, 2019 3:00-6:00PM

Department of Technology Services

Department of Technology Services

Recent Projects: DTS

2

• Sustained Infrastructure by Replacing 10% of Servers (125 total)
• Sustained & Secured Network by Refreshing Telework Portal
• Secured Network by Implementing Multi-Factor Authentication (MFA)
• Modernized 43% of Aged PC’s and Laptops
• Modernized 40% of Core Network Switches (Speed ↑, Capacity ↑)
• Sustain, Secure and Modernize County’s Tax System by

Completing Upgrade Analysis

Department of Technology Services

Proposed Projects: DTS

3

Department of Technology Services

Network Refresh 2,950,000 PC/Laptop Replacement 2,209,000 Core/Data Center 120,000 Digital Equity 250,000 Data Storage/Servers 325,000 ERP Upgrades 300,000 6,154,000

Asset Inventory: DTS

4

Department of Technology Services

Technology Health Check

PHYSICAL INFRASTRUCTURE End-of-Life

• Distribution (Campus) Networking (2 x Industry Useful Life)
• Data Center Networking (2 x Industry Useful Life)

Aging

• County Facilities (In-Building) Networking
• Routing, Security & Administration

Refreshment

• Backbone (Core) Networking
• Servers: Hosts & Storage Units

FY19 Focus FY20 Focus

Asset Inventory: DTS

5

Department of Technology Services

Technology Health Check

ENTERPRISE APPLICATIONS Aging

• Financial / HR Management System (PRISM)
• Revenue Assessment & Collection System (ACE)
• Citizen Payment Portal (CAPP)
• County Website

Refreshment

• Electronic Records Management System (ERMS)
• Real Estate Assessment System

FY20 Focus

Key Budget Considerations

6

Department of Technology Services

TODAY TOMORROW Capital Expense Operating Expense Predictability Unpredictability Periodic Change ContinuousNEXT

COUNTY MANAGER’S PROPOSED FY 2020 BUDGET

County Board Work Session

Capital Program

PAYG, GO Bonds & Short-Term Finance

Thursday, April 4, 2019 3:00 - 6:00 pm

DES Facilities and Engineering

Recent Projects: DES Facilities and Engineering

1

Department of Environmental Services Facilities and Engineering

Ballston Garage G2 Fire 10 Temporary Station Justice Center - Façade Cleaning Central Library 1st floor renovation Uninterruptable Power Supply replacement, BGC Network Operations Center Courts/Police Building - Chiller Plant Replacement

Asset Protection: Facilities Maintenance

2

Department of Environmental Services Facilities and Engineering

PUBLIC SAFETY

4 facilities 24/7 6 total 31%

TRADES BUILDINGS

2 facilities 24/7 12 total 16%

DPR

17 facilities 16%

FIRE DEPARTMENT

9 stations 24/7 16 total 9%

DHS

6 facilities 24/7 9 total 7%

LIBRARIES

8 facilities 7% AED 3 facilities 4%

TRANSIT

6 facilities 2%

CSI NOC SITES

2 facilities 24/7 1%

AVAILABLE

5 facilities 8%

82 Facilities

2.2 M TOTAL SF 50% > 40 yrs old

Asset Protection: Facilities Maintenance

3

Department of Environmental Services Facilities and Engineering

• FY20 funding of $7.725M supports reduction in maintenance backlog
• HVAC and critical systems, building envelope, life safety systems, and elevators/escalators are focus
• f maintenance efforts
• Technology evolution results in more frequent and costly upgrades for critical systems: building

automation, fire detection, and alarm

• Facility Condition Assessments, complete in summer 2019, will prioritize immediate, short, and long-

term maintenance needs

• Aging inventory creates operating challenges, maintenance on end-of-life facilities limited to critical

repairs (Lee Community Center - 1925/2001 , S. Oakland St Police Sign Trailer warehouse - 1952)

Funded Projects: DES Facilities and Engineering

4

Department of Environmental Services Facilities and Engineering

FACILITY ADDITIONAL (SF) OPERATIONS STARTING Capital Cost ($M)

Virginia Hospital Center – Carlin Springs ~0 Early 2020 $1.50 Head Start ~1,500 Summer 2019 $10.5 1425 Quincy Vehicle Storage ~0 Winter 2020 $2.995 Fire Station 10 ~6,400 Fall 2021 $14.64 Lubber Run Community Center (LRCC) ~33,700 Winter 2021 $49.06 Fire Station 8 ~6,800 Summer 2022 $21.04 1212 South Irving Group Home ~1,600 Fall 2023 $4.32 Total Increase (SF) adds 2.5% to total inventory ~50,000 $104.055

Facilities Design and Construction – Additions to Inventory

Asset Planning: Facilities Design and Construction

5

Department of Environmental Services Facilities and Engineering

• Current CIP projects address facilities that are beyond their useful life or not meeting current department

program requirements and applicable building codes

• Basis for Future CIP priorities
• 1. Current studies:
• Courts Police Arrangements,
• Trade Center Optimization Study,
• 26th Street and Old Dominion Master Plan,
• Buck Phase 3
• 2. Facility Condition Assessments
• 3. Longer term facilities needs plan: address evolving operational requirements and service delivery

models

• When applicable, seeking opportunities to coordinate and/or co-locate with APS (Buck and Carlin Springs)

Funded Projects: DES Facilities and Engineering

Department of Environmental Services Facilities and Engineering

6

Facilities Maintenance Program FY 2020 Capital Program Project List ($ in 000s)

Project Name - Description PAYG GO Bond TOTAL Courts Police Building (Boilers) 2,080 705 2,785 Court Square West (HVAC) 390 325 715 Arlington Art Center (Chiller) 210 210 Residential Program Center (RPC) 160 430 590 Justice Center Building (Boilers) 2,540 2,540 Critical Systems Infrastructure (HVAC) 160 160 Energy Management - Court Square West 360 360 Energy Management - Justice Center 240 240 Energy Management 125 125 Total Facilities Maintenance Capital Program $3,725 $4,000 $7,725

Found on page 369 in Proposed FY20 Budget Book

Funded Projects: DES Facilities and Engineering

Department of Environmental Services Facilities and Engineering

7

Facilities Design and Construction Program FY 2020 Capital Program Project List ($ in 000s)

Project Name - Description PAYG GO Bond TOTAL Chair Replacement 50 50 Interior Maintenance Capital Improvement 150 150 ADA Remediation 200 200 Facility Master Planning and Feasibility Studies 210 210 Lubber Run Community Center (LRCC) 17,680 17,680 1212 South Irving Street 320 320 Joint County Schools Project 1,500 1,500 Fire Station 8 12,315 12,315 Carlin Springs 1,500 1,500 Courthouse Complex (1st Phase) 3,880 3,880 Facilities Planning Studies 500 500 Total FD&C Capital Program $610 $37,695 $38,305

Found on pages 367-368 in Proposed FY20 Budget Book

Key Budget Considerations

• Maintaining state of good repair dependent upon continuity of forecast PAYG and

Bond appropriations

• Identifying facilities nearing end of life to limit investment to maintaining current
• perations
• Ongoing Facilities Condition Assessment, individual studies and long-term facilities

planning results will identify essential funding priorities

• Engaging with Community and stakeholders in long term facilities planning
• Executing committed projects on time and budget.

8

Department of Environmental Services Facilities and Engineering

COUNTY MANAGER’S PROPOSED FY 2020 BUDGET

County Board Work Session

PAYG & Short-Term Finance

Thursday, April 4, 2019 3:00 - 6:00 pm

DES Facilities and Engineering

COUNTY MANAGER’S PROPOSED FY 2020 BUDGET

County Board Work Session

Capital Program

PAYG, GO Bonds & Short-Term Finance

Thursday, April 4, 2019

Department of Environmental Services – Transportation Program

Transportation

PAYG, GO Bonds Support Transportation Assets

2

Department of Environmental Services: Transportation

Transportation System Snapshot

3

1,059 Lane- miles of County maintained and managed roads 72 ART buses >1,000 Bus stops >200 Bus shelters 1 Transitway 1 Bus station 1 Multimodal center 705 Multimeters (parking meters) 715 Single-head parking meters 296 Signalized intersections 280 CCTV cameras 35 Permanent traffic count stations 1 Virginia Railway Express station 132 Uninterruptible power supply units 23 Speed indicator signs 8 Variable message signs 85 School zone flashers 12 Pedestrian flashing beacons 7,700 County-owned streetlights 44,600 Street signs 11 Metrorail stations 92 Capital Bikeshare stations (700 Bicycles) 35 County- maintained vehicular and pedestrian bridges

Department of Environmental Services: Transportation

Asset Inventory: Parking Meters

4

Age of Meters Multi-space Meters Single-Space Smart-Meters

10+ years 30 5 - 10 years 304 11 Less than 5 years 371 704 TOTAL 705 715

Useful life span of meters: 10 years Meter malfunction directly causes revenue loss

Department of Environmental Services: Transportation

Asset Inventory: Streetlights

5

Regular Maintenance

• LED luminaire lifespan: 17 years
• Luminaires are replaced when

they are out of service

• Replacing HPS luminaires with

LEDs

• Poles are replaced when they are

knocked down due to accidents Capital Maintenance

• Major repairs that involve

underground repair/replacement

• Streetlight network and server

management (e.g. dimming program)

Department of Environmental Services: Transportation

Asset Inventory: Signals and ITS Devices

6

Industry Standard

• Traffic signal lifespan: 25-30 years
• ITS devices lifespan: 10 years

Arlington Current Condition

• Signals are replaced at age 30-

35 on average

• ITS devices were gradually

deployed in the past 10-15 years. The first generation ITS devices are due for replacement.

Department of Environmental Services: Transportation

Asset Inventory: Signs in ROW

7

Regular Maintenance

• Proactive maintenance
• Condition review and maintenance

follows the paving program

• Replacement due to standard updates
• Reactive maintenance
• Resident requests
• Replacements due to damage
• Adjustments due to parking and other

curb space function changes Operational Management

• Additional signs due to new development,

change of traffic pattern, safety improvement projects, etc. Asset data collection project completed in January 2019. For the first time, County has data on 44,600 signs in the ROW.

Department of Environmental Services: Transportation

Asset Inventory: Paving

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53.5% 59.5% 50.8% 41.7% 54.5% 60 64 68 72 76 80 84 88 92 96 100 10 20 30 40 50 60 70 80 90 100 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

PCI Lane Miles Paved

Arlington County Paving History

Lane Miles Paved, Pavement Condition Index (PCI), and Citizen Satisfaction

Lane Miles Paved Citizen Satisfaction PCI

PCI “lags” paving

• “Street Maintenance” was ranked

as highest priority for improvement in Citizen Surveys of 2012 and 2015

• Recent investments and progress

resulted in:

• PCI: 68.9 (2015)  75.3

(2018)

• Street Maintenance satisfaction

41.7% (2015)  54.5% (2018)

• PCI of 75.3 indicates “State of

Good Repair”

• Funding can transition from

Catch-Up to Keep-Up

• Annual paving of ~75 Lane Miles

will maintain PCI between 75-80

Department of Environmental Services: Transportation

Asset Inventory: Bridges

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Department of Environmental Services: Transportation

• 24 vehicular and 11 pedestrian bridges
• Detailed bridge inspections every 2 years
• Inspections produce ratings for bridge components
• ≥7 is Good; 5 to 6 is Fair; ≤4 is Poor
• Average rating = 6
• Average age = 48 years
• Typical life expectancy is 75 years with proper

maintenance

• PAYG and GO Bond funding support state of good

repair

• Inspections occur on a regular basis and inform

funding needs

Before concrete repairs After concrete repairs

Three Unique Bridges

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• 3 unique bridges in Arlington County that are rare in Virginia and

Mid-Atlantic region

• Deterioration pattern difficult to forecast
• 1. N Carlin Springs Rd over N George Mason Dr
• Replaced in 2018
• 2. W Glebe Rd over Four Mile Run
• Accelerated deterioration necessitated posting a 5-ton load

limit

• 6-month inspection cycle
• Needs replacement
• Historically, 50/50 cost share w/Alexandria on major rehab,

but agreement with Alexandria has not been reached

• 3. Arlington Ridge Rd/Mt Vernon Ave over Four Mile Run
• Programming in CIP
• Starting abutment repairs in FY 2020
• Historically, 50/50 cost share w/Alexandria on major rehab

Department of Environmental Services: Transportation W Glebe Rd. over Four Mile Run Carlin Springs Road Bridge

Funded Projects: Transportation

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Department of Environmental Services: Transportation GO Bond Referenda Year Project Name ($ in 000s) PAYG GO Bond Total

2018 Neighborhood Complete Streets 495 495 2018 BikeArlington Trail Improvements 74 50 124 2018 Boundary Channel Drive Interchange 1,340 1,340 2018 Curb and Gutter Missing Links 110 110 2018 East Falls Church Streets - Traffic Signals 190 190 2018 ITS Device Replacement 300 200 500 2018 Parking Meters Replacement 150 430 580 2018 Street Light Repair 102 1,445 1,547 2018 Traffic Calming Device Replacement 155 155 2018 Transportation Asset Management 265 210 475 2018 Transportation Systems and Traffic Signals 176 500 676 2018 WalkArlington 27 140 167 2018 Army Navy Country Club Emergency Access Road 60 60

Funded Projects: Transportation

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Department of Environmental Services: Transportation GO Bond Referenda Year Project Name PAYG GO Bond Total

Bridge Maintenance 508 508 Parking Technology Upgrade 113 113 Trail Light Maintenance 103 103 Bridge Replacement and Major Repairs 8,540 8,540 Paving Program: 2018 Hot Mix Overlay 517 10,710 11,227 Slurry Seal 400 400 Microsurfacing 500 500 Total Transportation Capital Program $11,775 $16,035 $27,810

Key Budget Considerations

• This proposal advances the County Manager’s focus on State of Good

Repair for transportation assets.

• Number of assets and complexity of assets continue to increase, which

directly affects level of PAYG funding needed annually.

• Community expectations regarding level of effort and customer service also

impact maintenance capital funding - for example, paving and street light repair.

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Department of Environmental Services: Transportation

COUNTY MANAGER’S PROPOSED FY 2020 BUDGET

County Board Work Session

PAYG & Short-Term Finance

Thursday, April 4, 2019

Department of Environmental Services – Transportation Program

FY 2020 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Department of Environmental Services

Thursday, April 4, 2019 Crystal City, Potomac Yard and Pentagon City Tax Increment Financing (TIF) & Transportation Capital Fund (TCF)

Crystal City Tax Increment Financing (TIF)

• TIF fund pays for infrastructure improvements

that further revitalization of Crystal City, Potomac Yard and Pentagon City

• Established in 2010 as an implementation tool

for the Crystal City Sector Plan

• Projects funded via the TIF provide critical

transportation and open space infrastructure needed to support future redevelopment

1

TIF-area Projects

2 Transitway Extension to Pentagon City In design Crystal Drive Two-Way Phase 3 Construction started February 2019 Removal of elevated Clark/Bell Streets Construction started January 2018

Summary of Proposed Budget Changes - TCF

FY 2019 Adopted FY 2020 Proposed

Change % Change

Expenses $13,415,000 $10,750,476

• $2,664,524
• 19.9%

Revenue $4,718,020 $5,964,730 +$1,246,710 +26.4% Staff 6.5 FTEs 7.0 FTEs +0.5 FTEs

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• FY 2020 Proposed Revenue reflects the TIF at an increment of 25%
• TIF revenues are paired with other internal and external funding sources to deliver the capital program
• Addition of 1.0 CPHD principal planner position, split 50/50 with General Fund and TIF for ancillary

development

• Fund balance is fully allocated to projects, including ancillary developement project commitments
• Fund balances used to cover a portion of FY 2020 expenditures
• Expense budget decreases in FY 2020 based on planned expenditures versus prior years where budget

included carryover encumbrances

TIF

Fund balance is fully programmed to active projects. *FY 2018 Actual expenses includes expenses against grant funds, etc. as well as TIF funds.

Crystal City, Potomac Yard, and Pentagon City Tax Increment Financing Fund (TIF)

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FY 2018 FY 2019 FY 2020 ( in $ Millions) Actual Re-estimate Proposed Opening Balance, July 1 17.8 21.6 20.9 Revenues* 5.6 5.0 6.0 Total Balance & Revenues 23.4 26.6 26.9 Expenses** (1.8) (5.7) (10.8) Closing Balance, June 30 21.6 20.9 16.1

Fund Trends

Transportation Capital Fund (TCF)

Transportation Capital Fund is comprised of:

• 1. Local Commercial and Industrial (C&I) Tax
• Available for new construction/expansion of roads/transit, including debt service on bonds to support capital

costs

• Has served as a basis for leveraging state, regional and federal transportation funds for major capital projects
• Real estate for commercial assessments impact tax revenues
• $26.4M projected in FY 2020
• 2. NVTA Local (30% local allocation from HB 2313)
• 30 percent of revenues are returned to localities for eligible, locally selected transportation projects
• The 2018 General Assembly diverted two of the three regional taxes/fees from NVTA to in part fund the

Commonwealth's commitment to WMATA. Available revenue for NVTA local was reduced by 40%

• Available for new construction, capital improvements that reduce congestion, and public transportation

purposes

• Has served as a basis for leveraging state, regional and federal transportation funds for major capital projects
• $7.9M projected in FY 2020

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ART Bus Acquisition Clarendon Circle Intersection Improvements Columbia Pike Streets - Four Mile Run to Jefferson Street 6

TCF-funded Projects

Shirlington Bus Facility Lynn Street Esplanade & Custis Trail Improvements

Construction in Calendar Year 2019

• Ballston Station Multimodal Improvements
• Boundary Channel Drive Extension
• S. Carlin Springs Road – Signal Upgrades
• Carlin Springs Road - Vermont St to Edison St
• Clarendon Circle Improvements
• Columbia Pike Streets – Four Mile Run to Jefferson Street

(Segments H&I)

• Columbia Pike Streets - Oakland to Wakefield (Segment F)
• Columbia Pike Streets - 12th Street S. from Glebe Rd to

Monroe St

• Clark Street Demolition
• Crystal City Streets - 23rd Street: Eads to Route 1 (Phase I)
• Crystal City Streets - 27th Street and Crystal Drive Two-way
• Lee Highway and Glebe Road - Streetscape
• Lynn Street Esplanade/Lee Highway
• Pershing Drive Complete Street
• Walter Reed Drive - 5th Street to Columbia Pike
• Walter Reed Drive - Arlington Mill to Four Mile Run
• Wilson Blvd-Virginia Square Improvements

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Projects highlighted in red = Construction is underway

Summary of Proposed Budget Changes - TCF

FY 2019 Adopted FY 2020 Proposed

Change % Change

Expenses $75,142,562 $58,011,676

• $17,130,886
• 22.8%

Revenue $32,769,562 $34,358,518 +$1,588,956 +4.8% Staff 29.0 FTEs 29.0 FTEs +0.0 FTEs

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• Fund balances will be use to cover a portion of FY 2019 and FY 2020 expenditures
• Expense budget decreases in FY 2020 based on planned expenditures versus

prior years where budget included carryover encumbrances

• ART 43 Weekend Route proposed for reduction

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Operating Costs in TCF

• TCF not only used for new transportation infrastructure – also used

for new transportation services

• Percent of TCF revenues directed to operations and program

administration increased from 16% in FY 2018 to 20% in FY 2019

• FY 2019 included ART 41 and 45 service expansions and new ART 72
• Percent of TCF revenues directed to operations and program

administration is 25% of proposed FY 2020 budget.

10 FY 2018 FY 2019 FY 2020 ( in $ Millions) Actual Re-estimate Proposed Opening Balance, July 1 135.2 138.1 123.9 Revenues Grant Revenues 8.8 Developer Contributions 0.9 Commercial Real Estate Revenues 24.7 25.6 26.4 Total Revenues 34.4 25.6 26.4 Total Balance & Revenues 169.6 163.7 150.3 Expenses* (31.5) (39.8) (48.6) Closing Balance, June 30 138.1 123.9 101.7

Transportation Capital Fund – Commercial & Industrial Tax (C&I)

Fund Trends

Fund balance is fully programmed to active projects. *FY 2018 Actual expenses include expenses against grant funds, etc. as well as TCF-C&I funds.

11 FY 2018 FY 2019 FY 2020 ( in $ Millions) Actual Re-estimate Proposed Opening Balance, July 1 33.3 36.6 37.1 Revenues Capital Bikeshare – User Fees 0.8 Grant Revenues 2.5

• Misc. Revenue

0.3 NVTA Local Revenues 10.1 7.7 7.9 Total Revenues 13.7 7.7 7.9 Total Balance & Revenues 47.1 44.3 45 Expenses* (10.5) (7.2) (9.3) Closing Balance, June 30 36.6 37.1 35.7

Transportation Capital Fund – NVTA Local

Fund Trends

Fund balance is fully programmed to active projects. Revenue estimate is subject to change based on state action. *FY 2018 Actual expenses include expenses against grant funds, etc. as well as TCF-NVTA Local funds.

Key Budget Considerations

• The County Board sets the annual rate for the CC/PC/PY TIF and has revised it over time

due to other County pressures.

• Initial rate set at 33% - reduced to 30% in FY 2018 and to 25% in FY 2019
• The tax/fee rates and eligible uses for C&I and NVTA Local/Regional are established in the

State Code. The General Assembly can adjust these parameters at will.

• Effective FY 2019, the General Assembly redirected the regional Transient Occupancy Tax and

Grantor’s Tax to meet the Commonwealth's commitment to WMATA, reducing the amount of NVTA funding available

• TCF and TIF allow the County to make critical investments in transportation infrastructure

and services that enhance Arlington’s overall business environment.

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