CAHS & NMHS 27/8/2018 Department of Health Changes to RGS - - PowerPoint PPT Presentation

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CAHS & NMHS 27/8/2018 Department of Health Changes to RGS - - PowerPoint PPT Presentation

Apr 26, 2023 649 likes •1.24k views

Katherine Coltrona, Senior Policy Officer CAHS & NMHS 27/8/2018 Department of Health Changes to RGS Current Functionality New look My Tasks merge current, overdue and archive. Tasks User Profile Qualifications and Expertise limited to

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Katherine Coltrona, Senior Policy Officer Department of Health CAHS & NMHS 27/8/2018

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Changes to RGS Current Functionality

Tasks New look My Tasks – merge current, overdue and archive. User Profile Qualifications and Expertise limited to 500 words so that only 500 words can populate into Project Details/WAHEAF. Create a Project Assign a CPI Delegate when creating a project. WASM CPI Delegate can authorise. Application Documents Document placeholders no longer created for AIRed docs; ‘Attach’ Documents only - no longer authorise requirement. SSA Form Notification for PI to sign SSA Form following completion. Letters Close button; Tooltip on Attach Documents to Letters; Letters Grid sortable. Complaint Finalising a Complaint – word change; unlock; remove invitations. Un-invite from a

  • complaint. Complaint actions – unlock; finalise rows added.

Summary Tab Project Summary relocated. Additional Guidance Blue text when submitting External Ethics to RGO; reference to my projects in New Project Confirmation Email. Ethics Tab Allow EEO (RGO NMA) to Update Project Ethics Approval Status when there is a pending RGO validation except for the status of Withdrawn. Forms & Documents Tab Changed to Applications & Monitoring

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Tasks – New Look & Merged

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7 days

  • ver

due

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How to add or read a Task Note

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How to sort/filter Tasks

3 days

  • ver

due

Archived Tasks will be hidden unless accessed through the Filter

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Types of Tasks

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Tasks Complete CE Tasks HA Tasks

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Create Project

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  • 1. Add CPI Delegate

name

  • 2. Email to CPI

Delegate and CPI

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Create Project

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  • CPI Delegate task to join Project
  • CPI Delegate has a sign up form
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Documents automatically authorised

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CPI Delegate can authorise WASM

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PI Delegate can authorise Budget & PI Task to sign SSA Form

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PI Task PI Delegate Authorisation

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New RGS Functionality

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Researcher Dashboard

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Filter

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Ethics Approved - require site authorisation Aired by RGO

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Monitoring Tab

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Add Monitoring Forms

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Add Amendment Form

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Form can be added and edited by all PMs

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Add Project Documents through Form

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Select Project Documents in Form

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Added Form & Docs in Monitoring Tab

Can add additional documents

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Lists all PMs - select applicable one

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Lists all Sites - select applicable one

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Extension Approval & DoH Update

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Mark Complete only keeps selected information

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Alternative to adding a doc through a Form – Add a doc through the Monitoring Tab

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Associate with a Form

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Document Added

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Forms and Docs can be removed if form has not been authorised or doc has not been attached to a form (you have to un attach a doc from the form prior to deletion)

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You can also edit document details

Remove

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All Monitoring Forms can be authorised by the CPI, CPI Delegate, PI or PI Delegate from any site

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Authorised and ready to Submit (click on the --- to see the status of a form/doc)

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Status

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Statuses Examples for a Site Final Report

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Select Form & Docs to submit and click submit – docs will be auto selected if imbedded in form – can be deselected

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Successful submission onscreen message, and email to person who clicks submit. Status can be checked & green arrows shown

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Submitted Form and Document Details and Statuses

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Can’t submit to RG Office an (Ethics) Amendment Form

  • r Gov Only Amendment Form (with ethics info) until

Ethics Amendment form is approved by Ethics.

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NB: Can submit an Ethics Amendment to Gov if no additional governance docs required, no need for a Gov Only Amendment

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Amendment Forms and Docs validated by Ethics & email sent to person making submission. Dashboard updated.

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Not valid Valid

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Forms and Documents can be AIRed either on Validation

  • r Review – an email will be sent on Validation and Letter
  • n Review to CPI/CPI Delegate or PI/PI Delegate

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Additional Information Required (AIR)

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Forms and Documents can be AIRed – check the status in the view history by clicking on the ? Mark. Click new version to add a new version of the Document.

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Add existing doc with new version for AIR

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Governance Only Amendment Form – can only be completed by PMs associated with site

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Governance Only Amendment Form – update docs and ensure progress reports are up to date

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Governance Only Amendment Form – update budget

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Governance Only Amendment Form – update budget

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Sponsor can view GOA Form but can’t view Budget

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Amendment Forms and Docs approved by Ethics can then be attached to Gov Only Amendment for RGOs

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Ethics Amendment

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Nominate RGO and submit

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Safety Report

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Safety Report – contains guidance who to submit to

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Safety Report – add documents

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Safety Report – can submit Form and Docs to HREC & RG Office at same time – select what Docs go with Form

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Progress Report

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  • Edit and complete,

prepopulated from Project Details.

  • Update Project Details if wrong
  • All PMs can complete Project

section.

  • 2nd Progress Report will

populate from 1st Report e.g. Participants Reminder 1 month & 1 week

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Progress Report – Site Report

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  • Can only be completed by PMs associated with site.
  • CPI Delegate must complete information for sites outside WA.
  • Black square indicates comments are included.
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Site Final Report to RG Office

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Project Final Report to HREC

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Project Final Report – submit & email

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HREC and RG Office approval status for Forms

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