Buffalo Station PIN 5761.87, Contract No. D900044 Draft Request for - - PowerPoint PPT Presentation

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Buffalo Station

PIN 5761.87, Contract No. D900044 Draft Request for Proposals (RFP) Informational Meeting

April 23, 2018

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Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Department’s Designated Representative for this Procurement is: Patricia Kappeller Attn: Buffalo Station Design-Build Project Contract Management Bureau New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232, USA email: Patricia.Kappeller@dot.ny.gov

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Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Agenda

 Project Overview  Scope of Work  Department’s Goals & Project Requirements  General Contract Information  Alternative Technical Concepts  Procurement Schedule  One-on-One Meetings  RFP Content  Quality Control & Quality Assurance  Evaluation and Selection  Additional Information and Submission Guidelines  Questions and Answers

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Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Project Overview - Location

City of Buffalo Erie County, New York. 75 Exchange Street, near the intersection of Washington and Exchange Streets North of the existing CSXT Niagara Branch track MP 1.9.

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Dispatched by CSX Ridership is around 38,000 people annually 6 trains a day serve the Station Station is located along the Niagara Branch of the Empire Corridor Train Schedule - https://www.amtrak.com/tra in-schedules-timetables

Project Overview - Location

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Project Overview

 Existing Conditions

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Project Overview

 Existing Conditions

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The overall objective is to replace the existing Buffalo Exchange Street Station with a new ADA compliant facility in a cost- effective manner.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Project Goals

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• Provide an ADA compliant Intercity Passenger Rail station

and platform that would not preclude incorporation of future actions, plans, and concepts to accommodate intercity buses, additional rail services, and other intermodal enhancements.

• Improve the condition, and aesthetic appearance of the
• verall site in a manner that is consistent with the

surrounding context.

• Provide improved rail passenger comfort, convenience, and

enhanced passenger experience.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Project Goals

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• Improve passenger circulation to and from the station

platform.

• Enhance site safety and security.
• Provide improved ride-share, taxi, pedestrian and bicycle

access to railway and bus services at the new facility.

• Minimize construction impacts to existing passenger and

freight train operations.

• Avoid or minimize the acquisition of privately owned lands.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Project Goals

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

The project is a SEQR Non-Type II action



A SPDES permit is not required



Asbestos Containing Material (ACMs)

 ACMs identified in the station building  The Design-Builder shall be responsible for the abatement design,

asbestos abatement, waste disposal and any required project monitoring/compliance air sampling during abatement of all confirmed and assumed asbestos containing materials



Hazardous Waste/Contaminated Material

 Non-hazardous contaminated material has been identified within the

project area.

 Any excavated non-hazardous contaminated material that cannot be

reused on-site will require disposal in a NYSDEC-regulated solid waste landfill.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Environmental Information

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Directive: Close Coordination with CSX is required for this project.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Requirements

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• CSX railroad is responsible for all flagging operations.
• All field personnel must attend CSXT contractor

safety/security training, which is different from the Amtrak training.

• The Design Builder is required to adhere to all CSX

property access and safety rules.

• Railroad flagging by CSX is required to work in close

proximity to the tracks. This includes the use of equipment that has the potential to foul the tracks. Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Requirements

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• The Design Builder is required to obtain a Right of Entry

Permit from CSX prior to the start of work near the tracks.

• Example of CSX Insurance Requirements is in the draft

RFP.

• All submissions to CSX will be coordinated by

NYSDOT’s Rail Projects Group.

• The Design Builder shall submit for CSX a required:
• 2 week minimum look ahead schedule for operations

that require railroad flagging, updated weekly. Look ahead to be submitted by COB each Friday. Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Requirements

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Design Builder - Design Coordination: Directive: Adhere to CSX Public Projects Manual https://www.csx.com/index.cfm/library/files/about-us/property/public- project-manual/ This document contains valuable information for design and construction near CSX property. The Design Builder shall obtain CSX approval where required by the CSX Public Projects Manual and CSX Standards. The Design Builder is required to execute a PE agreement with CSX to enable review of their design.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Requirements

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Directive: Close Coordination with Amtrak is required for this project.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Requirements

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• Amtrak will provide passenger rail service from the

new station.

• During construction, passenger rail service is

required to continue uninterrupted.

• Temporary facilities are the primary interface with

the public and a high level of coordination is necessary to ensure passengers are adequately accommodated.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Requirements

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• Close coordination with Amtrak and Amtrak approval is

required for elements of the new station.

• The Design Builder shall demonstrate adherence to Amtrak

standards.

• The Design Builder shall obtain Amtrak approval where

required by Amtrak standards.

• All submissions to Amtrak will be coordinated by NYSDOT’s

Rail Projects Group.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Requirements

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Access Requirements onto Amtrak Property:

• The Design Builder must obtain a Temporary Permit to Enter

(TPE) from Amtrak prior to accessing Amtrak property.

• A sample TPE has been provided in the RFP.
• All field personnel must attend Amtrak contractor

safety/security training. Available Online: http://www.amtrakcontractor.com

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Requirements

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Goals & Project Requirements



Construct larger, modern station that meets projected ridership demands



Enhance the station’s presence and engagement with the urban fabric



Ensure station, platform, and plaza are fully accessible and code compliant



Meet all directive aesthetic and operational requirements for station and plaza design



Improve intermodal connections

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Project Overview

 Proposed Conditions: Major Scope Elements 1.

Station Building

2.

Platform and Canopy

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Track

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Utilities

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Public Plaza

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Site

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Building Interiors

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Site Circulation, Motor Vehicle, Bike, and Pedestrian access

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Scope of Work

 Directive  Project Absolutes

 “Shall”  Fixed Features

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Scope of Work

• 1. Station Building

 Approximate 4800 square foot station building  Accommodates full Amtrak State Corridor program and waiting area

for future train service expansion

 Design must allow for future expansion for train service and Intercity

Bus Service with minimal rework

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Scope of Work

• 1. Station Building – Phase 1

Directive: Tall, public waiting room volume with barrel vaulted roof and ceiling structure, arched windows Directive: Durable material palette as indicated including brick, cast stone, steel, and standing seam roofing

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Scope of Work

• 1. Station Building – Phase 1

Directive: Mechanical space to accommodate all equipment indoors, including a mezzanine space for future expansion Directive: Streetscape elements to match Erie Canal Harbor Urban Renewal Plan, including street lights, trees, and sidewalk paving types

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Scope of Work

• 1. Station Building – Phase 1

Directive: Canopy required at main entry as well as at west façade and south façade, providing fully covered path from waiting area to boarding location at platform

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Scope of Work

• 1. Station Building – Phase 2

Directive: Design must allow for future expansion of Amtrak Service and Intercity Bus Service with minimal rework

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Scope of Work

• 2. Platform and Canopy

 540 foot long high level platform  Platform canopy to provide 2/3 coverage of platform  Salvage, rehabilitation, and reuse of existing canopy structure for the

easternmost portion of the canopy

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Scope of Work

• 2. Platform and Canopy

Directive: Salvage, rehabilitation, and reuse of existing canopy structure Directive: Total of new and reused canopy areas must provide coverage for a minimum of 2/3 platform length

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Scope of Work

• 2. Platform and Canopy

Directive: 540 ft long high level platform in full compliance with ADA and FRA Level Boarding requirements Directive: Platform access and egress elements to comply with all applicable codes and regulations

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Scope of Work

• 3. Track

 Design-Builder will be responsible to build up below bottom of tie  Directive - Rail traffic shall be maintained during construction

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Scope of Work

• 4. Utilities, including back-up generator

 Must be designed, sized, and constructed to accommodate Phase 1

and 2

 Placement is subject to NYSDOT approval.

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Scope of Work

• 5. Public Plaza

 ADA accessible route to Main Street to facilitate Light Rail connection  Overhead feature lighting indicating path to Light Rail, wayfinding

signage at intersections and entry points

 Features include accent uplighting at Thruway columns, site furniture,

pole-mounted lighting, paving pattern of concrete and inset pavers

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Scope of Work

• 5. Public Plaza

Directive: Overhead feature lighting indicating path to Light Rail connection Directive: Paving pattern to include concrete and inset accent pavers Directive: Site furnishings including benches, pole-mounted plaza lighting

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Scope of Work

• 5. Public Plaza

Directive: Wayfinding signage at intersections and entry points Directive: Color accent uplighting at Thruway columns

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Scope of Work

• 6. Site

 Minimum amount of parking spaces is directive, including:



6 short term parking spaces within drop-off / pick-up loop, including accessible space and bypass lane



20 parking spaces, including accessible spaces

 Temporary Station Accommodations

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Scope of Work

• 6. Site

Directive: Incorporate landscaped areas with native, low maintenance plantings

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Scope of Work

• 6. Site

Directive: Temporary Station must be provided with a minimum 2-car long low level temporary platform with canopy

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Scope of Work

• 7. Building Interiors

 Public spaces to have durable, high quality, and abuse resistant

finishes

 Accommodate New York State signage and Taste of NY kiosk  Design to Amtrak standards including but not limited to: furnishings,

ticketing windows and counters, and accommodating PIDS, security cameras, and equipment

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Scope of Work

• 7. Building Interiors

Directive: Barrel vaulted ceiling Directive: Include state facility signage

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Scope of Work

• 7. Building Interiors

Directive: Four color terrazzo floor pattern Directive: High quality, durable, and abuse resistant wall finishes Directive: Accommodate clock with faces at exterior and interior Directive: Design to Amtrak standards including seating, ticketing windows and counters, and accommodating PIDS and security camera requirements

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Scope of Work

• 7. Building Interiors

Directive: Stretched fabric printed imagery Directive: Accommodate retail kiosk

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General Contract Information

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

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 Lump Sum Design-Build Contract  Best Value Selection Process (50% Price, 50% Quality)  Project Completion Date shall be the earlier of:

 September 30, 2020; or  The number of days past NTP proposed by the successful

Proposer on Form SCD (ITP Appendix E)

 Escrow Submission of Bid Documents for Successful Proposer

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

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 The Department has undertaken a due diligence study to

determine whether there will be a public benefit to implementation

• f a Project Labor Agreement (PLA) for the Project.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

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 Liquidated Damages will be assessed for:



Each day the Interim Completion Milestone or Overall Project completion dates are not met

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

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

There is a Schedule of Prices and a Work Payment Schedule provided in the RFP.



Schedule of Prices (Form SP)

 Construction Work  Design Services  Construction Inspection Services  Quality Control Services (Material Testing)  Force Account Work ($1,000,000)  Site Mobilization - % of Construction + Force Account (4% max) 

Work Payment Schedules (Form WPS)

 Breakdown of Construction Work Items  Input by Proposer (100% max)

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

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 Stipend to Unsuccessful Proposers (50% of Qualified Costs,

$100K max.)

 Must satisfy criteria in ITP General Instructions:

 Pass all Pass/Fail Factors  Achieve at least 60 points on Quality Factors  Proposal must be competitive and reasonable  Proposal was not selected by the Department as providing the

Best Value

 There is a Buy America Clause  There is an Iran Divestment Act Clause  There is an overall combined MBE and WBE Participation Goal of

30%

 Environmental and construction related permits by Design-Builder

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Contract Information

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 Alternative Technical Concepts (ATCs) are proposals from the

Proposers to design and construct the Project in a manner that is different from the Contract Requirements and which:

 are submitted to the Department for review, consideration and

approval prior to Proposal submittal;

 have significant savings in time, and/or community disruption,

and/or project costs, and/or environmental impacts, and/or

• ther beneficial impacts to Project parameters; and

 offer, in the Department’s judgment, an equal or superior

Project.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044) ATCs

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 Proposers may submit on a confidential basis any number of ATCs

for the Department’s approval using Form ATC.

 The Department may provide ‘Conditional Approval’ of an ATC.  The Design-Builder is solely responsible, after the Notice to

Proceed date, for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit.

 June 25, 2018 is the final date to submit ATCs for consideration.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044) ATC’s

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Buffalo Station Design-Build Project (PIN 5761.87, D900044)

Anticipated Procurement Schedule

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 One-On-One Meetings: At least one meeting will be offered to

each Proposer; Proposers will be notified of the meeting date to be held during the period May 21 – June 18, 2018

 The Department reserves the right to disclose to all Proposers

any issues raised during the meetings that may materially affect the project.

 The Department will not disclose information pertaining to an

individual Proposer’s technical concepts, proposal or ATCs.

 Additional One-on-One Meetings may be held if required to review

ATCs, or if the Department believes it is warranted.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044) One-On-One Meetings

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

RFP Documents:



Instructions to Proposers



Part 1: D-B Agreement



Part 2: General Provisions, Section DB 100 and Appendices



Part 3: Project Requirements (Scope of Work)



Part 4: Utility Requirements



Part 5: Special Provisions



Part 6: RFP Plans (Directive and Indicative)



Part 7: Engineering Data



Part 8: Special Specifications (Including New DB Specifications)



Part 9: The Design-Builder’s Proposal



Part 10: RFP Addenda (If Any)



Reference Documents: On Department’s website



Not Part of the Contract Documents

Buffalo Station

Design-Build Project (PIN 5761.87, D900044) Request For Proposals (RFP) Documents

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 RFP Documents:

 Instructions to Proposers

• General Instructions
• Appendix A – Project Information
• Appendix B – Administrative Submittal Requirements
• Appendix C – Technical Submittal Requirements
• Appendix D – Price Proposal Submittal Requirements
• Appendix E – Forms
• Appendix F – Conflicts of Interest Policy
• Appendix G – Abbreviations and Definitions

Buffalo Station

Design-Build Project (PIN 5761.87, D900044) Request For Proposals (RFP) Documents

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 Quality Control is the Design-Builder’s responsibility.  The Design-Builder shall appoint a QC Manager responsible for

QC Plans for both Design and Construction.

 Design QC shall be the Design-Builder’s responsibility and shall

be performed in accordance with the QC Plan.

 The QC Plan is a living document and will be further developed

and updated throughout the Project, as described in RFP Part 2.

 Construction Inspection shall be performed by an Independent

Engineering Firm (hired by the Design-Builder).

 Materials Testing shall be performed by an Independent Materials

Testing Firm or Laboratory (hired by the Design-Builder).

 Offsite Plant Quality Control will be performed by the Department.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044) Quality Control (QC)

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 Design and Construction Quality Assurance is the Department’s

responsibility.

 The Department may perform QA on any of the Design-Builder’s

design and construction activities.

 The Department will establish and maintain its own staff, or

utilize an independent consultant, to perform QA of the Design- Builder’s design and construction work.

 Offsite plant Quality Assurance will be performed by the

Department.

 RFP Part 2 describes in detail the Department’s QA role for the

Project.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044) Quality Assurance (QA)

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Pass/Fail Evaluation Factors

 Legal – Financial – Administrative – M/WBE Compliance - Price Proposal (Bond/Conformance)

Quality Evaluation Factors (50%)

 Design-Build Organization and Process (25 Points)  Key Personnel (15 points)  Overall Design-Build Team Organization (10 points)  Design-Build Approach to the Project (45 points)  Project Understanding (5 points)  Design Solutions (20 points)  Construction Approach (Means and Methods) (20 points)  Schedule (30 points)  Initial Baseline Progress Schedule (15 points)  Project Completion / Interim Milestones (15 points)

Price (50%)

Design-Builder must obtain a minimum score of 60 points on Quality Evaluation Factors

Buffalo Station

Design-Build Project (PIN 5761.87, D900044) RFP Evaluation and Selection

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Proposal Format Compliance:

Proposers shall comply with all formatting requirements stated in the ITP in Appendices A, B, C, and D, including page size, section length, and font size. In addition, all Proposers shall comply with the following format requirements:



The inside and outside surfaces of all binders, and both sides of all dividers, shall be solid and shall contain only text; no pictures, renderings or graphics shall be included.



All narrative pages, Initial Management Plan components and forms shall contain text only and shall contain no pictures, renderings or graphics.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044) RFP Evaluation and Selection

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

Photographs, visualizations, and/or renderings, if requested in the ITP, shall not contain any text.



All drawings submitted as part of the Proposal shall include no narratives or text other than notes or call-outs which would typically be included on design drawings.



External web links are not to be included anywhere in the Proposal.



Failure by a Proposer to follow the formatting requirements stated in the ITP will result in the particular page(s) being deleted from the Proposal before technical evaluation. A Proposal may receive a lower score as a result of any pages removed.

Buffalo Station

Design-Build Project (PIN 5761.87, D900044) RFP Evaluation and Selection

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

Submit ALL Forms required:



Do not alter any Form unless indicated on the Form.



Do not add any appendices or attachments to the Forms.



Do not include photographs or illustrations unless specifically indicated.



Do not submit the following with Proposal:

 Form SA (Stipend Agreement) => 20 Days after Proposal Due Date  Form BDEA (Bid Document Escrow Agreement)  PAB (Payment Bond (Labor and Material Bond))  PEB (Performance Bond (Faithful Performance Bond))

Buffalo Station

Design-Build Project (PIN 5761.87, D900044) Additional Information – Submission Guidelines

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 Responses to Proposer Questions will be posted on the Department’s

Project Web Site.

 Reference Documents are Posted on the Department’s Project Web Site:

https://www.dot.ny.gov/main/business-center/designbuildproject44 Reference Documents include:

Buffalo Station

Design-Build Project (PIN 5761.87, D900044) Additional Information

 Record Plans;  Geotechnical Investigations

(under development);

 Survey Data;  Potentially others (To be Determined)

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Buffalo Station

Design-Build Project (PIN 5761.87, D900044)

Department’s Designated Representative for this Procurement is: Patricia Kappeller Attn: Buffalo Station Design-Build Project Contract Management Bureau New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232, USA email: Patricia.Kappeller@dot.ny.gov

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Questions ?

Buffalo Station

Design-Build Project (PIN 5761.87, D900044)