Budget Presented by: Michael Whitaker Director May 24, 2016 2015 - - PowerPoint PPT Presentation

FY2017 Proposed Budget

Presented by:

Michael Whitaker Director

May 24, 2016

2015 Department Awards (Professionals of the year)

Jon Thompson Superintendent of Parks Professional of the Year Mike Pigg Parks Supervisor New Professional of the Year

2015 Department Awards, cont. (Citizen Engagement)

Citation of Merit for Agency Excellence

2015 Department Awards, cont. (Amend Park Community Garden) Citation of Merit for Agency Excellence

Guiding Documents

Department Overview

Administration Recreation & Senior Services Parks & Urban Forestry Cemetery

Department Overview, cont.

(2,580 acres of developed parks and open spaces)

Department Overview, cont. (Facilities)

• Skate Park
• 2 Outdoor Pools
• 2 Wading Pools
• 4 Spraygrounds
• 41 Playgrounds
• 32 Picnic Shelters
• 19 Tennis Courts
• Minor League Baseball Stadium
• Par 3 Golf Course
• 6 Neighborhood Centers
• Senior Community Center
• 30 Outdoor Basketball Courts
• 2 Cemeteries

Department Overview, cont. (Recreation Programs)

Department Overview, cont. (Community Outreach - Volunteerism)

In 2015 1,979 people volunteered at the Parks and

Recreation Department

• Total Hours: 7,619
• Value of Hours: $149,642

Department Overview, cont.

(Community Outreach -Giving Opportunities)

Department Overview, cont.

(Agreements/Partnerships)

• Agreements
• Downtown Exchange Club - Par 3 Golf Course
• Billings Mustangs
• Billings Softball Association
• Amend Park Development Council
• Partnership Examples
• Little League
• School District 2
• Friends of Billing Dog Parks
• Billings Tennis Association

Department Overview, cont.

(2013 Park Visitation Comparison)

• Montana State Parks

1.57 million

• City of Billings Major Parks

2.40 million

• Grand Teton Nation Park

2.70 million

• Yellowstone National Park

3.20 million

Source: 2013 Needs Assessment Survey

Department Trends

(Continued Increase in Demand for Services)

• Visits to major parks are increasing
• We had over 2.4 million visits at our major parks in

2013.

• The number of visits at our major parks increased 140%

from 2009 (1 million visits) to 2013 (2.4 million visits).

• Usage of parks and facilities continues to increase
• The annual number of picnic shelter and neighborhood

center rentals have increased 58% since 2011

• The number of park use permits issued annually have

increased 151% since 2011.

Department Trends cont.

(Continued Increase in Demand for Recreation Services)

• Demand for recreation

services continue to increase

• Annual recreation program

revenue has increased by

19% ($112,500) from 2014 to

2015.

Department Trends cont. (Continued Increase in Use of Technology)

• Use of technology
• In 2015, 48% of all transactions are done online.
• Online transactions have increased 16% since 2011

2015 Major Accomplishments

(Replaced Playground Equipment at South Park)

• Awarded a $75,000 LWCF grant to help upgrade the

playground at South Park

2015 Major Accomplishments, cont.

(Replaced Playground Equipment at Pioneer Park)

2015 Major Accomplishments, cont. (Completed Centennial Park Master Plan)

2015 Major Accomplishments, cont.

Replaced fall protection at 11 playgrounds)

2015 Major Accomplishments, cont.

(Rebuilt 7 Tennis Courts)

2015 Major Accomplishments, cont.

(Technology Enhancement)

Implemented mobile registration

2015 Major Accomplishments, cont.

(Replaced Trails End Playground)

2015 Major Accomplishments, cont.

(High Sierra Disc Golf Course)

Major Projects Underway (South Park Sprayground)

Major Projects Underway, cont. (Yellowstone Kelly’s Interpretive Site)

Major Projects Underway, cont. (Veterans Park Irrigation Automation )

Major Projects Underway, cont. (Poly Vista Complex Upgrades)

• Automate Irrigation System
• Restroom/Storage Facility
• Accessibility Improvements

Major Projects Underway, cont.

• Swords Rimrock Park Trailhead Improvements
• Updating Department’s Comprehensive Plan
• Water Service Upgrades at Amend and Stewart Parks
• Mont Vista Park Master Plan

FY2017 Capital Improvement Projects

• Cemetery Mausoleum – Accessibility

$40,000

• East and South Maintenance Shops Repairs $100,000
• Aquatics

$190,000

– Replace spray features at Rose Pool ($125,000) – Rose Park Bath House Programing ($65,000)

• Park Roads & Parking Areas Repairs Phase I $300,000
• Ponderosa Playground Replacement

$150,000

• Rose Park Pre-school Playground Replacement $270,000
• Park Irrigation Automation

$294,000

– Gorham, Ponderosa & Evergreen

Major Projects Underway, cont.

(Rose Pool Bathhouse)

Current Challenges

• Aging infrastructure
• Playgrounds
• Some of our playgrounds are over 30 years old
• 30% of our irrigation systems are manual systems
• Manual systems uses 30 percent more water than automated

systems

• Manual systems requires more staff time to operate
• Shelters and buildings
• Park roads and parking lots
• Pools
• South Pool was built in the 1920s…Last renovated in 1993
• Rose Pool was built in the 1960s…Last renovated in 1995

Current Challenges, cont.

• Development of community parks in Billings have

not kept pace with growth

– Its been over 30 years since a community park was built in Billings

• Castle Rock Park was the last community park built

– The last time a community park was built Billings’ population was 66,798.

• Billings’ population has grown by over 42,000 people since

the last time a community park was built.

Current Challenges, cont.

• Graffiti and vandalism
• Increasing number of

transients in parks

• Not being able to

recruiting enough seasonal employees

• Lack of indoor

recreation facilities

• Lack of athletic field

space, i.e., soccer, football, lacrosse, rugby

Current Challenges, cont.

• Not enough programmable park spaces to

accommodate park use requests

• The Centers for Disease Control’s New Model

Aquatic Health Code (MAHC)

• Many of our athletic fields are infested with

Richardson Ground Squirrels

City of Billings

(FY2017 Proposed Budget: $329,615,237)

Parks, Recreation & Public Lands $11,029,495 3%

Where does the money come from?

($8,480,823)

General Fund Contribution $3,794,901 45% Fees & Charges, $1,217,277 14% 35 Individual PMDs $1,075,754 13% City-Wide Park District $2,040,000 24% [CATEGORY NAME] [VALUE] [PERCENTAGE]

Where does the money go?

(All Funds: $11,029,495)

Aquatics $308,869 3% Recreation $741,306 7% Capital Improvement Projects $3,578,964 32% Parks $4,237,716 38% Urban Forestry $341,465 3% Cemetery $431,377 4% Administration $403,144 4% Park Special Funds $732,858 7% Senior Services $253,796 2%

General Fund Budget

$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 FY2013 $4,308,631 Actual FY2014 $4,318,126 Actual FY2015 $4,613,232 Actual FY2016 $4,664,707 Budget FY2017 $5,151,408 Proposed

General Fund Budget, cont.

Budget FY2016 Proposed FY2017 Change Personal Services $3,103,099 $3,309,499 $206,400 Operations & Maintenance $1,285,230 $1,330,825 $45,595 Capital

• 0-

$207,494 $207,494 Transfers $276,378 $303,590 $27,212 Total Expenditures $4,664,707 $5,151,408 $486,701

Supplemental Budget Requests

(Funding Source: General Fund)

• Uncontrollable Expenses
• South Park Sprayground Maintenance

$1,800

• Seasonal Wage Increase

$30,350

• Portable Toilet Rentals in Parks

$10,000

• 2 Park Seasonals

$21,120

• Special Assessments

$10,000

• Funded By Program Revenue
• Turf Maintenance Services for Little Leagues and Softball Association $15,000
• Recreation Programs & Building Rentals Expenditures Budget Increase $70,000

Supplemental Budget Requests, cont.

(Funding Source: General Fund)

• Department Cost Savings
• Point to Point Wireless

$4,300

• Department Security
• Point of Sale Security Cameras

$1,800

Supplemental Budget Requests, cont.

(Funding Source: Cemetery Expansion Fund)

• Safety
• Cemetery Tree Plan – Mitigation of Hazardous Trees

$10,000

• Cemetery Expansion
• Cemetery – Section 15 Improvements

$30,000

Proposed Cemetery ry Fee Adju justment

• Recommended fee increase
• Approximately 3%
• Fees are rounded off to the nearest $5 increment
• Last time fees were increased at the cemetery
• 2014
• Estimated revenue produced by fee adjustment
• $3,000
• The Parks, Recreation & Cemetery Board

recommends the proposed increase.

Park Maintenance Districts’ Fund (Assessments & Expenditures)

$500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 $1,100,000 $1,200,000 Assessments Expenditures

Park Maintenance Districts Fee Adjustments

PMD Name Number FY 2016 FY 2016

• Ass. Rate

Proposed Increase

Olympic 684002 $155,984.00 0.034709 sq/ft $4,016.00 Kiwanis/Durland 684004 $13,375.00 0.019477 sq/ft $1,125.00 High Sierra 684005 $58,000.00 0.007364 sq/ft $12,000.00 Country Manor 684012 $25,000.00 0.007964 sq/ft $9,440.00 Dokken (Town and Country) 684020 $9,660.00 $460.00 per lot $483.00 Ironwood 684027 $84,499.00 .017048 sq/ft $30,501.00 Falcon Ridge 684033 $22,000.00 $250.00 per lot $3,000.00 Josephine Crossing 684036 $2,976.00 .003893 sq/ft $3,024.00 Yellowstone Family Park 684040 $28,000.00 $75.54 per lot $4,000.00