CCSD 2018-2019 Budget Overview February 6, 2018 Prepared by: Cheryl Thompson, Director of Finance
2018-2019 CCSD Budget
Topics of Discussion • Budget Overview 1 • FY18-19 Budget Process from now until June 2018 2 • Budget Comparisons 3
Characteristics of a Budget • Serves students • Allocation based on 40-day student count • Maximizing budget available • Provides a clear understanding of decision points • Ensures taxpayer value/efficient use of resources • Is adaptable to changing and emerging needs
2018-2019 Budget Sensitivity Analysis Assumptions • Unfunded Legislative Mandates • Decrease in Enrollment from 2018 to 2019 • Decrease in T & E • Increase in Fixed Costs – Property & Liability Insurance, Employee Benefits, and Utilities • Decrease Revenue Impact for 2018-2019
Budget Manager Responsibilities – (Building Level) Budget Requirements • Involvement of Leadership Team & Parents • Review and develop Workbook -Tab 1 and Tab 3 – Accomplishments and Identify Needs • Open communication with Finance Team
What is zero-based budgeting? • Reverses the process of traditional budgeting by starting at $0 and adding items in, rather than using last year’s budget as the baseline • Time for reflection on what is important to fulfilling our mission • Uses some historical perspective while asking “What do we want to do this year versus last year?” • Requires input from all areas of the organization, including finance, programming, development, and administration
Budget Priorities Initiatives: Goals: • Instructional Materials & Professional • Supports all 16 Schools Development • Instructional Support • Special Education & Ancillary • Safety and Security • College and Career Readiness • Access to technology • Bond Wilson Technical Center • Cultural Assistance Team • Safety & Security • Grant Initiatives • Board of Education Initiatives
Budget Calendar February - 2018 • Schedule Budget Overview Presentations – Instructional Units/Support Units March - 2018 • Budget Workbook Submissions to Finance Department • Hearings – Staff & Community Input March thru May April - 2018 • Tentative Budget Due to Public Education Department – State of New Mexico May - 2018 • Proposed Budget Presentation to Budget Committee June - 2018 • Adoption of Budget - Board of Education Review and Approval
Revenues • State Equalization • Impact Aid • Grants – State and Local • Other – Activities and Investment
Expenses • Salaries and Fringe Benefits • Direct Program Costs – travel, general supplies, instructional supplies, etc. • Debt payments • Covers the principal and interest portion of debt payments • Cost reimbursement grants • These grants are often paid 30-90 days after expenses have been incurred. How do we float those expenses in the interim. Line of credit or cash reserves. • Larger budget items • Occupancy – rent/utilities (or debt payments on purchased facility) • Insurance other than health • Printing costs – for all departments • Contracted services – for audit, technology, finance, program, etc.
Budget Workbooks • 52 Locations (Departments) – 16 Schools • Workbooks will be emailed to all Principals Tab 1 – Accomplishments FY2018 Tab 2 – Budget Projections Tab 3 – Justification Tab 4 - Prior Year – 4 Year Trend of Historical Transactions
Budget Overview Actual Expenditures by Fund (FY14-15/FY15-16/FY16-17)
Budget – Schools (Actuals 3 Years)
Budget (Actuals 3 Years)
Action Requested • Timely Submission of Workbooks to Finance – March 9 th , 2018. • Questions - Schedule Meeting with Business Coordinator to input Departmental Budgets
Questions?
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