Budget Overview February 6, 2018 Prepared by: Cheryl Thompson, - - PowerPoint PPT Presentation

CCSD 2018-2019 Budget Overview

February 6, 2018 Prepared by: Cheryl Thompson, Director of Finance

2018-2019 CCSD Budget

Topics of Discussion

1

• Budget Overview

2

• FY18-19 Budget Process from now until June 2018

3

• Budget Comparisons

Characteristics of a Budget

• Serves students
• Allocation based on 40-day student count
• Maximizing budget available
• Provides a clear understanding of decision points
• Ensures taxpayer value/efficient use of resources
• Is adaptable to changing and emerging needs

2018-2019 Budget Sensitivity Analysis Assumptions

• Unfunded Legislative Mandates
• Decrease in Enrollment from 2018 to 2019
• Decrease in T & E
• Increase in Fixed Costs – Property & Liability Insurance, Employee Benefits,

and Utilities

• Decrease Revenue Impact for 2018-2019

Budget Manager Responsibilities – (Building Level) Budget Requirements

• Involvement of Leadership Team & Parents
• Review and develop Workbook -Tab 1 and Tab 3 – Accomplishments and

Identify Needs

• Open communication with Finance Team

What is zero-based budgeting?

• Reverses the process of traditional budgeting by starting at $0 and adding

items in, rather than using last year’s budget as the baseline

• Time for reflection on what is important to fulfilling our mission
• Uses some historical perspective while asking “What do we want to do this

year versus last year?”

• Requires input from all areas of the organization, including finance,

programming, development, and administration

Budget Priorities

Goals:

• Supports all 16 Schools
• Instructional Support
• Safety and Security
• Access to technology

Initiatives:

• Instructional Materials & Professional

Development

• Special Education & Ancillary
• College and Career Readiness
• Bond Wilson Technical Center
• Cultural Assistance Team
• Safety & Security
• Grant Initiatives
• Board of Education Initiatives

Budget Calendar

• Schedule Budget Overview Presentations – Instructional Units/Support

Units

February - 2018

• Budget Workbook Submissions to Finance Department
• Hearings – Staff & Community Input March thru May

March - 2018

• Tentative Budget Due to Public Education Department – State of New

Mexico

April - 2018

• Proposed Budget Presentation to Budget Committee

May - 2018

• Adoption of Budget - Board of Education Review and Approval

June - 2018

Revenues

• State Equalization
• Impact Aid
• Grants – State and Local
• Other – Activities and Investment

Expenses

• Salaries and Fringe Benefits
• Direct Program Costs – travel, general supplies, instructional supplies, etc.
• Debt payments
• Covers the principal and interest portion of debt payments
• Cost reimbursement grants
• These grants are often paid 30-90 days after expenses have been incurred. How do we

float those expenses in the interim. Line of credit or cash reserves.

• Larger budget items
• Occupancy – rent/utilities (or debt payments on purchased facility)
• Insurance other than health
• Printing costs – for all departments
• Contracted services – for audit, technology, finance, program, etc.

Budget Workbooks

• 52 Locations (Departments) – 16 Schools
• Workbooks will be emailed to all Principals

Tab 1 – Accomplishments FY2018 Tab 2 – Budget Projections Tab 3 – Justification Tab 4 - Prior Year – 4 Year Trend of Historical Transactions

Budget Overview Actual Expenditures by Fund (FY14-15/FY15-16/FY16-17)

Budget – Schools (Actuals 3 Years)

Budget (Actuals 3 Years)

Action Requested

• Timely Submission of Workbooks to Finance – March 9th, 2018.
• Questions - Schedule Meeting with Business Coordinator to input

Departmental Budgets

Questions?