BPS Budget Advisory Committee FY20 21 Meeting 1: Introduction and - - PowerPoint PPT Presentation

▶
bps budget advisory committee fy20 21
SMART_READER_LITE
LIVE PREVIEW

BPS Budget Advisory Committee FY20 21 Meeting 1: Introduction and - - PowerPoint PPT Presentation

Oct 11, 2022 366 likes •539 views

BPS Budget Advisory Committee FY20 21 Meeting 1: Introduction and Context December 19, 2019 Agenda Introductions Budget Process Mayors direction BAC role Funding overview Program Offers Overview Next steps

slide-1
SLIDE 1

BPS Budget Advisory Committee FY20‐21

Meeting 1: Introduction and Context

December 19, 2019

slide-2
SLIDE 2

Agenda

  • Introductions
  • Budget Process
  • Mayor’s direction
  • BAC role
  • Funding overview
  • Program Offers Overview
  • Next steps
slide-3
SLIDE 3

BPS Ground Rules

  • 1. Listen to understand, not to respond.
  • 2. W.A.I.T. [“Why Am I Talking?”]
  • 3. Assume good intentions, but attend to impact.
  • 4. Be willing to make mistakes and be forgiving of those who do.
  • 5. Allow for, and appreciate, disagreement of opinions, ideas, methods – respectfully.
  • 6. Personal stories stay, lessons can be shared.
  • 7. Meeting‐specific (if requested).

_______________ (Fill in the blank.) This can be used for a meeting‐ or team‐specific item should the group want to include one or more additional Ground Rules.

slide-4
SLIDE 4

Introductions

  • Name
  • Pronouns
  • A word that describes you using the first

letter of your first name

slide-5
SLIDE 5

Mayor’s Budget Guidance FY20‐21

  • Bureaus to work collaboratively with other bureaus in related service areas to

identify long‐term multi‐bureau programmatic and operational efficiencies.

  • Priority Issue Areas:
  • Leadership Action on Climate Change (BPS, PBOT, PBEM, PP&R, PFR, OMF)
  • Community Development Mitigating Displacement (BPS, PHB, PBOT, Prosper)
  • Homeless Crisis
  • Collective Public Safety Budget
  • Parks Financial Sustainability
  • Ratepayer Affordability
  • Long‐Term Liabilities
slide-6
SLIDE 6

Mayor’s Budget Guidance (cont.)

  • All new funding requests should be paired with a proposal to offset at

least 50% of the proposed cost by either: a. Leveraging existing resources.

  • b. A reduction package proposed individually or in partnership with
  • ther bureaus.
  • Requests for new resources should demonstrate meaningful progress

towards achieving approved Council and bureau strategic plans.

  • Requests that are co‐sponsored by other bureaus and which are in

alignment with the above priority areas will be more favorably regarded.

slide-7
SLIDE 7

Roles & Purpose of BAC

  • Understand the BPS work program, priorities and

funding sources.

  • Share community perspectives, particularly the needs

and priorities of historically under‐represented communities.

  • Inform and advise on how BPS prioritizes its

discretionary resources to achieve desired community outcomes.

slide-8
SLIDE 8

BPS Mission

BPS takes action to shape the future of Portland and advance climate protection for a more prosperous, healthy, equitable and resilient city now and for future generations.

slide-9
SLIDE 9

BPS Values

slide-10
SLIDE 10

Citywide General Fund Revenue

(in (in millio illions)

1

Property Taxes, 39% Business Licenses, 18% Utility License Fees, 13% Transfers from Other Funds, 10% Service Charges & Other, 6% Lodging Taxes, 5% Intergovernmental, 5% Beginning Fund Balance, 4%

slide-11
SLIDE 11

Public Safety 56% City Support Services 12% Parks, Recreation & Culture 13% Community Development 9% Reserves & Transfers 5% Elected Officials 3% Transportation & Parking 2% Public Utilities 0%

Where does General Fund go?

(in millions)

1 1

BPS is part of “Community Development” together with Civic Life, BDS and BHR

slide-12
SLIDE 12

FY19‐20 Funding Sources ($22M total)

Solid Waste Management Fees $7.5M General Fund One‐Time $800k Grants & Contracts $1.8M Portland Clean Energy Fund $2.2M IAs & Other $800k General Fund Ongoing $8.9M

slide-13
SLIDE 13

BPS FTE Distribution by Funding Type

‐ 20.00 40.00 60.00 80.00 100.00 120.00 140.00 FY08‐09 FY09‐10 FY10‐11 FY11‐12 FY12‐13 FY13‐14 FY14‐15 FY15‐16 FY16‐17 FY17‐18 FY18‐19 FY19‐20 GF on‐going & overhead GF one‐time IGA & IA Grants PCEF SWMF

slide-14
SLIDE 14

BPS Program Offers for FY20‐21

  • Comprehensive & Strategic Planning
  • Code Development
  • Area Planning
  • Environmental & River Planning
  • Smart Cities
  • Climate, Energy & Sustainable Development
  • Waste Collection
  • Sustainability Engagement
  • Portland Clean Energy Fund
  • Bureau Administration
slide-15
SLIDE 15

Performance Measures

  • A primary focus of the program offers is communicating the

quantifiable outcomes to Council and the public via performance

  • measures. Over the long‐term, the goal is that each program should

be associated with multiple measures, including at least one

  • utcome measure and one output or efficiency measure.
  • Based on workload, output, efficiency, outcome.
  • What did we accomplish?
  • How efficiently did we accomplish it?
  • What impact did our accomplishments have on the community?
slide-16
SLIDE 16

Next Steps

BAC Meeting #2: Thursday, January 9 (4‐6 p.m.)

  • Program Offers q&a
  • Equity in Program Offers
  • Budget Equity Tool
  • BAC input to letter to Council