Board of Educations Proposed 2018-2019 Budget New Canaan Public - - PowerPoint PPT Presentation

Board of Education’s Proposed 2018-2019 Budget New Canaan Public Schools

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BOARD OF EDUCATION Dionna Carlson, Chair Penny Rashin, Vice Chair Jennifer Richardson, Secretary Tom Cronin Katrina Parkhill Brendan Hayes Maria Naughton Hazel Hobbs Sheri West CENTRAL ADMINISTRATION

Bryan D. Luizzi, Ed. D.

Superintendent of Schools

Jo-Ann Keating, Ed. D., SFO

Director of Finance & Operations

Jill Correnty, Ed.D.

Assistant Superintendent for Curriculum & Instruction

Darlene Pianka

Assistant Superintendent for Pupil Personnel & Family Services

Gary Kass

Director of Human Resources

Tracy Haberman

Budget Director

Town of New Canaan – Budget Meeting Schedule 2018

Board of Education Meetings Date Day Time Meeting Location Session 12/11/17 Mon 7:00 P.M. BOE NCHS- Wagner Room Budget Workshop 1/08/18 Mon 7:00 P.M. BOE NCHS - Wagner Room Superintendent’s Budget Presentation 01/22/18 Mon 7:00 P.M. BOE NCHS - Wagner Room BOE Review and Recommendation Board of Selectman Meeting 01/30/18 Tues 8:30 A.M. BOS TH - Board Room Review & Recommendation Board of Finance Meetings 02/06/18 Tue 7:00 P.M. BOF & TC TH – Meeting Room BOE Budget Presentation 02/27/18 Tue 7:00 P.M. BOF TH – Meeting Room BOE Budget Follow-up and Review 03/06/18 Tue 7:00 P.M. BOF TH – Meeting Room Budget Public Hearing and Review 03/08/18 Thurs 7:00 P.M. BOF TH – Meeting Room Vote on Budget and Regular Meeting Town Council Meetings 02/06/18 Tue 7:00 P.M. TC & BOF TH – Meeting Room BOE Budget Presentation 03/20/18 Tue 7:00 P.M. TC TH – Meeting Room BOE Budget Follow-up and Review 03/27/18 Tue 7:00 P.M. TC TH – Meeting Room Budget Follow-up and Review 04/03/18 Tue 7:00 P.M. TC TH – Meeting Room Budget Public Hearing and Overall Review 04/05/18 Thurs 7:00 P.M. TC TH – Meeting Room Vote on Budget and Regular Meeting 3

NEW CANAAN PUBLIC SCHOOLS: A LEADING EDGE LEARNING COMMUNITY IN CONTINUOUS PURSUIT OF EXCELLENCE

1. INCREASE STUDENT LEARNING AS MEASURED BY

MULTIPLE AND VARIED ASSESSMENTS TO ASSURE ALL STUDENTS GRADUATE PREPARED FOR A DYNAMIC AND COMPLEX GLOBAL SOCIETY

2. IMPROVE ACHIEVEMENT, SERVICE, AND

RELATIONSHIPS THROUGH COMMUNICATION THAT IS RESPONSIVE, CLEAR, TIMELY, AND INCLUSIVE

3. PROMOTE AND SUPPORT INNOVATIVE AND

EXEMPLARY RESEARCH-BASED PROFESSIONAL PRACTICES IN ORDER TO CONTINUOUSLY ENHANCE TEACHING AND EXTEND LEARNING

4. PROMOTE AN ENVIRONMENT THAT FOSTERS

RESPECT, ETHICAL BEHAVIOR, AND RESPONSIBLE GLOBAL CITIZENSHIP

5. PROMOTE AND PRACTICE GOOD STEWARDSHIP FOR

ALL DISTRICT RESOURCES IN A MANNER THAT SUPPORTS SAFE AND HEALTHY ENVIRONMENTS AND OPTIMIZES STUDENT LEARNING Empowering today’s learners as they grow into tomorrow’s leaders…

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Sustained Focus and Commitment

Core Concepts Undergirding the Superintendent’s 2018-2019 Budget Proposal

Our sustained success is the direct result of the investment the community has made, and continues to make, in its public schools The community expects the school district to continue providing a world-class educational experience for the benefit of the children, parents, and citizens of New Canaan School district budgets are comprised of

• bligatory and discretionary drivers; one can

best comprehend the budget by understanding the influence of these drivers District goals, budget assumptions, and related priorities guide us in our budget allocation decisions; these principle-based guidelines reflect the educational mission, vision, and values long held sacred by the community

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Return on Investment Smarter Balanced Assessment

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Grade % Meeting or Exceeding Achievement Level DRG Comparison

3 87.3 #1 4 91.8 #1 5 92.0 #1 6 84.7 #3 7 87.0 #2 8 85.1 #2 #1 in DRG #1 in State Overall English Language Arts (ELA) 87.9

Return on Investment Smarter Balanced Assessment

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Grade % Meeting or Exceeding Achievement Level DRG Comparison

3 86.4 #1 4 92.0 #1 5 84.3 #1 6 81.8 #2 7 82.0 #1 8 83.7 #2 #1 in DRG #1 in State Overall Mathematics 85.1

Return on Investment New Canaan High School Benchmarks

2014 2015 2016 2017 Graduation Rate 99% 99% 98% 99% 4-year College Attendance Rate 94% 94% 95% 93% Accepted into top 3 choices of colleges 87.5% 82% Attending “most competitive” schools 28% 34% 27% 29% Average SAT Score Combined 1771 1785 1799 1231 (new) Advanced Placement (AP) Courses 22 23 26 26 AP Participation 318 360 350 459 AP tests scoring 3+ 92% 92% 92% 92% AP Scholars 125 144 180 200 Average ACT Score 25.9 26.3 27.2 27.3 Students participating in athletics &/or clubs 85% 88% 90% 90%

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Return on Investment

Sustained Recognition of Excellence Community Pride and Value Athletics

• High (72%) participation rate
• 2016-17 statewide accomplishments

– Football – State Champions – Field Hockey - State Champions – Girls Golf – FCIAC & State Champions – Boys Lax – State Champs – Boys Tennis – State Champions – Skiing – State Champions – Crew – National Championships – Boys Hockey – State Semi-Finalists – Girls Hockey – State Quarter Finalists – Boys Indoor Track – FCIAC & State Champions – Girls Indoor Track – FCIAC Champions – Boys Golf – State runner-up – Girls LAX – State Semi-Finalists

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Return on Investment

Sustained Recognition of Excellence Community Pride and Value

Visual and Performing Arts

– NCHS Art students recognized with awards at the State and National level – 1st Place Honors at the Teen Vision Student Art Exhibition at Sacred Heart University – Student work exhibited at:

• Bruce Museum
• Phillip Johnson’s Glass House
• NC Historical Society
• Fritz Eager Collection

– Concert Band received an Excellent rating & 2nd place in division – Concert Choir received a Superior rating and 1st place in division – Participation in CMEA Western Region HS Festival – 170 Band, Choir, and Orchestra students often collaborate on various programs for students and the community

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Return on Investment

Sustained Recognition of Excellence Community Pride and Value

Visual and Performing Arts

– NCHS Theater Highlights

• Halo Awards (CT High School Theater

Awards) – Best Actor in a Contemporary Musical – Best Actor in an Ensemble Play – Best Featured Dancer – Best Dancing Award (Cast) – 27th Annual Student Produced Drama Festival

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Show Dates Friday, March 23 at 7pm Saturday, March 24 at 2pm All shows in the newly renovated Saxe Auditorium

Return on Investment

Percentage of students meeting or exceeding benchmark on SAT: #3 in DRG in ELA #3 in DRG in Mathematics Statewide SAT Score Comparisons: #5 in ELA #3 in Mathematics 82% Grade 12 students have taken at least 1 college level class 94% Grade 12 students scheduled to participate in the Senior Internship Program 2018 Best Schools State Results from Niche.com Top 1% Best School Districts – NCPS #1 – Best Public High School in CT - NCHS #1 – Best Places to Teach in CT #2 - Best School District in CT #2 – District with the Best Teachers in CT #2, #3, & #4 – Best Public Elementary Schools in CT– West, East, and South Elementary Schools SchoolDigger.com #1 School District in Connecticut – NCPS USA Today “Best High Schools in Every State” New Canaan High School #1 US News & World Reports Top 2% of high schools in America ConnCan ratings: District & Schools rating = A “America’s Best High Schools 2016” NCHS - #18 High School in the Nation Forbes Magazine: “America’s Best School Districts for your Housing Buck” #2 District in category nation wide USAInner - #2 High School in Connecticut http://usainner.com/20-best-public-high-schools-in- connecticut/19/)

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Return on Investment DRG Comparisons

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Return on Investment DRG Comparisons

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NCEP NCEP $ % 2015-16 2016-17 Difference Difference Redding $21,233 $21,733 $500 2.4% District 9 $19,754 $21,636 $1,882 9.5% Greenwich $21,331 $21,200

• $131
• 0.6%

Weston $20,759 $20,888 $129 0.6% Westport $19,800 $20,837 $587 3.0% New Canaan $19,576 $20,162 $586 3.0% Darien $19,318 $20,159 $841 4.4% Wilton $19,337 $19,873 $536 2.8% Easton $19,233 $19,291 $58 0.3% Ridgefield $17,013 $17,994 $981 5.8% Net Current Expenditures per Pupil (NCEP) Town

Primary Themes

• 1. Respond to shifts in enrollment, demographics, and

student needs

• 2. Appropriately fund budget drivers to ensure long-

term sustainability

• 3. Continue to support high-quality instructional and

assessment practices

• 4. Practice responsible stewardship of district facilities
• 5. Focus on safety and security of students and staff
• 6. Incorporate technology to continuously improve

educational effectiveness and staff efficiency

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The collective commitment of all members of the New Canaan Educational Community to provide a premier education that serves all students, and the greater New Canaan community, in powerful, meaningful and lasting ways.

• We are passionately dedicated to

preparing all students to excel in a dynamic and exciting future.

As we review the numbers, please always keep in mind what they ultimately represent

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2017 Expended 2018 Budget 2018 Projected 2019 Proposed $ Diff to Projected % Diff to Projected Salaries $55,020,050 $57,071,621 $56,937,941 $58,999,406 $2,061,465 3.62% Benefits $14,702,092 $14,001,003 $14,017,188 $14,843,764 $826,576 5.90% Contracted Services $2,364,362 $2,439,821 $2,370,252 $2,510,930 $140,678 5.94% Property Services $4,683,544 $4,494,239 $4,610,445 $4,806,641 $196,195 4.26% Purchased Services $7,784,422 $8,001,822 $8,116,709 $8,015,452

• $101,257
• 1.25%

Supplies $1,379,152 $1,385,343 $1,397,212 $1,382,809

• $14,403
• 1.03%

Equipment $281,776 $266,394 $251,395 $255,574 $4,179 1.66% Other $170,475 $190,230 $208,268 $199,725

• $8,543
• 4.10%

Fees

• $276,155
• $232,068
• $291,006
• $350,814
• $59,808
• 20.55%

Budget $86,109,718 $87,618,405 $87,618,408 $90,663,487 $3,045,081 3.48%

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2018 Projected 2019 Proposed $ Diff to Projected % Diff to Projected Salaries $56,937,941 $58,999,406 $2,061,465 3.62% Benefits $14,017,188 $14,843,764 $826,576 5.90% Contracted Services $2,370,252 $2,510,930 $140,678 5.94% Property Services $4,610,445 $4,806,641 $196,195 4.26% Purchased Services $8,116,709 $8,015,452

• $101,257
• 1.25%

Supplies $1,397,212 $1,382,809

• $14,403
• 1.03%

Equipment $251,395 $255,574 $4,179 1.66% Other $208,268 $199,725

• $8,543
• 4.10%

Fees

• $291,006
• $350,814
• $59,808
• 20.55%

Budget $87,618,405 $90,663,487 $3,045,081 3.48%

2018 Proposed Budget by School/Cost Center

$4,598,101 $4,838,161 $4,192,259 $11,755,924 $11,667,798 $11,881,179 $5,998,951 $6,397,702 $4,706,498 $14,843,764

East South West Saxe NCHS Athletics VPA Curr & Inst SPED Pupil Svcs Technology Dist Admin Facilities Transport Security Districtwide Benefits

$90,663,487

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2018 Proposed Budget By Object

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$58,999,406 $14,843,764 Salaries Employee Benefits Contracted Services Property Services Purchased Services Supplies Equipment Other Objects

Education is a People Business

Human Capital is our Primary Asset

$90,663,487

Salaries

$31,319,846 $3,493,505 $4,251,384 $1,449,716 $3,770,409 $1,866,484 $2,407,959

TEACHERS - GENERAL ED TEACHERS - SPECIAL ED LEADERSHIP SCHOOL COUNSELORS PSYCHOLOGISTS SOCIAL WORKERS SPEECH & HEARING SPECIALISTS OT/PT & BEHAVIORAL ANALYSTS ATHLETIC TRAINER/EVENT SUPPORT SUPERVISORS TEACHING ASSISTANTS ADMINISTRATIVE SUPPORT CUSTODIANS/MAINTENANCE NON-REPRESENTED DRIVERS/BUS MONITORS CAMPUS MONITORS NURSES

$56,375,543

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Key Driver: District Enrollment

(10/01/2017)

500 1000 1500 2000 2500 3000 3500 4000 4500 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022

Projected

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Key Driver: District Enrollment

(10/01/2017)

200 400 600 800 1000 1200 1400 1600 1800 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Elementary Saxe NCHS

Projected

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Enrollment Snapshot

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Enrollments NESDEC

2017-2018

2017-2018

EAST SOUTH WEST

Projections

PreK 49 49

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K 100 105 78 283

273

1 120 99 81 300

294

2 109 112 98 319

315

3 116 109 105 330

351

4 97 117 99 313

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• Elem. Total

542 542 510 1594

1595

SAXE 5 343

351

6 336

340

7 352

350

8 300

298

Saxe Middle School Total 1331

1339

NCHS 9 378

381

10 312

311

11 315

305

12 313

312

New Canaan HS Total 1318

1309

K-12 Total 4243

4243

2017-2018 Enrollment

EAST SOUTH WEST

TTL 16-17 17-18

Avg Class Size

TTL 16-17 17-18

Avg Class Size

TTL 16-17 17-18

Avg Class Size

K

100

6 5 20.0

105

5 6 17.5

78

4 4 19.5

1

120

6 6 20.0

99

6 5 19.8

81

5 4 20.3

2

109

6 6 18.2

112

6 6 18.7

98

6 5 19.6

3

116

5 6 19.3

109

6 6 18.2

105

5 6 17.5

4

97

6 5 19.4

117

5 6 19.5

99

6 5 19.8

Total

542

29 28

542

28 29

461

26 24

Prek 3

w/PK

49 510

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Salaries

$2,061,465 increase (3.62%)

• Contractual increases based upon the agreements with NCPS’s

employee unions

• Decreased staffing:

– 3.0 FTE due to enrollment

• 2.0 Saxe 5th grade
• 1.0 Elementary
• Turnover Savings of $100,000 built into the budget
• Additional staffing:

– 0.6 FTE at New Canaan High School based on enrollment in World Language Program – 1.0 FTE Enrollment Variability Adjustment (Elementary) – Alternative Program Staffing

• 1.0 General Education (certified)
• 1.0 Special Education (certified)
• 1.0 School Social Worker (certified)
• 1.0 Teaching Assistant (non-certified)
• Grid progressions for teachers advancing on the salary schedule

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3.48% Salaries

Meeting Enrollment & Programmatic Needs in a High Expectations Environment Certified Staffing Requests

• NCHS

0.6 FTE

World Language Program – Shifts in enrollment and course selection by students in the world languages have created a need for additional staffing to reduce class sizes by increasing the number of sections

• ffered.
• Alternative Program

3.0 FTE

General Education, Special Education, & School Social Worker

General Education program for HS students in need of alternate program – Replaces the Afternoon Instructional Program. A small (8-12 enrollment) program for students struggling to succeed in the traditional HS program. Will offer smaller classes with increased individualized support for students. Savings from AIP program ($62,670) and the anticipated return of one student from out of district ($60,000) provide much of the funding requested to initiate this program.

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0.6 FTE World Languages@ NCHS $37,081 3.0 FTE Alternative Program Certified Staffing Anticipated Savings enabled by program Certified Staffing Cost of Alt Program $185,403

• $122,670

$62,733 Total Cost of requested certified staffing $99,814

Meeting Enrollment & Programmatic Needs in a High Expectations Environment Non-Certified Staffing Requests

Teaching Assistant for Alternative Program 1.0 FTE

Paraprofessional – support the staff, students, and parents involved in the alternative program. Support includes communications, registrations, scheduling with NCHS, alignment of programs, attendance requirements, work-study programs, etc.

Auditorium Lighting/Sound Specialist 0.0 FTE

Paraprofessional – Reclassify existing auditorium position to be a specialist in lighting and sound in order to best utilize equipment at NCHS & Saxe auditoriums, to increase the rental opportunities, and also protect the district’s investments in both spaces.

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Teaching Assistant for Alt. School $29,388 Auditorium lighting/sound specialist $22,642

Estimated New Staffing Costs

NCHS: Enrollment Increase in World Languages 0.6 FTE $37,081 Alternative Program (certified) (net cost) 3.0 FTE $62,733 Alternative Program (non-certified) 1.0 FTE $29,388 NCHS & Saxe Lighting/Sound Specialist 0.0 FTE $22,642 Total new staffing costs: $151,844

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Benefits

$826,576 increase to benefit accounts (5.90%)

– Increase in anticipated expenses based on recent claims history

– Insurance cost containment through plan designs:

• HDHP only option for teachers,

administrators, teaching assistants, non- represented & Food Service in FY19

• Currently negotiating with secretaries
• Begin negotiations with custodians in

the spring

• HDHP plan incudes 90/10 co-insurance

– Account includes FICA/Medicare matching

• bligation

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3.48% Salaries Benefits

New Canaan Public Schools Health Plan

• New Canaan Public Schools (NCPS) is a self-insured plan
• As a self-insured plan NCPS pays all claims incurred by employees, applicable retirees and

their eligible dependents

• NCPS holds all liability (note: see stop loss below), NCPS does not pay premium to its health

vendor (Cigna)

• NCPS does pay administrative fees to Cigna to administer the plan
• NCPS purchases stop loss insurance to protect against large claimants
• Stop loss is purchased under two policies (Berkshire & Cigna current carriers):

– Individual Stop Loss-Protects against any one claimant having medical and prescription claims in excess of $300K (current level). – Aggregate Stop Loss- Protects the plan if the total cost of the plan exceeds the expected claims by 125% (projected). Plan to return to 120% for 2019.

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New Canaan Public Schools Health Plan-Cont’d

• As a self-funded plan, claims are variable and may be greater or less than the projected

claims for any plan year

• Administrative and Stop Loss Fees are relatively fixed throughout the plan year and will
• nly vary based on enrollment changes
• Self-funded Plans hold reserves to:

– Protect general fund in the event claims exceed projected amounts – IBNR Claims-Accounts for claims incurred in a given plan year but not reported (actually paid) until the next plan year (audit requirement) – New Canaan has a specific policy on reserving

• Budgeting for Costs:

– The biggest single driver of cost is claims. Expected claims are projected throughout the budget cycle and can vary as factors change. – Factors that impact the claim projection include (but are not limited to):

• Claim period used for projection base (Experience Period)
• Market Trend Rates
• Market Influences/Mandates
• Large Claimant Activity
• Changes in enrollment
• Changes in current years actual claims
• Future plan changes

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Projection Process

• 1. Experience Period-Most Recent 12 Months
• A. Gross Paid Claims- All claims paid during the 12 month period (Medical, Rx,

Dental and Vision)

• B. Large Claimant Adjustment-Remove Medical and Rx claimants that are over

the $300K stop loss attachment point

• C. Net Paid Claims- Gross Paid Claims (A) less Large Claim Adjustment (B)
• D. Per Capita Costs- Net Paid Claims (C) divided by average employee/retiree

enrollment during the 12 month period (serves as base for next plan year projection)

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Projection Process Cont’d

• 2. Plan Year Claim Projection-Next Plan Year “Expected” Claims
• A. Per Capita Experience Cost- From #1D Previous Page-Serves as the starting point of the

calculation

• B. Annual Trend-Medical inflation factor-represents cost and utilization changes expected

in the next plan year. Typically regional and market segment specific (not New Canaan specific).

• C. Effective Trend- Annual trend adjusted to the number of months projecting forward to

next plan year. If using an Experience Period through November and projecting to the next plan year through August, Annual Trend would need to be adjusted to a 21 month trend.

• D. Trended Per Capita Claims- Per Capital Experience Cost (#2A) times Effective Trend

(#2C)

• E. Projected Claims- Current Enrollment (actives and retirees) times Projected Per Capita

Claims (#2D) F. Large Claim Add Back- Add back at the $300K Stop Loss attachment point applicable large claimants removed in step #1B

• G. Adjustments- Adjustments may be needed to reflect anticipated cost impacts such as

future plan changes

• H. Adjusted Projected Claims- Represents the expected claims for the next plan year

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Projection Process-Cont’d

• 3. “Fixed Costs”- Non-claim costs associated with administering the plan. Typically fixed and

would only vary based on enrollment changes.

• A. Administrative Fees- Fees charged by carriers to administer the plan
• B. Stop Loss Fees- Fees charged by stop loss carrier to provide protection for large

claimants

• C. Tax- Affordable Care Act Tax-Patient Centered Outcomes Research Institute (PCORI)
• 4. Total Projected Cost- Result of Plan Year Claim Projection (#2 above) plus Fixed Costs (#3

above)

• 5. Other Costs/Revenue Offsets-
• A. Employer Health Savings Account (HSA) Funding- Contractual Employer HSA Funding
• B. Other Expenses- Life, AD&D, Professional Fees
• C. Revenue In- Offsets for revenue from employee contributions, retiree/COBRA premium

payments, Teacher Retirement Board Subsidy

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2019 Projection

1. Experience Period- Through November 2017 (will review as new months are available)

• A. Gross Paid Claims- $14.6M (up 30.98% from 2018 Projection)

B. Large Claimant Adjustment-$3.2M on 4 members C. Net Paid Claims- $11.4M (up 1.8% from 2018 Projection)

• D. Per Capita Costs- $1,435.24 per employee per month (up 6.5% from 2018 Projection)

2. Plan Year Claim Projection-September 2018 thru August 2019

• A. Per Capita Experience Cost- $1,435.24 (From #1D Above)

B. Annual Trend-8.25% C. Effective Trend- 14.9% (for 21 months)

• D. Trended Per Capita Claims- $1,648.77 (#2A x #2C)

E. Projected Claims- $13.2M [666 (Current Enrollment) x Trended Per Capita Claims #2D] F. Large Claim Add Back- $14.4M [$1.2M (4 members @ $300K) + #2D]

• G. Adjustments- ($976K) [6.7% offset related to future contractual negotiated plan changes]
• H. Adjusted Projected Claims- $13.4M (5.1% up from 2018 Projection)

3. “Fixed Costs”-

• A. Administrative Fees- $241K (includes ACA Tax and RX subsidy offset) (up 2.1% from 2018

projection) B. Stop Loss Fees- $905K (up 34%-estimated and anticipates ASL change to 120%) C. Tax- Reflected in Administrative Fee (#3A)

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2019 Projection-Cont’d

4. Total Projected Cost- $14.54M 5. Other Costs/Revenue Offsets-

• A. Employer HSA Contributions- $920K

B. Other Expenses- $200K C. Revenue In- ($2.8M) 6. Total Budget Cost- $12.86M

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YTD Thru Dec '17 Sept-Aug Sept-Aug Sept-Aug 2015 - 2016 2016 - 2017 2017 - 2018 Non-Catastrophic/Catastrophic Claims Total Employer Paid $11,111,190 $12,315,418 $3,514,276 HDC Employer Paid:(1) $2,707,755 $3,862,349 $750,094 Non-HDC Employer Paid: $8,403,435 $8,453,069 $2,764,182 Members: Experience Period Members: 18,758 18,449 6,172 Average Total Members: 1,563 1,537 1,543 HDC Members: 27 36 9 HDC %: $: 24.37% 31.36% 21.34% Members: 1.73% 2.34% 0.58% Non HDC PMPM (3) $447.99 $458.19 $447.86 Year-Over-Year % Change 2.28%

• 2.25%

Catastrophic Claims Bucketed $50k-75K $ $786,172 $959,903 $294,431 # 13 16 5 $75-100K $ $584,385 $757,180 $78,025 # 7 9 1 $100-125K $ $124,598 $322,629 $104,771 # 1 3 1 $125-150K $ $273,488 $276,536 $272,867 # 2 2 2 $150-175K $ $0 $164,086 $0 # 1 $175-200K $ $198,070 $182,015 $0 # 1 1 $200-300K $ $441,042 $0 $0 # 2 $300K+ $ $447,412 $3,480,730 $0 # 1 4 Highest Claimant $447,412 $1,880,535 $140,036

(1) HDC = Net High Dollar Claimant (> $50,000)

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Contracted Services

$ 140,678 increase in contracted services (5.94%)

– Upcoming negotiations – Increase in Intern program district-wide with corresponding reduction in substitute account

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Property Services

$196,195 increase in property services (4.26%)

– Maintenance Project Work for repairs below $10,000 – Heating Fuel and electricity flat budgeted – Increase in Software Licensing

• Time and attendance system for overtime management
• Art, video, and district media management system
• K-12 Learning Management System

– Increase in Wide Area Network Fees:

• Increase in town WAN charges of $13,596
• Increase in CEN fees of $12,800

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Purchased Services

$101,257 decrease in purchased services (-1.25%)

– General Transportation – Contractual Increase – Tuition out of district reductions

• Students aging-out of the program
• Anticipation of one student returning to attend new

alternative program

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DRG % of Total Expenditures Special Education 2016-2017

School District % of Overall Expenditures Expenditures Students with Disabilities Prevalence Rates State 13.9% Darien School District 30.6% $30,261,222 12.9% Wilton School District 27.2% $22,856,116 13.5% Weston School District 24.2% $12,233,149 9.5% New Canaan School District 21.5% $19,417,289 10.4% Ridgefield School District 20.4% $18,960,314 9.5% Westport School District 18.9% $22,545,768 10.4%

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Supplies

$14,403 decrease in supplies (-1.03%)

– Savings from streamlining procurement & inventory of technology equipment & supplies – Reduction in Textbook needs in FY19 – Adequate supplies on-hand for elementary reading program for upcoming year – Investment in math materials for Kindergarten as part of an

• ngoing replacement cycle

– Materials for Next Generation Science Standards implementation grades 2 and 4

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Equipment & Other

$ 4,179 increase in equipment (1.66%)

• Managing equipment purchases

and leases as closely as possible

• Classroom furniture replacement

and instructional equipment at all schools

• Final transportation vehicle lease

expires in 11/2018

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$8,543 decrease in other (-4.10%)

– Tri-State Tri-Annual visit completed in 2017

Contractual Wage Increases for Staff $1,339,201 Grid Progression $185,823 Salary Adjustments (units in negotiations, etc.) $203,300 Contractual Employee Benefits $760,383 FICA/Medicare $64,474 Contract Negotiations $60,000 General Transportation $57,908 WAN Fees Increase (CEN & NC) $27,396 Time & Attendance System $17,179 Total $2,715,664 Overall Budget Request $3,039,106 Remaining Funding for District Priorities & Other Obligations $323,422

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Budget Drivers

Some Examples

Alternative Program Staffing

$92,121

World Languages Staffing at NCHS

$37,081

Replace VPA Supervisory Assistant with Lighting/Sound Specialist for Auditoriums

$22,642

VPA and District Media Management System

$18,000

Learning Management System

$45,000

Next Generation Science Standards Materials

$33,600

Software resources

$19,093

Total

$266,895

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Budget Initiatives

Some Examples

Budget Efficiencies

Some Examples

Reduction of 2.0 FTE at 5th grade

• $123,602

Turnover Savings

• $100,000

Streamline & Consolidate Maintenance Service Contracts

• $18,847

Full-Year Processing Payroll in-house

• $12,034

Staff Training

• $11,500

Reduction in hand towel consumption (air dryers)

• $15,200

Tuition Out of District reduction of need

• $117,300

Textbook reduction

• $22,678

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Overall, this year’s operating budget recommends $90,663,487 in expenditures, a $3,045,081 (3.48%) increase year-to-year.

Ø 55% ($1,671,847) of the request is for

contractual increases for existing staff (Salary + Grid Progression)

Ø 25% ($760,383) of the request is for contractual

employee health benefits

Ø Remaining $612,851 funds all other budget

items, including:

Ø Maintenance Project Work ($57,902) Ø Transportation ($57,908) Ø Negotiations Legal Fees ($60,000) Ø WAN/CEN Fees increase ($27,396)

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Sustaining Excellence, Improving Results

Programs

– Alternative HS Program – Materials for NGSS in Elementary Schools – Learning Management System – Fidelity of curriculum implementation – Supporting high-quality instructional practices – Authentic Technology for Learning

Budget Drivers

– Enrollment & Staffing – Insurance – Upcoming Negotiations – Transportation – Capital maintenance and improvement

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Capital Budgets

• Facilities
• Technology
• Transportation

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Facilities Capital Request

School Item Description 2018-19 2019-20 DISTRICT Maintenance Vehicle Planned 25,000 Curbing and Sidewalk Repairs New 50,000 50,000 Engineering Services - General Planned 30,000 50,000 Engineering Services - Oil Tanks Planned 50,000 Engineering Services - Roof Planned 100,000 100,000 Structural Repairs Deferred 250,000 Flooring Replacement & Abatement Planned Energy Conservation Planned Total District: 230,000 475,000 EAST Classroom Outdoor Air Dampers (prev.deferred) Planned 26,500 Playground Restoration Planned 140,000 Masonry Restoration/Repair/Repoint Brick Deferred 80,000 Replace/Remediate Oil Tank Planned 100,000 Boiler Replacement Planned Painting Planned 15,000 15,000 Parking Lot Renovation Planned Carpet Media Center Planned Floor Tile Replacement Planned Roof Replacement Planned Flooring Repairs New 12,000 Energy Conservation Planned Total East: 181,500 207,000 NEW CANAAN PUBLIC SCHOOLS - FIVE (5) YEAR CAPITAL PLAN 51

Facilities Capital

School Item Description 2018-19 2019-20 NEW CANAAN PUBLIC SCHOOLS - FIVE (5) YEAR CAPITAL PLAN SOUTH Replace VCT Flooring/Vinyl Bumpers Planned Corridor Ventilation (prev. deferred) Planned 50,000 Masonry Restoration - Chimney Additional 50,000 Masonry Restoration/Repair-Repoint Brick Planned 80,000 Replace/Remediate Oil Tank Planned 100,000 Painting Planned 15,000 15,000 Carpet Media Center Planned Boiler Replacement Planned Roof Replacement Planned 2,183,500 Flooring Replacement New 12,000 Energy Conservation Planned Total South: 145,000 2,360,500 WEST Renovate Parking Lot Planned 300,000 Water Incursion Remediation New 62,400 Corridor Ventilation (prev. deferred) Planned 50,000 Chiller Replacement Planned Classroom Plumbing Refurbishment & Water Conservation Planned 50,000 50,000 Masonry Restoration/Repoint-Repair Brick Planned 80,000 Replace/Remediate Oil Tank Planned 140,000 Boiler Replacement Planned Painting Planned 15,000 15,000 Carpet Media Center Planned Roof Replacement Planned Sewer/Septic at West Planned 84,315 32,288 General Flooring Repairs New 12,000 Energy Conservation Planned 209,701 Total West: 861,416 239,288

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Facilities Capital

School Item Description 2018-19 2019-20 NEW CANAAN PUBLIC SCHOOLS - FIVE (5) YEAR CAPITAL PLAN SAXE Masonry Repairs/Repoint Brick Planned 250,000 Replace/Remediate Oil Tank Planned 40,000 Renovate Parking Lot & Curb Repairs Planned Painting Planned 25,000 25,000 Floor Tile Repair New 30,000 Energy Conservation Planned 34,000 300,000 Total Saxe: 99,000 605,000 HS Auditorium Lighting System - Cosler Planned 100,000 Auditorium Sound System - Cosler (prev. deferred) Planned 120,000 Masonry Restoration Deferred 150,000 Re-pave Parking Lot Planned Painting Planned 25,000 25,000 Roof Replacement (budget pending comprehensive study) New Gym Floor Refurbishment New 48,000 Hot Water Heater New 80,000 Energy Conservation Planned 56,162 Total HS: 329,162 275,000 Total Facilities: 1,846,078 4,161,788 53

Capital Projects

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School Item Description 2018-19 2019-20 NEW CANAAN PUBLIC SCHOOLS - FIVE (5) YEAR CAPITAL PLAN SPED SPED Transportation Vehicle Replacement Planned 50,000 50,000 SPED Transportation Vehicle Replacement Planned 50,000 50,000 SPED Transportation Vehicle Replacement Planned 50,000 50,000 Total SPED: 150,000 150,000

TOTAL PROJECTED CAPITAL NEEDS 1,996,078 4,311,788

TECHNOLOGY SERVICES 15-16 Lease 205,338 16-17 Lease 154,555 154,555 17-18 Lease 155,052 155,052 18-19 Lease 150,000 150,000 19-20 Lease 150,000 20-21 Lease 21-22 Lease Total Equipment Lease 664,945 609,607

TOTAL PROJECTED CAPITAL/LEASE NEEDS 2,661,023 4,921,395

District-Wide Capital Request

Facilities Capital $1,846,078 SPED Vehicle Replacements $150,000 Technology Lease $664,945 Total $2,661,023

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Focusing on what really matters

• Why are we a premier

district?

• What are our strategic

priorities for the next few years?

• How can we be

responsive to all stakeholder groups?

– those who contribute – those who receive – those who serve

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