Biography Tom Wilson, CISA, PMP Tom Wilson, CISA, PMP, is an Information Technology Auditor with the City of Fort Worth, Texas, and has served in that role since June 2015. His primary responsibilities include conducting a variety of IT‐related audits in accordance with the City of Fort Worth Internal Audit Department’s annual audit plan, as well as providing IT‐related support to other Internal Audit staff for their respective audits. Prior to his work with the City of Fort Worth, Tom was employed by the City of Arlington, Texas Information Technology Department for twenty‐two years, working on various assignments related to mainframe COBOL software system design and programming, packaged software implementations, ERP implementation and management, and multi‐platform project management. Tom was graduated from Southwestern Oklahoma State University in May 1986 with a Bachelor’s Degree in Computer Science. Tom earned his Project Management Professional (PMP) certification in June 2009, and, most recently, was designated as a Certified Information Systems Auditor (CISA) in October 2017.
A Me c hanic al Shar k’s “Guide ” to Pr oje c t and Audit Manage me nt T om Wilson, CISA, PMP
AL RI E MAT “JAWS” - SOURCE
“JAWS” is the fic tio na l sto ry o f a g re a t white sha rk tha t te rro rize s a sma ll c o a sta l Ne w E ng la nd to wn. Writte n b y a utho r Pe te r Be nc hle y in 1973, “JAWS” wa s pub lishe d in 1974 a nd b e c a me a n imme dia te b e stse lle r. Prio r to “JAWS”, Be nc hle y pre vio usly wo rke d fo r the Wa shing to n Po st a nd Ne wswe e k, a nd se rve d a s a spe e c hwrite r fo r Pre side nt L yndo n Jo hnso n. Be nc hle y’ s o the r fic tio na l no ve ls inc lude “T he De e p”, “T he I sla nd”, “T he Girl o f the Se a o f Co rte z”, “Be a st”, a nd “Cre a ture ”. Pe te r Be nc hle y May 8, 1940 – F e br uar y 12, 2006
PROJE CT PHASE S AUDIT PHASE S • Initiation • Administr ation • Planning • Planning • E • Pr xe c ution e liminar y F ie ldwor k • Monitor • De taile d F ing & ie ldwor k Contr olling • Audit Closing • Closing
E L vs AGI L AL RF E – WAT NT ME MANAGE CT PROJE
PROJE CT I NI T I AT I ON / AUDI T ADMI NI ST RAT I ON Sid She inb e rg Unive rsa l Studio s Ric ha rd Za nuc k a nd Da vid Bro wn • PROJE CT CHART E R • AUDI T PL AN
PROJE CT CHART E R AUDI T PL AN • Pro je c t Re q uire me nts • Audit Sub je c t • Busine ss Ne e ds • Audit Ob je c tive • Summa ry Sc he dule • Audit T ype • Pro je c t Sc o pe • Numb e r o f Ho urs • Sta ke ho lde rs
PROJE CT PL ANNI NG • Pro je c t Ma na g e r Se le c tio n • Pro je c t Pla n • Sc ript • Princ ipa l Sho o ting Sc he dule : 55 da ys • Sta rt Da te - se t fo r Ma y 2, 1974 • Po ssib le strike o n July 1 b y Sc re e n Ac to rs Guild • Me c ha nic a l sha rks – filming c a n’ t sta rt until c o nstruc tio n a nd te sting o f sha rks is c o mple te d • Pro je c t Budg e t - $3.5 to $4.5 millio n
AUDI T PL ANNI NG • Audit Autho riza tio n • Go ve rning Bo a rd o f Dire c to rs • Sta te o r L o c a l Go ve rnme nta l Autho rity • Audit T ype , Sc o pe , a nd Budg e t • F ull o r L imite d • F ina nc ia l, Pe rfo rma nc e , I nfo rma tio n T e c hno lo g y, e tc . • Numb e r o f ho urs a nd re so urc e s • Audit Ste ps • Are a s to re vie w, inc luding : • Pro je c t b udg e t a nd e xpe nditure s • Pro je c t Pla n • Are a (s) to te st • Sta ff I nte rvie ws
PROJE CT MANAGE R Ste ve n Spie lb e rg “T he Sug a rla nd E xpre ss”, 1974 “Nig ht Ga lle ry”, 1970 “Due l”, 1971
RI SK ASSE SSME NT Cate gor y Risk Pr obability Impac t Mitigation Pr oduc t (1- 9) Risk Asse ssme nt Da ily e xpe nditure Pro je c t e xpe nditure s will mo nito ring ; se c ure F ina nc ia l 2 3 6 Me dium Pr obability e xc e e d pro je c t b udg e t a dditio na l funding , a s 1 Unlike ly re q uire d 2 So me wha t Se c ure a ppro pria te Re q uire d se ts wo n't b e L ike ly pe rmits a nd la b o r we ll in L o g istic a l c o mple te d in time fo r 1 3 3 L o w a dva nc e o f da te (s) 3 L ike ly filming ne e de d Se c ure re q uire d Aq ua tic tra nspo rta tio n tra nspo rta tio n fo r e ntire L o g istic a l 2 3 6 Me dium ne e ds no t fully se c ure d sc he dule in a dva nc e o f the sta rt o f filming F ind a lte rna tive Impac t L o c a l c o mmunitie s mig ht L o g istic a l 1 3 lo c a tio n(s) fo r film 3 L o w 1 L o w sa y "No " to film pro duc tio n pro duc tio n 2 Me dium F ilm a ll a c to r-re la te d Sc re e n Ac to rs Guild - 3 Hig h Re so urc e 3 3 sc e ne s prio r to e nd o f 9 Hig h po ssib le strike o n July 1 June De ta ile d a nd e xte nsive te sting o f sha rks a nd Me c ha nic a l Sha rks wo n't suppo rting e q uipme nt; T e c hnic a l 2 3 6 Me dium wo rk a djust filming sc he dule Risk Asse ssme nt a nd/ o r sc ript, a s 1 to 3 L o w ne c e ssa ry 4 to 6 Me dium Sc ript wo n't b e Co nduc t da ily wo rk o n T e c hnic a l c o mple te d b e fo re sta rt o f 3 3 sc ript to ke e p up with 9 Hig h 7 to 9 Hig h filming pro duc tio n sc he dule E xte nd the film sc he dule , a s re q uire d, with the F ilm sc he dule is no t lo ng T e c hnic a l 2 3 a ppro pria te a ppro va ls 6 Me dium e no ug h fro m the studio a nd lo c a l o ffic ia ls
PROJE CT E XE CUT I ON • Build the Pro je c t T e a m • Pro duc tio n De sig ne r • Sc ript Write r • F ilm E dito r • L o c a tio n Ca sting Dire c to r • Spe c ia l E ffe c ts Ma na g e r • Building a nd te sting o f the me c ha nic a l sha rks • Music Co mpo sitio n • Ca st the prima ry c ha ra c te r ro le s • Se le c t the filming lo c a tio n(s) • Ac c o unt fo r a ll re la te d lo g istic a l ne e ds • Write / F inish the sc ript • Ma ke the mo vie !
PROJE CT T E AM Ca rl Go ttlie b – L ynn Murphy – Ste ve n Spie lb e rg - Jo e Alve s – Ve rna F ie lds – E d ito r Sha ri Rho de s Ro b e rt Ma tte y – Sc re e n Write r Spe c ia l E ffe c ts & Dire c to r Pro d uc tio n – L o c a tio n Spe c ia l E ffe c ts T ra nspo rta tio n De sig ne r Ca sting Ro y Sc he id e r Ro b e rt Sha w Ric ha rd Dre yfuss L o rra ine Ga ry Murra y Ha milto n “Chie f Bro d y” “Quint” “Ho o pe r” “Mrs. Bro d y” “Ma yo r Va ug hn” T he Sha rk Jo hn Willia ms
F I L MI NG L OCAT I ON SE L E CT I ON • Co a sta l L o c a tio n • Didn’ t wa nt to film o c e a n sc e ne s in a studio ta nk • Wa nte d to se e a n a c tua l ho rizo n • L o c a tio n must ha ve a “sma ll to wn” lo o k & fe e l • Re la tive ly fla t o c e a n to po g ra phy • L ittle va ria nc e in tida l a c tivity • Pe rmits fo r se t c o nstruc tio n • Suppo rt e q uipme nt & pe rso nne l fo r wa te r tra nspo rta tio n • We a the r
Sha rk Sle d SHARK HE T in Sle d Sha rk F
SHARK HE T
SHARK HE T
S T SUL RE ST E T NAL I – F SHARK HE T
MONI T ORI NG & CONT ROL L I NG F ilming b e g a n o n Ma y 2, 1974, a s sc he dule d All b e a c h-re la te d sc e ne s c o mple te d b e fo re July 4 Sc re e n Ac to rs Guild strike ne ve r tra nspire d We a the r c ha ng e s impa c te d the sc he dule Me c ha nic a l sha rks a nd suppo rting e q uipme nt e xpe rie nc e d ma jo r ma lfunc tio ns No t de sig ne d fo r lo ng -te rm e xpo sure to sa lt wa te r Mo re time spe nt o n a dditio na l mo dific a tio ns a nd te sting
MONI T ORI NG & CONT ROL L I NG Orig ina l pro je c t b udg e t wa s e xpe nde d b y mid-June Additio na l funding ha d to b e o b ta ine d Sc ript wa s writte n/ c ha ng e d da ily a s pre vio usly writte n sc e ne s we re filme d Pro b le ms with the me c ha nic a l sha rks fo rc e d the c re a tio n o f ne w sc e ne s a nd mo dific a tio ns to e xisting o ne s Nig htly “sc rums” we re c o nduc te d to re vie w fo o ta g e sho t during the da y Pro je c t T e a m mo ra le pro b le ms de ve lo pe d Be twe e n the a c to rs Be twe e n the c re w a nd the dire c to r So me o f the c re w re fe rre d to the pro je c t a s “F L AWS” Da ily pro b le ms with a q ua tic tra nspo rta tio n suppo rting the wa te r-re la te d sc e ne s
MONI T ORI NG & CONT ROL L I NG Me c ha nic a l sha rk pro b le ms c o ntinue d fo r 15 we e ks Sha rk-re la te d sc e ne s we re c ha ng e d, a c c o rding ly T he pro je c t wa s a lmo st c a nc e lle d o n a t le a st two o c c a sio ns F irst suc c e ssful me c ha nic a l sha rk film te st – Aug ust 18 L a st o n-lo c a tio n sc e ne s c o mple te d o n Se pte mb e r 18 L a st sc ripte d sc e ne s c o mple te d o n Oc to b e r 6 Ac tua l filming sc he dule : 159 da ys
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