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Biography Tom Wilson, CISA, PMP Tom Wilson, CISA, PMP, is an Information Technology Auditor with the City of Fort Worth, Texas, and has served in that role since June 2015. His primary responsibilities include conducting a variety of

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Biography Tom Wilson, CISA, PMP Tom Wilson, CISA, PMP, is an Information Technology Auditor with the City of Fort Worth, Texas, and has served in that role since June 2015. His primary responsibilities include conducting a variety of IT‐related audits in accordance with the City of Fort Worth Internal Audit Department’s annual audit plan, as well as providing IT‐related support to other Internal Audit staff for their respective audits. Prior to his work with the City of Fort Worth, Tom was employed by the City of Arlington, Texas Information Technology Department for twenty‐two years, working on various assignments related to mainframe COBOL software system design and programming, packaged software implementations, ERP implementation and management, and multi‐platform project management. Tom was graduated from Southwestern Oklahoma State University in May 1986 with a Bachelor’s Degree in Computer Science. Tom earned his Project Management Professional (PMP) certification in June 2009, and, most recently, was designated as a Certified Information Systems Auditor (CISA) in October 2017.

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SLIDE 2

A Me c hanic al Shar k’s “Guide ” to Pr

  • je c t and Audit Manage me nt

T

  • m Wilson, CISA, PMP
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SLIDE 3

“JAWS” - SOURCE MAT E RI AL

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SLIDE 4

“JAWS” is the fic tio na l sto ry o f a g re a t white sha rk tha t te rro rize s a sma ll c o a sta l Ne w E ng la nd to wn. Writte n b y a utho r Pe te r Be nc hle y in 1973, “JAWS” wa s pub lishe d in 1974 a nd b e c a me a n imme dia te b e stse lle r. Prio r to “JAWS”, Be nc hle y pre vio usly wo rke d fo r the Wa shing to n Po st a nd Ne wswe e k, a nd se rve d a s a spe e c hwrite r fo r Pre side nt L yndo n Jo hnso n. Be nc hle y’ s o the r fic tio na l no ve ls inc lude “T he De e p”, “T he I sla nd”, “T he Girl o f the Se a o f Co rte z”, “Be a st”, a nd “Cre a ture ”.

Pe te r Be nc hle y May 8, 1940 – F e br uar y 12, 2006

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SLIDE 5

PROJE CT PHASE S

  • Initiation
  • Planning
  • E

xe c ution

  • Monitor

ing & Contr

  • lling
  • Closing
  • Administr

ation

  • Planning
  • Pr

e liminar y F ie ldwor k

  • De taile d F

ie ldwor k

  • Audit Closing

AUDIT PHASE S

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SLIDE 6

PROJE CT MANAGE ME NT – WAT E RF AL L vs AGI L E

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SLIDE 7

Ric ha rd Za nuc k a nd Da vid Bro wn

PROJE CT I NI T I AT I ON / AUDI T ADMI NI ST RAT I ON

Unive rsa l Studio s Sid She inb e rg

  • PROJE

CT CHART E R

  • AUDI

T PL AN

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SLIDE 8

PROJE CT CHART E R AUDI T PL AN

  • Pro je c t Re q uire me nts
  • Busine ss Ne e ds
  • Summa ry Sc he dule
  • Pro je c t Sc o pe
  • Sta ke ho lde rs
  • Audit Sub je c t
  • Audit Ob je c tive
  • Audit T

ype

  • Numb e r o f Ho urs
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SLIDE 9

PROJE CT PL ANNI NG

  • Pro je c t Ma na g e r Se le c tio n
  • Pro je c t Pla n
  • Sc ript
  • Princ ipa l Sho o ting Sc he dule : 55 da ys
  • Sta rt Da te - se t fo r Ma y 2, 1974
  • Po ssib le strike o n July 1 b y Sc re e n Ac to rs Guild
  • Me c ha nic a l sha rks – filming c a n’ t sta rt until c o nstruc tio n

a nd te sting o f sha rks is c o mple te d

  • Pro je c t Budg e t - $3.5 to $4.5 millio n
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SLIDE 10

AUDI T PL ANNI NG

  • Audit Autho riza tio n
  • Go ve rning Bo a rd o f Dire c to rs
  • Sta te o r L
  • c a l Go ve rnme nta l Autho rity
  • Audit T

ype , Sc o pe , a nd Budg e t

  • F

ull o r L imite d

  • F

ina nc ia l, Pe rfo rma nc e , I nfo rma tio n T e c hno lo g y, e tc .

  • Numb e r o f ho urs a nd re so urc e s
  • Audit Ste ps
  • Are a s to re vie w, inc luding :
  • Pro je c t b udg e t a nd e xpe nditure s
  • Pro je c t Pla n
  • Are a (s) to te st
  • Sta ff I

nte rvie ws

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SLIDE 11

Ste ve n Spie lb e rg “Due l”, 1971 “Nig ht Ga lle ry”, 1970 “T he Sug a rla nd E xpre ss”, 1974

PROJE CT MANAGE R

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SLIDE 12

RI SK ASSE SSME NT

Pr

  • bability

1 Unlike ly 2 So me wha t L ike ly 3 L ike ly

Risk Asse ssme nt

1 to 3 L

  • w

4 to 6 Me dium 7 to 9 Hig h

Impac t

1 L

  • w

2 Me dium 3 Hig h

Cate gor y Risk Pr

  • bability Impac t

Mitigation Pr

  • duc t (1- 9)

Risk Asse ssme nt

F ina nc ia l Pro je c t e xpe nditure s will e xc e e d pro je c t b udg e t 2 3 Da ily e xpe nditure mo nito ring ; se c ure a dditio na l funding , a s re q uire d 6 Me dium L

  • g istic a l

Re q uire d se ts wo n't b e c o mple te d in time fo r filming 1 3 Se c ure a ppro pria te pe rmits a nd la b o r we ll in a dva nc e o f da te (s) ne e de d 3 L

  • w

L

  • g istic a l

Aq ua tic tra nspo rta tio n ne e ds no t fully se c ure d 2 3 Se c ure re q uire d tra nspo rta tio n fo r e ntire sc he dule in a dva nc e o f the sta rt o f filming 6 Me dium L

  • g istic a l

L

  • c a l c o mmunitie s mig ht

sa y "No " to film pro duc tio n 1 3 F ind a lte rna tive lo c a tio n(s) fo r film pro duc tio n 3 L

  • w

Re so urc e Sc re e n Ac to rs Guild - po ssib le strike o n July 1 3 3 F ilm a ll a c to r-re la te d sc e ne s prio r to e nd o f June 9 Hig h T e c hnic a l Me c ha nic a l Sha rks wo n't wo rk 2 3 De ta ile d a nd e xte nsive te sting o f sha rks a nd suppo rting e q uipme nt; a djust filming sc he dule a nd/ o r sc ript, a s ne c e ssa ry 6 Me dium T e c hnic a l Sc ript wo n't b e c o mple te d b e fo re sta rt o f filming 3 3 Co nduc t da ily wo rk o n sc ript to ke e p up with pro duc tio n sc he dule 9 Hig h T e c hnic a l F ilm sc he dule is no t lo ng e no ug h 2 3 E xte nd the film sc he dule , a s re q uire d, with the a ppro pria te a ppro va ls fro m the studio a nd lo c a l

  • ffic ia ls

6 Me dium

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SLIDE 13

PROJE CT E XE CUT I ON

  • Build the Pro je c t T

e a m

  • Pro duc tio n De sig ne r
  • Sc ript Write r
  • F

ilm E dito r

  • L
  • c a tio n Ca sting Dire c to r
  • Spe c ia l E

ffe c ts Ma na g e r

  • Building a nd te sting o f the me c ha nic a l sha rks
  • Music Co mpo sitio n
  • Ca st the prima ry c ha ra c te r ro le s
  • Se le c t the filming lo c a tio n(s)
  • Ac c o unt fo r a ll re la te d lo g istic a l ne e ds
  • Write / F

inish the sc ript

  • Ma ke the mo vie !
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SLIDE 14

PROJE CT T E AM

Ste ve n Spie lb e rg - Dire c to r Jo e Alve s – Pro d uc tio n De sig ne r Ca rl Go ttlie b – Sc re e n Write r Ve rna F ie lds – E d ito r Sha ri Rho de s – L

  • c a tio n

Ca sting Ro b e rt Ma tte y – Spe c ia l E ffe c ts Jo hn Willia ms T he Sha rk L ynn Murphy – Spe c ia l E ffe c ts & T ra nspo rta tio n Ro y Sc he id e r “Chie f Bro d y” Ro b e rt Sha w “Quint” Ric ha rd Dre yfuss “Ho o pe r” L

  • rra ine Ga ry

“Mrs. Bro d y” Murra y Ha milto n “Ma yo r Va ug hn”

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SLIDE 15

F I L MI NG L OCAT I ON SE L E CT I ON

  • Co a sta l L
  • c a tio n
  • Didn’ t wa nt to film o c e a n sc e ne s in

a studio ta nk

  • Wa nte d to se e a n a c tua l ho rizo n
  • L
  • c a tio n must ha ve a “sma ll

to wn” lo o k & fe e l

  • Re la tive ly fla t o c e a n to po g ra phy
  • L

ittle va ria nc e in tida l a c tivity

  • Pe rmits fo r se t c o nstruc tio n
  • Suppo rt e q uipme nt & pe rso nne l

fo r wa te r tra nspo rta tio n

  • We a the r
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SLIDE 16
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SLIDE 17

T HE SHARK

Sha rk Sle d Sha rk F in Sle d

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SLIDE 18

T HE SHARK

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SLIDE 19

T HE SHARK

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SLIDE 20

T HE SHARK – F I NAL T E ST RE SUL T S

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SLIDE 21

MONI T ORI NG & CONT ROL L I NG

F

ilming b e g a n o n Ma y 2, 1974, a s sc he dule d

All b e a c h-re la te d sc e ne s c o mple te d b e fo re

July 4

Sc re e n Ac to rs Guild strike ne ve r tra nspire d We a the r c ha ng e s impa c te d the sc he dule Me c ha nic a l sha rks a nd suppo rting e q uipme nt

e xpe rie nc e d ma jo r ma lfunc tio ns

 No t de sig ne d fo r lo ng -te rm e xpo sure to sa lt wa te r  Mo re time spe nt o n a dditio na l mo dific a tio ns a nd te sting

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SLIDE 22

MONI T ORI NG & CONT ROL L I NG

 Orig ina l pro je c t b udg e t wa s e xpe nde d b y mid-June

 Additio na l funding ha d to b e o b ta ine d

 Sc ript wa s writte n/ c ha ng e d da ily a s pre vio usly writte n

sc e ne s we re filme d

 Pro b le ms with the me c ha nic a l sha rks fo rc e d the c re a tio n o f

ne w sc e ne s a nd mo dific a tio ns to e xisting o ne s

 Nig htly “sc rums” we re c o nduc te d to re vie w fo o ta g e sho t during

the da y

 Pro je c t T

e a m mo ra le pro b le ms de ve lo pe d

 Be twe e n the a c to rs  Be twe e n the c re w a nd the dire c to r

 So me o f the c re w re fe rre d to the pro je c t a s “F

L AWS”

 Da ily pro b le ms with a q ua tic tra nspo rta tio n suppo rting

the wa te r-re la te d sc e ne s

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SLIDE 23

MONI T ORI NG & CONT ROL L I NG

Me c ha nic a l sha rk pro b le ms c o ntinue d fo r 15 we e ks

 Sha rk-re la te d sc e ne s we re c ha ng e d, a c c o rding ly  T

he pro je c t wa s a lmo st c a nc e lle d o n a t le a st two o c c a sio ns F

irst suc c e ssful me c ha nic a l sha rk film te st – Aug ust 18

L

a st o n-lo c a tio n sc e ne s c o mple te d o n Se pte mb e r 18

L

a st sc ripte d sc e ne s c o mple te d o n Oc to b e r 6

Ac tua l filming sc he dule : 159 da ys

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SLIDE 24

Po st-pro duc tio n a c tivitie s – Oc t 1974 to Ma rc h 1975 T

e st sc re e ning s

 Ma rc h 26 – Da lla s, T

e xa s

 Ma rc h 28 – L

  • ng Be a c h, Ca lifo rnia

 April 24 – Ho llywo o d, Ca lifo rnia  T

wo a dditio na l sc e ne s we re sub se q ue ntly filme d

 Co nside re d to b e a n “o ut o f sc o pe ” c ha ng e

MONI T ORI NG & CONT ROL L I NG

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SLIDE 25

F

ilm re le a se sc he dule d fo r June 20th

Adve rtise me nt b udg e t: $1.8 millio n

 I

nc lude d $700,000 fo r te le visio n pro mo tio ns F

ina l pro duc tio n c o st: a ppro x. $10 millio n

PROJE CT CL OSI NG

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SLIDE 26

PROJE CT

  • L

E SSONS L E ARNE D

 Pro je c t b udg e t wa s ina de q ua te

 F

ina l pro je c t c o st wa s mo re tha n do ub le the o rig ina l b udg e te d a mo unt

 Mo re te sting o f me c ha nic a l sha rks ne e de d prio r to sta rt o f filming  Pro je c t sc he dule wa s unre a listic

 Ac tua l filming sc he dule wa s a lmo st thre e time s lo ng e r tha n pla nne d

 On-lo c a tio n lo g istic a l re q uire me nts pla nning wa s ina de q ua te

 No t e no ug h re q uire d suppo rt re so urc e s

 L

a c k o f unde rsta nding o f the lo c a l b uilding pe rmit pro c e ss

 We a the r / Clima te no t fully c o nside re d

 Co ntrib ute d to a lmo st da ily de la ys in the sc he dule

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SLIDE 27

AUDI T F I NDI NGS

 Pro je c t wa s unde rfunde d

 Diffe ring pro je c t spo nso rship e xpe c ta tio ns  Pro duc e rs e nvisio ne d “JAWS” a s a po te ntia l b ig hit  Unive rsa l Studio s vie we d “JAWS” a s a lo w-b udg e t e ffo rt  Pro duc tio n issue s c a use d the fina l c o sts to b e mo re tha n do ub le the

  • rig ina l b udg e t

 T

e sting o f the me c ha nic a l sha rks wa s ina de q ua te

 No fo rma l te st pla n  Pla tfo rm sha rk te sts we re no t pe rfo rme d in wa te r prio r to the Ma y 2

sta rt da te o f filming

 Suppo rt e q uipme nt wa s no t c o nstruc te d to withsta nd lo ng -te rm

e xpo sure to sa lt wa te r

 Alte rna te sc e ne s ha d to b e a dde d, a nd e xisting sc e ne s ha d to b e

mo difie d to a c c o mmo da te sha rk issue s

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SLIDE 28

AUDI T F I NDI NGS

 F

ilming b e g a n witho ut a finishe d sc ript

 T

hre e sc ript dra fts we re writte n b y the b o o k’ s a utho r, b ut we re no t in a re a dy sta te fo r filming

 Dire c to r’ s visio n fo r the sto ry wa s no t fully de te rmine d prio r to the sta rt o f

filming

 Sc ript wa s writte n/ re writte n during the film’ s sho o ting sc he dule

 Orig ina l film sho o ting sc he dule wa s e xc e e de d

 Mo re time ne e de d fo r te sting a nd mo dific a tio n o f me c ha nic a l sha rks b e fo re

filming

 Histo ric a l we a the r c o nditio ns we re disc o unte d  Ac tua l filming sc he dule wa s a lmo st thre e time s lo ng e r tha n pla nne d

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SLIDE 29

AUDI T F I NDI NGS

 Additio na l e xpe nditure s we re inc urre d witho ut the a ppro va l

  • f the Pro je c t Spo nso r

 Dire c to r wa nte d to film a dditio na l sc e ne s sub se q ue nt to initia l te st sc re e ning s  Pro je c t Spo nso r did no t a ppro ve funding fo r a dditio na l filming a nd re la te d

e q uipme nt usa g e ; Dire c to r use d his o wn mo ne y fo r the ne w sc e ne s

 Pro je c t Spo nso r ha d no re c o rd o f the a dditio na l e xpe nditure s

 On-lo c a tio n lo g istic a l re q uire me nts pla nning wa s ina de q ua te

 Re q uire d suppo rt re so urc e s we re no t fully ide ntifie d a nd se c ure d  Histo ric a l we a the r c o nditio ns we re disc o unte d  Pe rmitting pro c e ss wa s no t fully unde rsto o d b y the pro duc tio n te a m  Co ntrib ute d to de la ys in the filming sc he dule

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SLIDE 30

SOME QUE ST I ONS T O CONSI DE R

 Ho w muc h time sho uld b e spe nt in the Pla nning pha se ?  I

s o ne pha se mo re impo rta nt tha n a no the r?

 Ho w muc h time sho uld b e g ive n to Co mmunic a tio ns pla nning ?

 Pro je c t / Audit spo nso rs  Sta ke ho lde rs / Audite e s

 Ho w de ta ile d sho uld Risk Asse ssme nts b e ?  Are yo ur Pro je c t/ Audit Pla ns in a c o nsta nt sta te o f flux?  Do yo ur Pro je c t/ Audit Pla ns suffe r fro m “sc o pe c re e p”?  I

s a po o rly ma na g e d pro je c t tha t still a c hie ve s the sta te d

  • utc o me re a lly a suc c e ss?

 Unde r wha t c irc umsta nc e s sho uld a n in-pro g re ss pro je c t o r a udit

b e ha lte d?

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SLIDE 31

F I NAL RE SUL T S

 Numb e r o f T

he a te rs o n Ope ning Da y: 464

 USA – 409  Ca na da – 55

 Ope ning we e ke nd g ro ss: $7,061,513

 Pro je c t b udg e t wa s re c o ve re d within the first two we e ks o f film’ s re le a se

 July 25 – e xpa nde d re le a se to a to ta l o f 700 the a te rs  E

nd o f Aug ust – 950+ the a te rs

 Do me stic b o x o ffic e g ro ss in 1975: $260,000,000

 Adjuste d fo r infla tio n: $1,175,763,500  # 7 o n a ll-time list

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SLIDE 32

F I NAL RE SUL T S

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SLIDE 33

ST E VE N SPI E L BE RG F I L MOGRAPHY

1968 – Amb lin’ – sho rt film

1971 – Due l (T V Mo vie )

1974 – T he Sug a rla nd E xpre ss

1975 – Ja ws

1977 – Clo se E nc o unte rs o f the T hird K ind

1979 – “1941”

1981 – Ra ide rs o f the L

  • st Ark

1982 – E .T the E xtra -T e rre stria l

1983 – T wilig ht Zo ne : T he Mo vie (“K ic k the Ca n”)

1984 – I ndia na Jo ne s a nd the T e mple o f Do o m

1985 – T he Co lo r Purple

1987 – E mpire o f the Sun

1989 – Alwa ys

1989 – I ndia na Jo ne s a nd the L a st Crusa de

1991 – Ho o k

1993 – Jura ssic Pa rk

1993 – Sc hindle r’ s L ist

1997 – Amista d

1997 – T he L

  • st Wo rld: Jura ssic Pa rk

1998 – Sa ving Priva te Rya n

2001 – A.I . Artific ia l I nte llig e nc e

2002 – Ca tc h Me I f Yo u Ca n

2002 – Mino rity Re po rt

2004 – T he T e rmina l

2005 – Munic h

2005 – Wa r o f the Wo rlds

2008 – I ndia na Jo ne s & the K ing do m o f the Crysta l Skull

2011 – T he Adve nture s o f T intin

2011 – Wa r Ho rse

2012 – L inc o ln

2015 – Bridg e o f Spie s

2016 – T he BF G

2017 – T he Po st

2018 – Re a dy Pla ye r One

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SLIDE 34

CL OSI NG T HOUGHT S / COMME NT S