BEST PEOPLE DEVELOPMENT INITIATIVE Ange Bateman Contract - - PowerPoint PPT Presentation

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CIPS Supply Management Awards 2013

BEST PEOPLE DEVELOPMENT INITIATIVE

Ange Bateman

Contract Development Manager Sheffield City Council

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World Class Contract Management Capability

• A practical Toolkit
• Underpinned by an ‘Intelligent Client’ Approach
• Supported by training and support

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Aims and Objectives

• To develop a robust Contract Management resource
• To maximise Benefits Realisation through proactive

management

• To effectively manage risks
• To achieve financial benefits

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Planning and Execution

• Initial concept of the Intelligent Client approach

developed in 2008

• Detailed Contract Management Processes

Developed and documented

• Approach implementation into Major Strategic

Contracts

• Subsequent roll-out to other contracts managed by

Sheffield City Council

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Innovation and Creativity

• Development of a management framework – The Intelligent

Client Model

• A practical Toolkit incorporating best practice contract

management principles

• 26 Commercial Processes
• Provision of workflows, guidance, and templates
• A unified approach to contract management across all contracts

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Organisational Benefits

• Contract Managers empowered to deliver tangible benefits to

the Council

• Consistent approach to the management of all Strategic

Contracts

• Improved realisation of Benefits aligned to organisational goals
• Effective management of risks – retained, transferred and

shared

• Delivery of financial savings – additional 8% on top of

procurement savings

• Improved strategic relationships
• Ongoing learning

7 CONTRACT PROCESS MANAGEMENT Change Payment Project Management Risk Management Resource Planning Milestone Timelines Service Planning Business Continuity Financial Updates & Modelling Financial Strategy Contract Health Checking Asset Management Exit Step-in Notice / Termination Transition / Mobilisation Dispute Resolution Procedure PERFORMANCE MANAGEMENT Performance Management Benefits Management Service Review Audit Benchmarking / Market Testing STRATEGIC RELATIONSHIP MANAGMENT Governance Relationship Management Stakeholder & Communications Management

Contract Management Toolkit: The Component Parts

• Identifies up to 26 key processes to effectively

contract manage a contract

• Contract categorisation dictates degree of process

application

• Organised as per Intelligent Client Model roles

allocated to Contract Management Function and Service Area Client Function. All with Contract Management Function Accountability.

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Best Practice

• Who says it’s Best Practice:
• LGA
• Chartered Institute of Purchasing & Supply (CIPS)
• Internal Audit
• DEFRA
• Over 150 Sheffield City Council Contract Management

Practitioners

• The vast majority of who have seen it

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The Future

• The launching of a Contract Managers’ Forum
• Contract Management Reviews
• Sharing Best Practice with other Local Authorities
• Private Sector interest
• Consultation with CIPFA (Chartered Institute of Public Finance

and Accountancy) to develop pilot Contract Management aspect

• f Value for Money Benchmarking