Beginning a presentation Suggested teaching time 40-50 minutes - - PDF document

2 - 1

L E S S O N 2

Beginning a presentation

Lesson objectives

To learn how to create and edit title and bullet slides, you will: a Select slide types by using the New Slide dialog box and enter text on slides by using text-object placeholders. b Add text to a bullet list and rearrange bullet items by using the mouse in Outline view. c Format text, change bullet indents, and change line spacing by using the Formatting toolbar, the on-screen ruler, and the Format, Line Spacing command. d Check the spelling in a presentation by using the Tools, Spelling command.

Suggested teaching time

40-50 minutes

PowerPoint 2000: Introduction Ashbury Training

2 - 2

a Creating a title and bullet slide

The following new software feature is discussed in this topic:

• Access documents faster

Concepts > When you create a presentation in PowerPoint, you can choose from three tabbed categories in the New Presentation dialog box:

• General: For a blank presentation.
• Design Templates: For templates that you can apply to a new PowerPoint

presentation to define how it will look.

• Presentations: For pre-designed PowerPoint presentations. Twenty-four pre-

designed presentations are supplied with the PowerPoint program; each one contains placeholders for the title-object area and the text-object area.

Presentation design tips

Before beginning a new PowerPoint presentation, it is a good idea to review the basic guidelines for creating an effective presentation. The design tips listed here are only recommendations; they may be modified depending on what type

• f information you are presenting.

Design element Design guideline

Text Limit text to approximately six lines with six words per line. Font size 18 points or larger; 44 points for titles, 32 points for text, and 28 points for subtext. Font type Limit to less than three font types per slide. Background For on-screen presentation, use dark, gradated backgrounds with contrasting text. For overhead transparencies, use clear, light backgrounds with contrasting text. Templates Use simple templates and limit the number of lines, textures, and

• ther simple effects. Use clip art or graphics to enhance the template.

Text slides Avoid using more than three in a row. Use tables or charts when appropriate. what’s new

Ashbury Training Lesson 2: Beginning a presentation

2 - 3

Figure 2-1: The New Presentation dialog box displaying the General tab.

Task A-1: Choosing a presentation and slide type

q Objective: To view and select a presentation style and slide layout type.

What you do Comments/Prompts

• 1. Choose _File_ _New..._

To display the New Presentation dialog box.

• 2. Observe the New

Presentation dialog box You can choose from three tabbed categories: General, Design Templates, and Presentations.

• 3. If necessary, select the

General tab

To display the selections in the General category.

• 4. Select the Design Templates

tab Select Expedition Observe the Preview box To display the selection of design templates. (Located to the right of the design templates list.) It displays the template design and color scheme.

• 5. Select the Presentations tab

Select Business Plan To display a selection of pre-designed presentations. The template is displayed in the Preview box.

In the New Presentation dialog box, the three tabbed categories might appear in a different

• rder.

PowerPoint 2000: Introduction Ashbury Training

2 - 4

• 6. Select the Design Templates

tab Select Lock And Key Click on OK To display the New Slide dialog box.

• 7. In the New Slide dialog box,

verify that the first slide is selected Observe the lower-right corner of the dialog box It displays the description "Title Slide."

• 8. Scroll through and select
• ther AutoLayouts and
• bserve their descriptions

Twenty-four AutoLayouts are available.

• 9. Select the Title Slide

AutoLayout Click on OK

• 10. Observe the slide

The left side of the slide contains a horizontal graphic as well as two text placeholders.

Entering text on a slide

Concepts > To type text in a placeholder, select the placeholder by clicking on it, and then start typing. The title and text objects are formatted on the Slide Master so that the text in your presentation will be formatted consistently. The Slide Master controls the formatting of each slide in a presentation. The Slide Master contains background items and formatted placeholders for text.

Ashbury Training Lesson 2: Beginning a presentation

2 - 5

Task A-2: Creating a title slide

What you do Comments/Prompts

• 1. Click once on the title

placeholder to select it A selection box appears around the title placeholder, and an insertion point is displayed.

• 2. Type Burke Properties

Introduces

On the Outline pane, the text wraps onto two lines.

• 3. Click on the subtitle

placeholder Type Our New Relocation

Team

To select it.

• 4. Click in a blank area of the

slide To deselect the subtitle placeholder.

Adding a bullet slide

Concepts > The New Slide dialog box contains an AutoLayout for bullet lists. This layout is divided into two areas: the title placeholder and the bullet-list placeholder. To add text to the bullet-list placeholder:

• 1. Click on the bullet-list placeholder. The first bullet is displayed.
• 2. Type the bullet text for the first bullet and press Enter. A second bullet is

displayed.

• 3. Continue typing bullet items. Press Backspace to delete an unwanted bullet.
• 4. Click away from the bullet-list placeholder to deselect it.

Figure 2-2: The completed bullet list.

The completed title slide

PowerPoint 2000: Introduction Ashbury Training

2 - 6

Task A-3: Adding a bullet slide

What you do Comments/Prompts

• 1. Click on the New Slide

button

• 2. Observe that the Bulleted List

AutoLayout is selected Click on OK (The logical sequence following a title slide.)

• 3. Observe the slide

The slide has a vertical graphic on the left and includes a title placeholder and bullet-list placeholder.

• 4. Add the title Why A

Relocation Team?

(Select the title placeholder, and then type the text.)

• 5. Select the bullet-list

placeholder The selection box and the first bullet are displayed.

• 6. Type Market trend

Press R A new line and a second bullet are displayed.

• 7. Type Consumer demand

Press R

• 8. Type Competition

Press R

• 9. Press B

To delete the new bullet.

Saving a presentation

Concepts > Use the File, Save As command to save a presentation for the first time, to save changes to an existing presentation with a different name, or to save a presentation in a different location. To save a presentation with a new name or in a new destination:

• 1. Choose File, Save As.
• 2. Select the folder to which you want to save the presentation.
• 3. Type the filename of the presentation.
• 4. Click on Save.

After the presentation has been saved, its filename will be displayed in the title bar while it is open.

The bullet slide Point out that the R key produces a new bullet, and the B key erases any unwanted bullets. This is a good time to review the concept of saving files in the Windows environment. Discuss file naming conventions, as well as the difference between the File, Save and the File, Save As commands.

Ashbury Training Lesson 2: Beginning a presentation

2 - 7

Task A-4: Saving the presentation

What you do Comments/Prompts

• 1. Choose _File_ _Save_As..._

To display the Save As dialog box.

• 2. Follow your instructor’s

directions to select and verify that you are saving to the appropriate folder

• 3. In the File Name text box,

type My Presentation Click on Save

• 4. Observe the title in the title

bar My Presentation is displayed.

PowerPoint 2000: Introduction Ashbury Training

2 - 8

b Creating a slide in Outline view

Concepts > Outline view enables you to work with the text of your entire presentation as an

• utline. In Outline view, you can see the slide titles and main text from each
• slide. A slide icon and slide number are displayed to the left of the slide title. The

main text is indented under the slide title. Objects, such as pictures, charts, and graphs, are displayed in the thumbnail view of the slide, located in the upper- right corner of the screen. You can create new slides or an entire presentation in Outline view. You can also rearrange bullets, move slides, and change formatting. To add a new slide to a presentation in Outline view:

• 1. Click on the Outline View button to switch to Outline view.
• 2. Place the insertion point on the slide that will precede the new slide.
• 3. Click on the New Slide button or press Ctrl + Enter. A new slide is created

and is denoted by a number and the slide icon.

Outline levels

Information in your outline is arranged by levels. Each level is indented from the left margin. The title appears as the first, leftmost level of the outline. Bullet text is indented one to four levels to the right of the title. When you create slides in Outline view, you have several ways to move up or down a level. For example, pressing Enter after you type a title or line of bullet text creates a new paragraph at the same level. To move up or down a level, use the Promote (indent less) and Demote (indent more) buttons, or press Shift + Tab and Tab, respectively. The following chart describes how to move between levels in Outline view:

Action Technique

Move up one level (move to the left) Click on the Promote button or press Shift + Tab. Move down one level (move to the right) Click on the Demote button or press Tab. Create a new paragraph at the same level Press Enter. Create a new slide Click on the New Slide button, or press Ctrl + Enter on the preceding slide.

Updating a saved file

After you have changed a saved presentation, you can update it by using the File, Save command, by clicking on the Save button, or by pressing Ctrl + S. When you update a file, no dialog boxes are displayed; you cannot rename the file or save it in a different location.

Ashbury Training Lesson 2: Beginning a presentation

2 - 9

Figure 2-3: The two-level bullet list in Outline view.

Task B-1: Working in Outline view; updating the presentation

q Objective: To create and work with a two-level bullet slide in Outline view. Before you begin: Slide 2 is visible in Normal view.

What you do Comments/Prompts

• 1. Click on the Outline View

button

• 2. Observe the window

If necessary, place the insertion point at the end of the slide The Outline pane is enlarged and the Normal view pane is now smaller. The two slides you just created are displayed; Slide 2 is selected and previewed.

• 3. Click on the New Slide

button Click on OK To display the New Slide dialog box with Bulleted List selected. The slide icon for Slide 3 is displayed.

• 4. Type Customer Expectations

As you type, the slide is previewed.

The two-level bullet slide After students switch to Outline view, have them observe how the slide text is displayed and how slides are

• rganized. Ask

students where the title text appears and how the bullet text is displayed.

M If the students do

not have the insertion point directly after the word “competition,” the new slide will be created between Slides 1 and 2.

PowerPoint 2000: Introduction Ashbury Training

2 - 10

• 5. Press R

Pressing Enter creates a new paragraph at the same

• level. (In this case, it creates Slide 4.)
• 6. If necessary, choose _View_

_Toolbars_ _Outlining_

To display the Outlining toolbar.

• 7. On the Outlining toolbar,

click on the Demote button The Demote button moves the paragraph down one level, to the bullet level of Slide 3.

• 8. Type Service

Press R Pressing Enter at this level creates another bullet.

• 9. Press T

Pressing Tab is an alternative to using the Demote button.

• 10. Type Sensitive and sensible

Press R To add a second-level bullet. Another second-level bullet is displayed.

• 11. Press S + T

(Or click on the Promote button.) To move the paragraph up one level, to level 1.

• 12. Type Commitment
• 13. Click on the Save button

To save the presentation with the same name and in the same location.

Practice Task

• 1. Under Commitment, add a

second-level bullet:

Delivering on promises

Use the Demote button, or press Tab, to create a second-level bullet.

• 2. Add a third bullet and sub-

bullet as follows:

Guarantee Client satisfaction

Use the Promote button, or press Shift + Tab, to move up one level.

• 3. Compare your slide to

Figure 2-3.

• 4. Save the presentation.

(Choose File, Save, or click on the Save button.)

Remind students that

• nce a presentation

has a name, they can use the Save button to save new data. Ask students how often they would want to save their work and

Ashbury Training Lesson 2: Beginning a presentation

2 - 11

Task B-2: Adding text to a bullet list

Before you begin: Complete the Practice Task at the end of Task B-1.

What you do Comments/Prompts

• 1. On Slide 2, place the

insertion point after the text Consumer demand

• 2. Press R

Press T To create another bullet. To add a second-level bullet.

• 3. Type Customer needs and

wants

Moving bullet items in Outline view

Concepts > The items in a bullet list are actually paragraphs and can be reorganized or moved like any other text paragraph. For instance, you might want to change the order of the paragraphs in a bullet list. There are two ways to move paragraphs in Outline viewby using the Move Up and Move Down buttons or by dragging the paragraphs.

Using the Move Up and Move Down buttons

One way to move paragraphs is to click on the Move Up and Move Down buttons

• n the Outlining toolbar to move the selected paragraph up or down while

maintaining its level in the outline. To move a paragraph by using the Move Up and Move Down buttons:

• 1. Place the insertion point in the paragraph that you want to move.
• 2. Click on the Move Up or Move Down button until the paragraph is in the

correct position.

Dragging paragraphs up and down

Another method of moving a paragraph is to drag it to a new location. When you drag, the paragraph and all of its sub-levels move together. For example, if you have a bullet list with second-level bullets (or sub-bullets), you can easily move a bullet and its sub-bullet together by dragging them. To move a paragraph up or down by dragging:

• 1. Place the mouse pointer over the bullet next to the text you want to move.

Press and hold to select the bullet and all sub-bullets. The mouse pointer changes to a four-headed arrow.

• 2. Begin dragging the paragraph to its new position. The mouse pointer

changes shape, and the paragraph and its sub-levels are highlighted. As you drag, a horizontal line indicates the position of the paragraph being moved.

• 3. Release the mouse button. The paragraph and its sub-levels are placed at the

position of the horizontal line.

This task demonstrates to students that text can be added to bullet slides at any time, in Outline view or Slide

PowerPoint 2000: Introduction Ashbury Training

2 - 12

Ashbury Training Lesson 2: Beginning a presentation

2 - 13

Figure 2-4: Slide 2 after Task B-3 has been completed.

Task B-3: Rearranging bullet items in Outline view

What you do Comments/Prompts

• 1. On Slide 2 in the Outline

pane, place the mouse pointer over the main bullet next to Consumer demand The mouse pointer changes to a four-headed arrow.

• 2. Click once on the bullet

To select the main bullet and sub-bullet.

• 3. Press and hold the mouse

button and drag up to place it above Market trend As you move the selection, the mouse pointer changes shape. The horizontal line indicates the position of the selection.

• 4. Release the mouse button

"Consumer demand" and its sub-bullet become the first bullet in the slide.

• 5. Place the insertion point

anywhere on the line

Competition

• 6. On the Outlining toolbar,

click on the Move Up button "Competition" becomes the second main bullet in the slide.

Rearranged bullet items Display this overhead to show students what the slide will look like after the bullets are rearranged. If you have a projection system, it is recommended that you demonstrate this task before students try it. If you feel that students might become confused learning two ways to move text, you can have them use the button technique, because this is the quickest, and just demonstrate the drag technique.

PowerPoint 2000: Introduction Ashbury Training

2 - 14

c Editing slides

Concepts > You can change the appearance of text by changing its attributes. Text attributes include font, size, style, and color. You can format text in Slide view or in Outline view. All text attributes can be seen in either view, except for color and shadow, which cannot be seen in Outline view. When you are applying text attributes in Normal view, you have to select the text before you apply the attributes. Because text on a slide is contained in a text placeholder, you have to make two selections. First, select the text placeholder, and then drag to select the text. This is referred to as a two-level selection, which is different from double-clicking. You can use the text-formatting buttons to quickly apply certain text attributes, such as font, font size, bold, italics, underline, shadow, and color. The text- editing buttons work like toggle switches: click once to turn on an option, and click again to turn off the option.

The Repeat command

After you have formatted text in a slide, you can repeat that format for newly selected text by pressing F4 or by pressing Ctrl + Y. These are keyboard shortcuts for the menu choice Edit, Repeat. If you apply more than one format by using the toolbar, PowerPoint will repeat only the last format you applied.

Task C-1: Formatting text

Before you begin: Complete the Practice Task at the end of Task C-1.

What you do Comments/Prompts

• 1. On Slide 3, click on the

bullet next to the word

Service

To select the main bullet text and sub-bullets.

• 2. Deselect the text

(Click away from it.)

• 3. Double-click on the word

Service

To select just the word.

• 4. Click on the Bold button

To bold the text. Note: The text does not appear bold in Outline view.

• 5. Return to Normal view

(Click on the Normal View button.) The text appears bold.

• 6. Click twice on the word

Commitment

The first click selects the box and the second click selects the word.

• 7. Bold the text

(Click on the Bold button because the bullet-list box is selected.)

Students may discover that they can also place the mouse pointer anywhere in the word to apply

• formatting. Both
• ptions are

Explain to students the difference between double-clicking and two-level selection. Two-level selection is used to select text in a text-object area. You click once to select the text object and then click again to select the word.

Ashbury Training Lesson 2: Beginning a presentation

2 - 15

• 8. Select Guarantee

Press 4 (Double-click to select the word.) To repeat the last format. In this case, bold formatting is applied.

• 9. Save the presentation

Indents

Concepts > Each indent has two parts. The upper marker is where the first line of the paragraph starts; the lower marker is where the rest of the paragraph is

• aligned. You can move each marker independently to adjust the indents. To

move both markers simultaneously, drag the bottom half of the lower marker. You can see the changes in the text indent as you drag. To change indents:

• 1. Select the text object that you want to affect.
• 2. Display the ruler (choose View, Ruler).
• 3. To adjust the first-line indent, drag the upper marker for that indent to the

desired position on the ruler.

• 4. To adjust the subsequent lines in a paragraph, drag the upper portion of the

lower marker for that indent to the desired position on the ruler.

• 5. To maintain the relationship between the first line and the rest of the

paragraph (to move both markers at once), drag the bottom half of the lower marker to the desired position on the ruler.

Task C-2: Changing indents

Before you begin: Slide 3 is visible in Normal view.

What you do Comments/Prompts

• 1. If necessary, select the

bullet-list area

• 2. Choose _View_

Pause on the View menu and wait for it to expand

• 3. Choose _Ruler_

To display the vertical and horizontal rulers.

• 4. Press and hold one of the

upper indent markers Observe the placement of the vertical dotted line These indent markers represent first-line indents. Moving this marker moves the bullet and any text associated with it.

Ask students what they think an indent is. Why is it important to use indents when you are working with bullet text? (If there is more than one line to a bullet item, when you use indents, the second line will align with the first line of text; it will not align with the bullet.)

PowerPoint 2000: Introduction Ashbury Training

2 - 16

• 5. Press and hold one of the

lower indent markers These indent markers represent paragraph

• indents. The triangular portion of the marker

controls the placement of the text. The square portion of the marker controls the placement of the bullet and the text.

• 6. Place the mouse pointer over

the triangular portion of the rightmost indent marker (In the lower portion of the ruler.)

• 7. Drag to the 1" mark

Release the mouse button The second-level text moves to 1"; the bullet does not move.

• 8. Place the mouse pointer on

the square portion of the rightmost indent marker

• 9. Drag to the 1.5" mark

Release the mouse button Observe the text As you drag, the first-line indent marker moves with the paragraph indent marker. The second-level bullet and text move together. The text moves to the 1.5" mark.

• 10. Choose _View_ _Ruler_

To hide the rulers.

Line spacing

Concepts > You can change the line spacing between lines of text or between paragraphs on your slides. Line spacing can be set either in units of lines or in points. To set line spacing:

• 1. Place the insertion point in a paragraph or select the paragraphs you want

to affect.

• 2. Choose Format, Line Spacing.
• 3. In the Line Spacing dialog box, click on the arrows to increase or decrease

line spacing, or enter an exact setting.

• 4. Click on OK.

This task can be confusing to new

• students. Have them

drag the different markers slowly to

• bserve what is

actually being moved. They can use the Undo button in between moves to stay

• n track with the steps

in this task.

Ashbury Training Lesson 2: Beginning a presentation

2 - 17

Figure 2-5: Slide 2 after Task C-3 has been completed.

Task C-3: Changing line spacing

What you do Comments/Prompts

• 1. Display Slide 2

Click anywhere on Customer

needs and wants

To place the insertion point in the text.

• 2. Choose _Format_

_Line_Spacing..._

(Pause over the Format menu and wait for it to expand.) To display the Line Spacing dialog box.

• 3. Drag the Line Spacing

dialog box to the upper-left corner of the screen To view both the slide and the dialog box.

• 4. Under Line Spacing, click
• n the up arrow to increase

the space to 1.5 Click on Preview (Or type the number 1.5.) Only the line spacing for the selected text is increased to 1.5 lines.

• 5. Click on Cancel

To close the dialog box and reset the line spacing.

• 6. If necessary, click in the

bullet-list placeholder Click on the placeholder border To select it. To change the border pattern to a fuzzy border and affect all the text inside the border.

Tell students that if they place the insertion point in only

• ne paragraph when

changing line spacing,

• nly that paragraph is

affected.

PowerPoint 2000: Introduction Ashbury Training

2 - 18

• 7. Display the Line Spacing

dialog box Change the Line Spacing to

1.5

Click on Preview Click on OK (Choose Format, Line Spacing.) The line spacing for all bulleted text is increased to 1.5 lines. To change to the new line spacing of 1.5.

• 8. Click away from the

selection box To deselect the bullet-list placeholder.

Using the Find and Replace commands

Concepts > The Edit, Find command enables you to search your presentation for specific words or phrases and provides you with various methods for controlling your

• search. For example, you can choose to have a broad search, or you can limit

your search to whole words or to text that matches uppercase or lowercase letters. You can use the Edit, Replace command, which includes all of the features of the Edit, Find command, to search for text and replace found text with new text. By default, PowerPoint searches the entire presentation for the text that you are

• replacing. If the text is found, it will be highlighted in the application, and you

can choose from three options:

• Click on Replace to replace the highlighted text and search for the next
• ccurrence.
• Click on Find Next to leave the highlighted text unchanged and search for

the next occurrence.

• Click on Replace All to replace all occurrences of the text without

confirmation.

Task C-4: Using the Find and Replace commands

What you do Comments/Prompts

• 1. Return to Slide 1
• 2. Choose _Edit_ _Find…_

To display the Find dialog box.

Explain that the Edit, Replace command locates specific text and replaces it with text that you

• designate. Ask

students if they can identify examples of when this technique might have been useful to them.

Ashbury Training Lesson 2: Beginning a presentation

2 - 19

• 3. In the Find What text box,

type customer Verify that Match Case and

Find Whole Words Only are

unchecked To specify the word to search for in the presentation.

• 4. Click on Find Next

Click on Find Next Click on Find Next Click on OK To find “customer” on Slide 2. To continue the search on Slide 2 and Slide 3. When prompted to finish the search.

• 5. Click on Close

To close the Find dialog box.

• 6. Choose _Edit_ _Replace…_

Verify that the text customer is in the Find What text box (If Replace is not listed in the menu list, move your mouse pointer over the down arrow located at the bottom of the menu.) To display the Replace dialog box.

• 7. Press T

Type Client To move the insertion point into the Replace With text box. To specify what word to replace “customer” with in the presentation.

• 8. Click on Find Next

To begin the search and find the first instance of the word “customer.”

• 9. Click on Replace

Click on Replace To replace “Customer” with “Client” and to continue the search. To replace the next instance of “Customer” with “Client” and to continue the search.

PowerPoint 2000: Introduction Ashbury Training

2 - 20

• 10. Click on OK

When prompted to finish the search.

• 11. Click on Close

To close the Replace dialog box.

• 12. Save and close the file

Ashbury Training Lesson 2: Beginning a presentation

2 - 21

d Spelling

Concepts > PowerPoint's spelling checker searches for spelling errors in all objects placed on the slides, outlines, notes pages, and handout pages of a presentation file. You can spell check a presentation from Normal view, Slide view, or Outline view. Click on the Spelling button or choose Tools, Spelling to display the Spelling dialog box. PowerPoint checks the text until it finds a word that is not in the Custom.dic dictionary. The unrecognized word is displayed in the Not In Dictionary text box. You can manually correct the word, replace it from the list

• f suggested spellings, ignore it, or add the word to the custom dictionary.

The Automatic Spell Checking feature

The Automatic Spell Checking feature informs you of spelling errors as you type. It can be enabled or disabled by choosing Tools, Options and changing options under the Spelling And Style tab. When you misspell a word, it will be underlined in red. To correct the spelling: select the word and type the correct spelling; click on the Spelling button; or use the shortcut menu. To use the shortcut menu, place the insertion point within the misspelled word and click the right mouse button to display a list of menu choices, including a number of possible spellings. Choose the correct spelling.

Task D-1: Checking the spelling in a presentation

q Objective: To correct misspelled words in a presentation.

What you do Comments/Prompts

• 1. Open Spell Check
• 2. Observe Slides 1 and 2

If necessary, return to Slide 1 Some words are underlined with a wavy red line. This indicates that the words are misspelled.

• 3. Click on the Spelling button

(Or choose Tools, Spelling.) If the Spelling button is not displayed on the toolbar, click on the More Buttons button on the Standard toolbar. To display the Spelling dialog box. The first misspelled word, "regionel," is displayed.

• 4. Observe the Suggestions

list box The correct spelling of the word is highlighted.

• 5. Click on Change

The word is corrected, and the next word not recognized is displayed.

Depending on the word questioned, the dictionary might list several options to choose from. When the word is recognized, the dictionary lists the correct spelling for that word. Point out some of the

• ther options in the

Spelling dialog box, such as Ignore and Change All. Explain to students when they might want to use these other options.

PowerPoint 2000: Introduction Ashbury Training

2 - 22

• 6. Observe the dialog box

Click on Change The word “cleints” is spelled incorrectly. The correct spelling is selected in the Change To text box. To correct the word.

• 7. Observe the dialog box

Click on Change The word "competetive" is spelled incorrectly. To correct the word.

• 8. Click on OK

Close the file without saving The spelling check is complete.

Ashbury Training Lesson 2: Beginning a presentation

2 - 23

( Practice Unit for Lesson 2

In this activity, you will create a short presentation containing a title slide and a two-level bullet slide. To check your work, you can refer to Figure 2-6.

• 1. Create a new presentation using the Blank Presentation template (located

under the General tab) and select the Title Slide AutoLayout.

• 2. Add the title Burke Properties and the subtitle Available Services
• 3. Add a new slide and select the Bulleted List AutoLayout.
• 4. Add the title Our Newest Services
• 5. Add bullets for the following items:

Corporate accounts Burke’s Advantage Club 24-hour customer service

• 6. Add two second-level bullets under "Burke’s Advantage Club":

Special discounts Priority mailing list

• 7. Switch to Outline view and move "Burke’s Advantage Club" (with sub-

bullets) to the top of the slide (the first bullet).

• 8. Spell check the entire presentation before you save the file as My Services
• 9. Close the file.

Figure 2-6: The completed practice presentation in Normal view.

PowerPoint 2000: Introduction

2 - 24

) Wrap-up for Lesson 2

a What are the three tabbed categories to select from in the New Presentations dialog box? General, Template Designs, and Presentations. What must you do to add a title or bullet text to a new slide? Click on the object’s placeholder. b In Outline view, what are the keyboard alternatives for the Demote and Promote buttons? Tab is the alternative to Demote. Shift + Tab is the alternative to Promote. c What indent marker, located on the horizontal ruler, controls the first-line text in a bullet list? The first-line indent marker, located at the top of the horizontal ruler. What command enables you to search for and change specific words throughout your entire presentation? The Edit, Replace command. d How do you access the spelling checker? Click on the Spelling button or choose Tools, Spelling.

Lesson 2: Beginning a presentation

2 - 25