BC Asset Management Webinar September 24, 2010 Gaetan Royer - PowerPoint PPT Presentation

BC Asset Management Webinar September 24, 2010 Gaetan Royer Leadership and Asset Management

Infrastructure Roads Pipes Parks are are are crumbling rusting unsafe MMCD WORKSHOP 2010

Infrastructure Roads Pipes Parks If a tree falls in one of your are are are parks and no one is around, crumbling rusting unsafe do you still get sued? MMCD WORKSHOP 2010

Your Questions? • Why adopt an asset management policy and plan? • What do we need to deliver? • What are the paybacks? • What resources do I need? • What are the obstacles? • What decision making processes should we use? • How do we integrate all our processes? • What is the role of council and staff? • What has to change to make it work?

ASSET MANAGEMENT Why?

ASSET MANAGEMENT Why? Because you have to…

Development of Asset Management in BC 1996: Local governments (LG) begin implementing comprehensive Asset Management (AM) programs 1996-2006: Some AM programs in place. Many LGs use Geographic Information Systems to provide limited AM services 2007: PSAB 3150 compels numerous LGs to initiate AM programs

SUPERABUNDANT FROM SCARCE TO

Perfect Information storm By 2009, 41% of the average worker’s time was spent managing email. Source: Advertising Age

Why Asset Mgmt? To know more about your city & its infrastructure • How much you are spending on what • Which taxpayers are likely to be happy …or not • Who is doing what …who is not doing much • What you need to do this year… and next To better manage your infrastructure

ASSET MANAGEMENT What do we need to deliver?

What you need to deliver: An answer to the question: Does your budget allow your city to replace its assets at the same rate they depreciate? PSAB boils down to a few lines in your annual financial statements

What you need to deliver: To get there, you need to know the true value of each of your assets •How much it cost originally •How old it is •How much you spend maintaining it •How long it will last •When you plan to replace it •Whether you set enough $ aside to replace it

ASSET MANAGEMENT What resources do I need? $

Resources you need • Planning & implementation team • Integrated solution vendor(s) • Asset Management Plan • Change Management Plan – Internal communication plan – Employee buy-in – Staff involvement – Clear responsibilities / timetable – Feedback loop

Communicating w ith employees

Assets are gold

ASSET MANAGEMENT What are the obstacles?

What are the obstacles?

What are the obstacles? Sheer amount of information Excessive layers of assets Quality of the information Training Cost

Jumping to the wrong conclusions One mechanic is costing half as much in spare parts. •Is she a better mechanic? •Is he a lazy mechanic? What’s important is using information as a stepping stone.

ASSET MANAGEMENT What decision making processes should we use?

ASSET MANAGEMENT What is the role of council and staff?

ASSET MANAGEMENT What has to change to make it work?

ASSET MANAGEMENT What has to change to make it work? Everything is changing. Asset Management helps to track and manage change.

Integrating processes Now… where did I put that “keep your desk tidy memo?”

Benefits of integration City Works User Hall Yard departments Community Staff after hours AM centres (Remote Login) Mayor & Fire & Council Police Residents

Asset Management Land / Property TEMPEST GIS MC AGRESSO

ASSET MANAGEMENT What are the paybacks?

Payback: Better information “Torture statistical information long enough and it will confess to anything,”

Payback: Better data analysis Problem: find x Problem: find x x 60 ft. 60 ft. 150 ft. 150 ft.

Payback: Better data analysis Problem: find x Problem: find x x 60 ft. 60 ft. 150 ft. 150 ft.

Payback: Better field decisions

Payback: Better field decisions

Payback: Better field decisions

Payback: Sleeper needs

Payback: Sleeper needs

Payback: Sleeper needs

Payback: money hogs Small things you spend a lot of money fixing

Payback: cool colored charts

Questions?

Working Examples Example Gas Leak / Chemical Spill An emergency situation has been reported due to a suspected gas leak or a chemical spill. Gas Leak / Chemical Spill Location Location of leak / spill is marked on GIS map (e.g. St. Johns Street & Mary Street).

Working Examples 100m radius map is created for evacuation or notification purposes.

Working Examples A list of selected properties can be created using Tempest or the GIS Properties affected by 100m radius from leak / spill location.

Working Examples Properties affected by 100m radius from leak / spill location.

Outline

Working Examples Example 1: Water Main Leak Resident on Dundonald Drive reports to city staff by phone that there is a water main break in front of his home. Staff creates a work order through Maintenance Connection and issues to utility crews.

Working Examples Example 1: Water Main Leak - pipe size / material - identify potentially affected - as-built drawings residents - proximity to other utilities - help crews to locate pipe in the - identify nearest location of field by measuring offsets from valves and shut offs property lines on GIS

Working Examples - identify all water pipes of the same material in the City Query for all ‘Cast Iron’ water mains