Audit Services December 2011 PURPOSE OF PRESENTATI ON Explain - - PowerPoint PPT Presentation

Audit Services

December 2011

• Explain roles and responsibilities
• f the audit department
• Describe office philosophy
• Discuss Ways For You To Help

Us

PURPOSE OF PRESENTATI ON

The mission of the University of California internal audit program (IA) is to provide the Regents, President, and campus Chancellors independent and objective assurance and consulting services designed to add value and to im prove operations. It does this by assessing and m onitoring the campus community in the discharge of their oversight, management, and

• perating responsibilities. Internal audit brings a

systematic and disciplined approach to evaluating and im proving the effectiveness

• f risk m anagem ent, control and governance

processes.

• Approved by The Regents in May 2011

MI SSI ON

• Investigate allegations of financial and

administrative impropriety

LI NES OF SERVI CE

Audits Regular planned reviews of business unites and processes Advisory Services Proactive planned and ad-hoc activities, consultations, participation in reengineering teams, etc. Investigations Investigate allegations of financial and administrative impropriety External Audit Support Assist with management and coordination of external agency audits

SERVI CES

• Investigate allegations of financial and

administrative impropriety

AUDI T SERVI CES GOALS

Initiate and promote positive change to systems, policies, procedures, and practices through the completion of audits and advisory service projects Provide opinions, analysis, and recommendations to proactively address risks that impede the achieving of

• bjectives and goals

Investigate known or suspected improper governmental activities and ensure appropriate actions are taken to prevent ordetect similar improper activities Manage, coordinate and monitor the collection of requested information from external agencies and review

• f external agency audit

findings & remedial actions

GOALS

W ork Approach & Audit Philosophy

 Participative &

Collaborative

 Focus on Risks &

Opportunities

 Resource for

Counsel & Support

Audit Services Organization Chart

UCB UCD UCI UCLA UCR UCSB UCSC UCSD UCSF LBNL Chancellor Birgeneau Chancellor Katehi Vice Chancellor Brase Vice Chancellor Olsen Provost and Executive VC Rabenstein Interim Associate Vice Chancellor Cortez Vice Chancellor Vani Vice Chancellor Matthews Senior Vice Chancellor Plotts Laboratory Director Alivisatos The Regents’ Committee on Compliance and Audit UCB W.L. Riley (6.8) UCD

• J. Maher

(11) UCSF

• R. Catalano

(12) UCSC

• B. Long

(5) UCR

• M. Jenson

(5.9) UCI

• B. Nielsen

(9) UCLA

• E. Pierce

(27) UCSB

• C. Whitebirch

(6) LBNL

• T. Hamilton

(5) UCSD

• S. Burke

(15.6) UCM

• T. Kucker

(1) SVP, Chief Compliance and Audit Officer, S. Vacca (4.5) UC President

• M. G. Yudof

UCSF AUDI T SERVI CES

Sugako Amasaki Principal Auditor Josephyne Quach Senior Auditor Julia Mathis Senior Auditor Bernadette Lee Senior Auditor Paul Lapachet Senior Auditor Vacant Positions (2)

 Controlled Substances  SOM Departmental Review  International Research  Conflict of Interest/ Conflict of Commitment  Executive Compensation  Procurement Card Review  IS-3 Policy Compliance Review  Executive Travel & Entertainment  Office of Technology Management Review  Material Services - Receiving & Inventory Controls  Outpatient Pharmaceutical Billing  Offsite Pediatrics Specialty Clinics  Mission Bay Hospital - KPMG Support  Medical Center System Vulnerability Assessment  PYXIS - Systems & Operations

Com pleted Audits FY2 0 1 1

 Contracts and Grants  Executive Travel and Entertainment  Chancellor's Allotment Funds  School of Pharmacy Computer Vulnerability Scanning  Medical Center Overtime  Campus Overtime  School of Medicine Department Reviews  HIPAA Privacy Review  Annual Report on Executive Compensation  Cash Collections - Physician Service Co-Payments  Bank Account Reconciliations  Procurement Card Review  Web Application Security (Campus)  Web Application Security (Health Sciences)  Compliance with BFB IS-3 - Electronic Information Security

Planned Audits for FY2 0 1 2

 Annual risk assessment and

planning process

 Campus management requests  Requests by the Regents or Office

• f the President

How Are Areas Selected for Audit?

Audit Risk Assessm ent Methodology

• Data gathering and analysis
• Interviews with management and

staff

• Data/ financial analysis
• Surveys
• Complete Risk Assessment model
• Universe of processes, functions, units
• Scoring universe using predictive

factors

Developing Next Year’s Audit Plan

 What are the significant risks to the

campus?

 Which departments, functions,

systems, processes should be considered for audit next year?

 Are there areas within the your

department or departments you work with that need to be reviewed next year and why?

QUESTI ONS?