AUDIT ISSUES 2012-2013 School Year TRANSPORTATION AUDIT RESULTS - - PowerPoint PPT Presentation

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AUDIT ISSUES 2012-2013 School Year TRANSPORTATION AUDIT RESULTS - - PowerPoint PPT Presentation

Mar 03, 2023 416 likes •572 views

AUDIT ISSUES 2012-2013 School Year TRANSPORTATION AUDIT RESULTS CAUSE OF ERRORS 154 transportation audits scheduled Auditing 2012-2013 school year As of June 13 th we had results of 139 GOOD NEWS Transition Year With 65

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SLIDE 1

AUDIT ISSUES

2012-2013 School Year

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SLIDE 2

TRANSPORTATION AUDIT RESULTS

CAUSE OF ERRORS

 154 transportation audits scheduled  Auditing 2012-2013 school year  As of June 13th we had results of 139

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SLIDE 3

GOOD NEWS

 Transition Year

 With 65 audits the total over (under) payments

($2257.04)

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SLIDE 4

CLERICAL 52 ISSUES

 Counting riders per route  Transfer errors from one sheet to another  Data entry errors

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SLIDE 5

NO ERRORS 21

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SLIDE 6

REPORTING DAY 19 ISSUES

 Highest day  Lowest day  Day not from 3 day count period

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SLIDE 7

WORKSHEET TRANSFERS 15 ISSUES

Count Date Basic Riders Walk Area Riders Transit Riders Total Basic Student Count Sp eci al Ed Bilingual Gifted Homeless Early Ed Total Special Student Count Best Middle Count Reported Student Count Day 2nd Day of 3 Day Student Count Period Tuesday, September 03, 2013 721 32 46 735 7 1 3 6 17 755 752 Wednesday, September 04, 2013 730 30 41 741 6 1 2 5 14 755 755 Thursday, September 05, 2013 754 35 39 758 5 2 3 6 16 774 755 Friday, September 06, 2013 720 31 39 728 6 1 3 5 15 743 743

Entered total riders from count sheet as Basic “on bus”

  • Also added all other counts
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SLIDE 8

STUDENT COUNT ISSUES

All Students

 All Buses

  • Regular Ed and Special

Programs

  • Am and Pm runs

 Same Day

Keep Documentation

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SLIDE 9

STUDENT COUNTS

 Lack of adequate support  Walk area students not identified  Counted midday students  Counted in district transfer students on

multiple routes

 No support for homeless counts

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SLIDE 10

PAPERWORK

 Keep your working papers for audits  Document walk area planning  Route logs must be legible and in pen

 Count am and pm

 Transit rider documentation

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SLIDE 11

MILEAGE ISSUES

 No Supporting documentation  Calculation Errors

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SLIDE 12

SOMETIMES THE PROBLEM IS ELSEWHERE

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SLIDE 13

OTHER ISSUES

 Miscalculated cost transferred out

  • Sports trips
  • Field trips
  • Non Program 99 work

 Insurance cost is calculated in Program 99

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SLIDE 14

PREVENTING AUDIT FINDINGS

 Have the people responsible for the data attend

yearly regional trainings

 Changes for the last year  Good time to ask questions  Pa

Pay y Attention ention

 Rely on other staff to review your final numbers

 Fixing it now is easier than explaining it later

 Ask Your Friendly Regional Coordinator