Architecture Roadmaps Drive IT Investment Association of Enterprise - - PowerPoint PPT Presentation

SA Power Networks

Architecture Roadmaps Drive IT Investment

Association of Enterprise Architects –

December 2016

About Me

Sean Provis

Lead Architect – Strategic Projects @ SA Power Networks Background:

• Bachelor of Information Technology (IT)
• 5+ years SAP experience
• Motivated architect, with a strong focus on realizing business outcomes

Accountable for End to End strategic program architecture Interests include spending time with my family, travelling and surfing

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About SA Power Networks “Sole Electricity distributor for South Australia”

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iCMG Architecture World Awards

About Initiative: Architecture Roadmaps Drive IT Investment

In 2014, SA Power Networks ran over 100 Projects, majority had difficulty aligning to:

• Strategic Objectives
• Business outcomes
• Invest in the most cost-effective way

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The Utilities market is rapidly changing

Solar Wind Electrical storms Battery storage Bushfires Life support Heatwaves Customer expectations 6|

Our Strategic Vision changed significantly!

2010 – 2015:

‘A leader in electricity distribution and infrastructure services in Australia’ 2015 – 2020:

‘A leader in delivering energy services that customers value’

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IT also needed to transform & adapt to the changes

Reduced IT headcount by 42% New Management Team

2014 2015

New CIO New Program Management Office Delivered regulatory submission

New Digital Technology Strategy & Architecture Team Digital Technology Strategy & Roadmaps

Were the key delivery vehicles to align to the new:

• Strategic vision & plan
• IT operating model
• Ensure realising business outcomes

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Architecture Structure & Roles at the Beginning

IT Architecture Manager Chief Architect

Domain Architect

• Technology

Domain Architect

• Security

Senior SAP Solution Architect Solution Architect

Enterprise Architecture Manager

Technology Business

Domain Architect – Integration/Data

CIO

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Delivering Strategy & Roadmaps to Drive IT Investment

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Digital Technology Strategy Overview

Why ‘Lean’?

• Speed up the process
• Deliver benefits ASAP
• Remove waste and duplication

Critically, this enabled the Strategy to realise value to the organisation once finalised

• 1. Adapt to the changes
• 2. Work together as a new team
• 3. Deliver a new Strategy

‘Lean’ TOGAF 9 Methodology

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Lean TOGAF 9

Delivering the Strategy – Step 1

1. How do we need to operate? 2. How do we enable our workforce to deliver results through technology? 3. How do we continue to support our business through secure and reliable services?

The answers drove the strategy for 2015-2020

Business Ourselves

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Digital Technology Strategy

How do we want to operate? How do we enable our workforce to deliver results through technology? How do we continue to support our business through secure and reliable services?

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Delivering the Strategy - Summary

What went well?

• Easy to communicate and well received across the business
• Enables linkage of programs, projects and initiatives back to the Strategy
• Key input into:

– Investment Planning & Architecture Options Analysis

What could we improve on?

• Received feedback to extend the strategy further to include key outcomes

targeted for next 1-2 years – This helped to “realise” the strategy & make it come “alive”

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Digital Technology Strategy - Extended

Vision Drivers Strategic Area Link Business Process Link High Level Initiatives / Activities 15|

Ok so we have a strategy, what's next?

Strategic Plan 2016 - 2020 Digital Technology Strategy 2016 - 2020 Architecture Roadmaps Strategic Vision IT Investment Planning Without roadmaps With roadmaps “Let’s get our house in order first & mature our architecture practice…”

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Maturing our architecture practice

• Defined architecture

principles:  Application  Data  Technology  Security  Integration

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• Created standard templates:

 Roadmaps  Solution Architecture  Options Analysis

• Imported Enterprise (Business) Process / Capability Model
• Defined common catalogues & re-usable items for:
• Applications
• Technology
• Established Governance structure (Strategic: CIO LT & Solution: ARF)

Maturing our architecture practice

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Ok so we have a strategy & mature architecture practice, what's next?

Strategic Plan 2016 - 2020 Digital Technology Strategy 2016 - 2020 Strategic Vision IT Investment Planning

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Without Roadmaps… IT Investment Planning process

IT Stakeholders:

• Complete a project justification on behalf of business

stakeholders and from each “silo” of IT

• Minimal cross-collaboration or dependencies understood

Capital Budget:

• Annual point-in-time planning process
• Indicative “wish-list”
• Heavy negotiation in the absence of clear plans.

Business Stakeholders:

• Review of project justification
• Unclear on the intentions
• Lacked view of the ‘big picture’

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How is a roadmap going to help?

• A roadmap is a plan on:

– How to meet short and long-term business goals – Transitioning from current state to target state

• Including key events/milestones
• Provides a timeline of activities/initiatives and (crucially) their

dependencies

• Standard structure and format
• They’re never “complete”, constantly evolving to satisfy new objectives

and priorities, subsequently refreshed ~ twice a year

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Roadmap Pre-requisites

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Roadmap Process

Identify all Stakeholders

Collect User Stories Draft Roadmap (in EA tool) Review roadmap with stakeholders Finalise Roadmap & Priorities Present to Stakeholders for endorsement Indicative Costs Present to CIO LT for endorsement

Including:

• Dependencies
• Linkages

Customer Centric! 23|

Example Roadmap

Vision Timeline Target State Key events/ milestones Initiatives / Activities Current State & Issues Outcomes 24|

Roadmaps Feedback

“I liked your roadmap so much, I have printed it out and pinned it on my cubicle wall!” – Business Intelligence Analyst “The roadmaps define and structure the best way to implement our technology vision in a structured and logical manner” – Manager Engineering Design & Technical Services “Having a clear alignment from the high level company Strategy though to the IT Strategy and Roadmaps has been essential in driving the transformation of IT and the organisation.” - CIO

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With Roadmaps… IT Investment Planning process

Maintain Roadmaps Manage Capital Pipeline Ongoing Prioritisation Manage Portfolio

• Roadmap Initiatives
• Strategic Alignment
• Outcomes
• Dependencies
• Justification
• Stakeholders
• Ongoing view of capital

pipeline

• Business Led Prioritisation
• Stakeholders have a clear plan
• CEO Endorsed Plan
• PMO Managed Portfolio

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Digital Technology Strategy – Modelling IT Capital Investment Spend

Other Improve IT

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Roadmaps - Summary

What went well?

• The roadmaps helped realise large business benefits
• Increased our teams enterprise architecture maturity and business focus

What could we improve on?

• Providing further detail (i.e. completing high level outlines)
• Whilst developing roadmaps our internal solution architecture maturity flat-lined

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Our Journey about Delivering Strategy & Roadmaps

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Architecture Structure & Roles … Now

Technology Business &

Valuable opportunity to:

• Connect roadmaps to implemented solutions E2E
• Embed architecture practices into operational teams & realise business benefits

The (small) internal team couldn’t do everything!

Domain Architect/s Applications Consultant Architect/s Domain Architect/s Integration Consultant Architect/s Domain Architect/s Technology Consultant Architect/s Domain Architect/s Security Consultant Architect/s

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• Extending roadmaps to 5 year plans, to provide a longer

term investment cycle by iterating through TOGAF cycle again

• Measuring roadmap success

Next Steps (1 of 2)

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• Governance focus:
• Alignment to roadmaps, for all stages of the initiative, throughout
• Increasing our Solution Architecture maturity

Architecture Design Build

Next Steps (2 of 2)

Solution Arch

Now on…

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Summary

• Strategies and Roadmaps were extremely valuable to ensure

we were and will continue to be successful as a:

• Team
• Department
• Organisation
• We highly recommend them to:
• Align and drive Investment with Strategy
• Communicate with business stakeholders

Global Architecture Methodology Best Australia/New Zealand Energy/Utility CIO Recognised in the Top 30 CIO’s Globally

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