April 23, 2013 Education is the passport to the future, For - - PowerPoint PPT Presentation

April 23, 2013

Education is the passport to the future, For tomorrow belongs to those who prepare for it today. ~Malcolm X

Change does not necessarily assure progress, But progress implacably requires change. Education is essential to change, For education creates both new wants and the ability to satisfy them. ~Tom Brokaw Education is not a product:

• 1. mark,
• 2. diploma,
• 3. job,
• 4. money

in that order; it is a process, a never ending one. ~ Bel Kaufman

The only thing mo more e expensive t than ed education i is ignorance. ~B ~Benjamin Fr Frank nklin

Education is the best investment you can make in a child.

Agenda

 Budget Overview  Reconciliation of Deficit  Staffing included in Budget  Ongoing Budget Work

Budget Overview

 Projected Deficit:

 Was: $1,285,400  Now: $337,000

 4 Year Projection

 Was: $3,035,400  Now: $2,622,800

 Accumulated Surplus

 June 30, 2012: $1,079,093 - $575,000 committed  $504,093 remaining

Budget Overview

 F1 - Instruction

 Professional Staff (Teaching and P/VP)

+.32 FTE

 Non-Teaching +62.5 hours + 0.5 FTE position  Increase of $510,874 over 2012/13 Final Budget  Includes increases for pension and benefits  Some cost recovery through reduction in

average teacher salary costs

 Additional Revenues through CEAP and ISP

result in $409,100 in additional profits for Instruction

Budget Overview

 F4 - Administration

 No Change in Staffing  Savings of $48,300 (2.7%) over 2012/13  Cost reductions in PD, Travel, several

supply budgets and Legal costs for arbitration

Budget Overview

 F5 – Operations & Maintenance

 No Change in Staffing  Savings of $144,000 (2.9%) over 2012/13  Cost reductions in several supply budgets,

utility savings targets and increase in recoveries through AFG.

Budget Overview

 F7 – Transportation

 No Change in Staffing  Savings of $34,000 plus additional revenues

• f $64,750 = Total change of $98,750 or

5.4%

 Cost reductions in fuel and additional

recoveries.

Budget Overview

Changes from last meeting

 Added back Teaching & Learning budgets

• f $22,000.

 No reductions in Custodial or Maintenance

Staff (savings through supply budgets, better recoveries through AFG and targeted utility savings)

 Includes 2 week Spring Break Calendar  Includes $50,250 increase to IT Capital

Plan

Reconciliation of Deficit

Projected Deficit - January 2013 1,285,400 Add back Ed Plan Funding 81,800 Add back net Per Pupil increase 83,600 ISP - Additional Profits 154,100 CEAP - Additional Profits (estimate) 255,000 Additional Transportation Revenues 64,750 Total Increase in Revenues 639,250 Instructional Savings over preliminary estimates 19,500 Admin Savings 48,300 O&M Savings 144,100 Transportation Savings 34,000 Final Adjustments incl. Capital paid from Local Capital 63,250 Total Decrease in Costs 309,150 Deficit - April 24 2013 337,000

Reconciliation of Deficit

 Proposed Deficit

(337,000)

 2012/13 Savings

137,400

 Remaining Deficit

(199,600)

 Retained Surplus Available

504,093

 Remainder

304,493

 Represents 3.3 teachers, or 25 ISP students

 Savings & Surplus are ONE TIME

sources!!!

Staffing – Instructional Admin

 P/VP admin time goes from

13.4 FTE to 15.2 FTE or +1.8 FTE through consolidation of admin responsibilities

 P/VP Headcount goes from

26 to 25

 Fewer P/VPs with increased admin time

and consolidated responsibilities

 More net teaching time for teachers

Student Support Services

 Middle/Elementary counselling

increases by .1 FTE

 School-based SSS staffing

increases by .2 FTE

 District-based SSS staffing

increases by .2 FTE

Regular Staffing

 Elementary increases by 2.08 FTE  Middle declines by 2.4 FTE  Secondary decreases by .75 FTE  Alternate increases by .64 FTE  Distributed Learning increases by 5.05 FTE

Supplementary Staffing

 Teaching and learning support teachers

decrease by 1.1 FTE

 ISP staffing to schools increases by .4

FTE

 Library staff decreases by .05 FTE

The Final Tally…

 The Education Programs Budget last

year was premised on 256.9 FTE professional staff

 With a projection of 50 or so fewer

students…

 This year’s proposed staffing

complement is 257.22 FTE

Staffing – Non Teaching

F1 - Instruction

 No change:

 Noon Hour Supervisor = 170 hours  Career Centre Assistant = 50 hours  Clerks = 207 hours  Native Liaison Workers = 140 hours  Dispatch = 42.5 hours  Elder = 1.0 FTE

Staffing – Non Teaching

F1 - Instruction

 Changes from 2012-13 Preliminary

budget:

 EA/CYCW + 8 hours per week  Secretary + 43.5 hours per week  Library Technitions +11 hours per week  Homestay Coordinator +0.5 FTE

Staffing – Non Teaching

F4 - Administration

 No net change in FTE or Hours  Payroll Clerks = 70 hours  Receptionist = 35 hours  Accounting Clerk = 25 hours  Finance Clerk = 35 hours  Human Resources Secretary = 10 hours

Staffing – Non Teaching

F4 - Administration

 5 Trustees  1 Superintendent  1 Assistant Superintendent  1 Secretary Treasurer  1 Assistant Secretary Treasurer  2 Executive Assistants  1 Director of HR  1 Human Resources Assistant

Staffing – Non Teaching

F5 – Operations & Maintenance

 No net change in FTE or Hours  1 General Manager  Clerical = 70 hours  Dispatch = 7.5 hours  Carpenters = 120 hours  Plumbers = 80 hours  Electricians = 80 hours  Painters = 40 hours

Staffing – Non Teaching

F5 – Operations & Maintenance

 FBS Maintenance = 15 hours  IT Technicians = 160 hours  Custodians = 990 hours  Grounds = 160 hours

Staffing – Non Teaching

F7 – Transportation

 No net change in FTE or Hours  1 Manager  Clerical = 35 hours  Drivers = 638 hours  Charge-hand = 40 hours  Courier = 137.5 hours  Mechanics = 120 hours  Mechanic Lead = 40 hours

Ongoing Budget Work

Instruction

 Review of Secondary optional courses and

impact of providing these courses on students and budget

 Review of Special Needs and Student

Support Services budget in light of chronic under-funding in this area.

 Review of various instructional models for

best fit for our district including Finnish model, or a model of low pupil to teacher ratios with little or no support staff.

Ongoing Budget Work

Instruction

 Continue ISP committee work  Ongoing Evaluation of Non-enrolling

teacher expenditure areas such as Career Programs, Counseling, Special Ed, ESL, Continuing Education

 Ongoing review and improvement of

Distributed Learning courses

 Leveraging of community resources to

further develop the Community School model.

Ongoing Budget Work

Administration

 Make a long term decision on the PCTC

in context of a broader review of facilities.

 Reevaluate distribution of workload

given changes in personnel.

Ongoing Budget Work

O&M and IT

 School Amalgamation and Cost Reduction

study

 Short term reduction of high costs of

leased sites.

 Recommend a reduction of 900 pupil

spaces to right size the district given 10 year growth projections.

 Development of a new Long Term IT Plan

Ongoing Budget Work

O&M and IT

 Recommend to AFG to consider projects

that reduce ongoing operational expenses

 Review of cost neutrality of Family Place

after 1 year of operations (Fall of 2013)

Ongoing Budget Work

Transportation

 Review areas where busses have room

for increases in service which will increase ridership.

 Continue discussions with RDN to find

ways to share costs and/or provide additional service

Ongoing Budget Work

Special Purpose Funds (follow a separate process) include:

 AFG – Annual Facility Grant  CommunityLINK  LIF – Learning Improvement Fund  Strong Start  Ready, Set, Learn  French program