APEC HOUSE, PORT MORESBY 21 ST JUNE 2019 THEME Global Village, - - PowerPoint PPT Presentation

APEC HOUSE, PORT MORESBY 21ST JUNE 2019

Global Village, Global Goals

Inclusive and sustainable development for the non-urban Asia Pacific THEME

VENUE: APEC HOUSE, PORT MORESBY

DATE: 21ST JUNE 2019

*DURING THE PNG INVEST WEEK

Thursday 20 June 1730 Registration 1800 Cocktail 1900 Gala Opening Dinner Friday 21 June 0900 Opening, Welcome and Introduction 0940 Discussion on Safe and Inclusive Digital Future 1010 Morning tea break

TENTATIVE PROGRAMME

Friday 21 June 1030 Panel One: Best practice and emerging opportunities in resources, energy and infrastructure: Driving non-urban sustainable development in the Asia Pacific. (SDG7: Affordable and clean energy; SDG8: Decent work & economic growth and SDG12: Resp consumption & production) 1145 Panel Two: Resources and energy and connectivity plans: Enabling non-urban sustainable development in the Asia Pacific (SDG 6: Clean water and sanitation and SDG 9: Industry, innovation and infrastructure)

TENTATIVE PROGRAMME

Friday 21 June 1300 Lunch Session: Economic outlook and measuring sustainable trade and investment 1445 Panel Three: Green finance and financial inclusion: Financing non-urban sustainable development in the Asia Pacific (SDG 8: Decent work and economic growth and SDG10: Reduced inequality) 1600 Panel Four: Climate and disaster resilience for small and medium sized businesses: Mitigating and adapting to ensure sustainable development in the Asia Pacific (SDG13: Climate action)

TENTATIVE PROGRAMME

Friday 21 June Afternoon Breakout Sessions:

• 1. Fisheries
• 2. Agriculture
• 3. Tourism

TENTATIVE PROGRAMME

WEBSITE DEVELOPMENT

WEBSITE DEVELOPMENT

WEBSITE DEVELOPMENT

WEBSITE DEVELOPMENT

WEBSITE DEVELOPMENT

WEBSITE DEVELOPMENT

WEBSITE DEVELOPMENT

END OF PRESENTATION

Deliverables Description Start Due Who Status FORUM 1. PROGRAM 1.a Event Theme Theme of the Summit Nov Dec DM/DH Done 1.b Content Topics of Discussion Dec Feb DM/DH Done 1.c Event Program Summit Program of Events - Format Dec Feb MT Draft completed – 21st Nov 1.d Floor Plan Forum Room & Workshop Room Set Up Feb 29th Mar MT MT to obtain room drawings from APEC secretariat 1.e Stage Plan Stage Set Up - Lecturn, Mic type, Branding, Stage Type Feb 29th Mar MT MT to obtain room drawings from APEC secretariat 1.f Audio Visual Sound, Lighting, Presentation Aids Req. Supplier selection. Feb 29th Mar MT To follow 1.e 1.g Running Sheet Action (master) Plan of entire event Feb 3rd May MT To follow 1.c Event Program 1.h Master of Ceremony(ies) Selection & Briefing Jan Mar 3rd May Source MC’s 1.i Scripts MC's Script/ Guide/ Protocols Mar 3rd May MT To follow 1.g Running Plan 1.j Floor Management Execution of Running Sheet

• Event

Day MT To follow 1.c, 1.d & 1.e

Deliverables Description Start Due Who Status FORUM 2. SPEAKERS 2.a Keynote Speaker Identification and confirmation of Keynote Speaker Dec 15th Feb DH Source keynote speaker 2.b Speakers Identification and confirmation of Speaker Dec 15th Feb DH Shortlists Done 2.c Panelists & Moderators Identification and confirmation of Panelists and Moderators Dec 15th Feb DH & MT Shortlists Done 2.d Speaker Management Plan Scheduling, Briefing, Media, Photography Sessions, etc Apr 20th June MT Pending 2.a – c 2.e Speaker Gifts Apr 20th July MT Gifts to be sourced 2.f Travel, Accommodation, Meals and Logistcs For 2.a & possibly 2.b - inc Airport Shuttles

• MT

Covered 2.d 3. FINANCIALS 3.a Budget/ Forecasts Event Budget Sept Dec DM Draft Done 3.b Procurement Tenders, Selection of Contractors & or Awarding of Contracts

• Not Required. Closed tender.

3 quote method 3.c Contract Management Execution and Enforcement of contracts Feb 20th June DH/ MT BCPNG 3.d Reporting Reconciliation, Audit & Reporting

• Two

months post event DH PwC to provide oversight

Deliverables Description Start Due Who Status TRADE EXPO 4 Exposition/ Exhibition 4.a Event Program Expo specific Program with Public Visitor time allocation Dec 15th Feb MT 4.b Expo Floor Plan Expo Venue Map Feb 29th Mar MT MT to obtain room drawings from APEC secretariat 4.c Audio Visual Sound & Visual Req. Supplier selection. Feb 29th Mar MT 5 Exhibitors 5.a Booth Reservations Booking Process, Application Forms, Terms & Conditions Feb 16th April MT 5.b Booth-holder Requirements What they need, what we need Feb 3rd May MT 5.c Booth-holder Registration Accreditation Feb 16th June Mt 6. Booths 6.a Supplier Supplier Sourcing, Selection and Confirmation Dec 15th Feb MT 6.b Fitout Requirements Supplier Briefing on Fit out & confirmation of deliverables Dec 15th Feb MT

Deliverables Description Start Due Who Status VENUE 7. Venue Selection 7.a Venue Confirmation Venue Sourcing & Confirmation Feb 29th Mar MT/ DH Completed – APEC House 7.b Venue Requirements Briefing with venue employees for Summit & Exposition Requirements Feb 29th Mar To Be Established 7.c Security & Transport Supplier Sourcing, Selecton, Briefing and Confirmation Feb 29th Mar 7.d Business Centre Confirmation of Room & Equipment to be provided Feb 29th Mar Required? 7.e WIFI services Supplier Sourcing, Selecton, Briefing and Confirmation Feb 29th Mar 8. Closing Cocktail 8.a Menu Menu Selection - Cocktail: F&B Feb 3rd May Independent Caterers required 8.b Program Room & Program of Events inc Speakers, Entertainment & Audio Visual Feb 29th Mar 8.c Room Layout Room Layout, Seating, Decoration and Branding Feb 3rd May 9 Morning Tea, Lunch & Afternoon Tea 8.a Menu Menu Selection - Beverage & Finger Food Feb 3rd May 8.B Room Layout Room Layout, Seating, Decoration and Branding Feb 3rd May

Deliverables Description Start Due Who Status INTERNATIONAL DELEGATES

• 10. Delegate registration

10.A Booking forms Registration Forms Nov Dec MT Draft Complete 10.B Delegate bookings Open & closing of Registration Jan 21st June MT 10.CDelegate registration Delegate accreditation 1st June 21st June MT

• 11. Delegate

requirements 11.A Specific Needs Dietary or Disability requirements Jan 3rd May MT

• 12. Hotel bookings

12.a Accomm Venue(s) Nov 3rd May MT/ DH covered in 13.b 12.b Booking List SPONSORSHIP

• 13. Sponsors

13.a Sponsors Strategy Identification of tiers & benefits Nov Feb MT/DM Outline Developed 13.b Sponsorship Pitch Identify companies and approach Nov 3rd May ALL Letter drafted - DM 13.c Contract Sign contracts before activation Jan 3rd May DH/ MT 13.d Announcements PR Mar 5th July MT 13.e Activate Benefits Media, PR & Hospitality Mar 5th July MT

MEDIA, ADVERTISING and PUBLIC RELATIONS

Deliverables Description Start End Who Status 14 Marketing Plan 14.A Planning Quotes, Bookings, Pmts & Placement Nov 4th Feb MT Refer to 14B – 14G 14.B Production of Advertisements Briefing, Quotes & Receivables

• Art, TVC and Radio

Nov 4th Feb MT/ VERGE Press ad, email sign & e- banner to developed 14.CPublic Relations Schedule & roll out 4th Feb 3rd July MT/ DH Content plan & schedule of interviews, releases and media conferences 14.D Social Media Schedule & roll out of content 4th Feb 3rd July VERGE Draft done 14.E Website Development and roll out of content 4th Feb 3rd July VERGE Draft done 14.F PNG - TV, Radio, Magazine & Newspaper Schedule & rollout of content 4th Feb 3rd July MT Draft done 14.G International - Magazine & Newspaper Schedule & rollout of content 4th Feb 3rd July MT Draft done

Deliverables Description Start Due Who Status SECRETARIAT 15 Secretariat Office 15.A Fitout requirements Confirmation of Room/ Location at Venue Feb 29th Mar MT MT to obtain room drawings from APEC secretariat 15.B Equipment requirements Confirmation of Room/ Location at Venue Feb 29th Mar MT MT to obtain room drawings from APEC secretariat 15.c Registration desk Accreditation: Satchels, Tags, Lanyards 1st June 21st June MT Outsourced Staff 15.D Staffing Identification of staffing requirements, task allocation, recruitment & briefing 1st Mar 1st June MT Outsourced 15.E Uniform Source, Quote, Confirm specs and sizes & order TBA TBA

• TBA

COMMUNIQUE 16 Presentations & Speeches DH/ B7T 16.A Presentations & Speeches Compilation of speeches & presentations 1st June 21st June B7T Outsourced to Multimedia contractor 16.B Communique Compilation and publication of event summary

• 21st June DH &

DM