ANNUAL GENERAL October 19, 2019 12 p.m. 4 p.m. MEETING Edmonton, - - PowerPoint PPT Presentation

ALBERTA GYMNASTICS FEDERATION

ANNUAL GENERAL MEETING

October 19, 2019 12 p.m. – 4 p.m. Edmonton, AB

Confirmation of Number of Votes Role Call

Motion: “To approve Bonnie de Groot as the recording secretary for the 2019 AGF AGM.” Motion: “To appoint Carolyn Foster & Gina Peake as scrutineers for the 2019 AGF AGM.” Motion: “To approve the agenda for the Saturday, October 19th, 2019 Annual General Meeting of the Alberta Gymnastics Federation.” Motion: “To approve the minutes from the October 13th, 2018, Annual General Meeting.”

Motions

Big year for AGF

• Many accomplishments achieved and challenges overcome
• Strong community engagement
• Developing the next 4-year strategic plan

– 50th Anniversary is in 2021

• Major theme has been change

– Uncomfortable but we are growing stronger and more resilient

Chairperson’s / President’s Report

Adapting to a Changing Environment

• Media and Government focus on Safe Sport
• New full-time AGF Safe Sport Manager position
• Safe Sport Taskforce
• Sound Safe Sport policy, education and advocacy initiatives are critical
• New full-time AGF Membership Engagement Manager position

– Facilitating two-way dialogue and collaboration – Identifying our organizational strengths, weaknesses, opportunities and threats

Chairperson’s / President’s Report

Achieving Notable Successes

• Growing competitive programs
• Exceptional representation at the first ever Canadian Championships in

Acrobatic Gymnastics

• Canada Winter Games in Red Deer

– T&T Athlete served as torchbearer for opening ceremony – Women’s Artistic Team medalled for the first time since 1995

• Competed for an Olympic spot at World Championships in Men’s Artistic

Gymnastics

• 71 participants aged 10 to 89 supported for World Gymnaestrada
• And much more!!!

Chairperson’s / President’s Report

THANK YOU

• Athletes, coaches, judges, club administrators, parents,

countless volunteers and current board members

• Departing Board members and AGF Staff

– Katie Biberdorf – Brady Spencer – Kim Shore – Maya Patrie – Marthe Desmarais-Moen – Heather Davidson

We are united by a passion for our sport and unwavering commitment to seeing it succeed. Together we can make a difference!

Chairperson’s / President’s Report

– Jack Payne – Ingrid Meger – Joanna Low – Cassie Crook

Sponsorship & Affinity Programs

• Gymnastics For All Program
• K. Bonnell
• Women’s Program
• H. Luttrell
• Men’s Program
• T. Oxley
• Trampoline & Tumbling Program
• T. Quinney
• Acro Program
• J. Johnson

AGF PROGRAM REPORTS

• Review of the 2018-2019 Season

– GFA Mentorship Program – Gymfest 2019 – World Gymnaestrada – Dornbirn, Austria – Gymnastics Awareness Week

• Proposed 2019-2020 Season

– CanGym Program – Gymnastics Awareness Week 2020 – Gymfest 2020 – GFA Mentorship Program – 2019 GFA Retreat – Inclusion Program Review

Gymnastics For All Program

• Review of the 2018-2019 Season

– Highlights

• Number of National Team members
• Notable Results

– National – International

• Proposed 2019-2020 Season

– Highlights – Areas of Emphasis

Women’s Program

• Review of the 2018-2019 Season

– Highlights

• Number of National Team members
• Notable Results

– National – International

• Proposed 2019-2020 Season

– Highlights – Areas of Emphasis

Men’s Program

• Review of the Review of the

2018-2019 Season

– Highlights

• Number of National Team members
• Notable Results

– National – International

• Proposed 2019-2020 Season

– Highlights – Areas of Emphasis

Trampoline & Tumbling Program

Review of the 2018 – 2019 Season

• Highlights

– First ever Canadians in June

• Alberta sent 42 athletes from 4 clubs

– 6 Competitions hosted in Alberta including 1 International Cup – 4 Alberta Clubs attended 3 International competitions this year

• Results

– 12 podium placements for Alberta at our first Canadians – 15 podium placements at international competitions

• Growth

– Nearly 80% increase in competitive athletes nearing 200 this year – More provinces adding programs

Acrobatic Program

2018 – 2019 Audited Financial Statements

PROGRAM AREA REVENUES EXPENSES NET BUDGETED

Administration $22,151 ($1,076,165) ($1,054,014) ($997,362) Interdisciplinary Programs $108,794 ($270,554) ($161,760) ($184,800) Fund Development $1,924,043 ($398,938) $1,525,105 $1,506,470 Gymnastics For All $48,002 ($100,045) ($52,043) ($61,750) Acrobatic Program $13,085 ($35,348) ($22,263) ($21,450) T&T Program $123,847 ($203,589) ($79,742) ($84,475) Women’s Program $157,366 ($255,796) ($98,430) ($95,100) Men’s Program $67,473 ($117,173) ($49,700) ($52,850) Education – NCCP $187,160 ($140,914) $46,246 ($3,208) Events $197,283 ($349,850) ($152,567) ($181,495) Games $28,975 ($37,329) ($8,354) ($8,300)

Membership Engagement & Development

– ($4,107) ($4,107) ($20,100) Insurance $659,612 ($542,328) $117,284 ($3,900) Amortization – ($16,449) ($16,449) ($17,000)

Totals $3,537,791 ($3,548,585) ($10,794) ($225,320)

Statement of Revenue, Expenses & Equity

2019 – 2020 Proposed Budget

PROGRAM AREA Proposed REVENUE Proposed EXPENSES Proposed 2019 – 2020

Administration $11,300 ($1,121,545) ($1,110,245) Fund Development $2,044,016 ($461,936) $1,582,080 Other (Comm/Insur/Enhance) $689,460 ($880,108) ($190,648) Gymnastics For All $53,970 ($75,750) ($21,780) Membership Engagement/Development – ($12,100) ($12,100) Women’s Program $91,650 ($184,750) ($93,100) Trampoline & Tumbling $199,575 ($319,050) ($119,475) Men’s Program $31,470 ($88,820) ($57,350) Acro Program $7,450 ($36,800) ($29,350) NCCP (Courses/Manuals) $152,937 ($142,070) $10,867 Games $5,500 ($5,500) – Events $184,414 ($229,315) ($44,901) TOTALS $3,471,742 ($3,557,744) ($86,002)

Motion: “To approve the 2018 – 2019 financial statements as presented.”

Approval of Financial Statements

Motion: “ To approve Cremers and Elliott LLP as the auditors for the 2019 – 2020 AGF audit.”

Approval of Auditors

Approval of Bylaws

Motion: “To approve the amendments to the AGF Bylaws as presented.”

Business arising.

Business Arising 2018 AGM

2020 AGF Annual General Meeting Future Meetings

• Date: October 17, 2020
• Location: Calgary

Additional business arising if any.

Other Business

AGF Board Elections

Election Process

• Overview
• Nominees
• Michelle Bahr (Not in Attendance)
• Brett MacAulay
• Jeremy Mosier (Not in Attendance)
• Jennifer Perrault
• Ovidiu Serban
• Link Smart (Not in Attendance)
• Dawn Vande Vyvere
• Monte Weber

Motion: “To conduct the entire AGF election procedures using a closed ballot.”

AGF Board Election Results

Announcement of AGF’s new Board of Directors Motion: “To destroy all ballots.”

Motion: “To adjourn the October 19th, 2019 Annual General Meeting at _____.”

Adjournment Motion