ANNUAL GENERAL October 19, 2019 12 p.m. 4 p.m. MEETING Edmonton, - PowerPoint PPT Presentation

ALBERTA GYMNASTICS FEDERATION ANNUAL GENERAL October 19, 2019 12 p.m. – 4 p.m. MEETING Edmonton, AB

Role Call Confirmation of Number of Votes

Motions Motion: “To approve Bonnie de Groot as the recording secretary for the 2019 AGF AGM.” Motion: “To appoint Carolyn Foster & Gina Peake as scrutineers for the 2019 AGF AGM.” Motion: “To approve the agenda for the Saturday, October 19 th , 2019 Annual General Meeting of the Alberta Gymnastics Federation.” Motion: “To approve the minutes from the October 13 th , 2018, Annual General Meeting.”

Chairperson’s / President’s Report Big year for AGF • Many accomplishments achieved and challenges overcome • Strong community engagement • Developing the next 4-year strategic plan 50 th Anniversary is in 2021 – • Major theme has been change – Uncomfortable but we are growing stronger and more resilient

Chairperson’s / President’s Report Adapting to a Changing Environment • Media and Government focus on Safe Sport • New full-time AGF Safe Sport Manager position • Safe Sport Taskforce • Sound Safe Sport policy, education and advocacy initiatives are critical • New full-time AGF Membership Engagement Manager position – Facilitating two-way dialogue and collaboration – Identifying our organizational strengths, weaknesses, opportunities and threats

Chairperson’s / President’s Report Achieving Notable Successes • Growing competitive programs • Exceptional representation at the first ever Canadian Championships in Acrobatic Gymnastics • Canada Winter Games in Red Deer – T&T Athlete served as torchbearer for opening ceremony – Women’s Artistic Team medalled for the first time since 1995 • Competed for an Olympic spot at World Championships in Men’s Artistic Gymnastics • 71 participants aged 10 to 89 supported for World Gymnaestrada • And much more!!!

Chairperson’s / President’s Report THANK YOU • Athletes, coaches, judges, club administrators, parents, countless volunteers and current board members • Departing Board members and AGF Staff – – – Katie Biberdorf Jack Payne Joanna Low – – – Brady Spencer Ingrid Meger Cassie Crook – Kim Shore – Maya Patrie – Marthe Desmarais-Moen – Heather Davidson We are united by a passion for our sport and unwavering commitment to seeing it succeed. Together we can make a difference!

Sponsorship & Affinity Programs

AGF PROGRAM REPORTS • Gymnastics For All Program K. Bonnell • Women ’ s Program H. Luttrell • Men ’ s Program T. Oxley • Trampoline & Tumbling Program T. Quinney • Acro Program J. Johnson

Gymnastics For All Program • Review of the 2018-2019 Season – GFA Mentorship Program – Gymfest 2019 – World Gymnaestrada – Dornbirn, Austria – Gymnastics Awareness Week • Proposed 2019-2020 Season – CanGym Program – Gymnastics Awareness Week 2020 – Gymfest 2020 – GFA Mentorship Program – 2019 GFA Retreat – Inclusion Program Review

Women’s Program • Review of the 2018-2019 Season – Highlights • Number of National Team members • Notable Results – National – International • Proposed 2019-2020 Season – Highlights – Areas of Emphasis

Men’s Program • Review of the 2018-2019 Season – Highlights • Number of National Team members • Notable Results – National – International • Proposed 2019-2020 Season – Highlights – Areas of Emphasis

Trampoline & Tumbling Program • Review of the Review of the 2018-2019 Season – Highlights • Number of National Team members • Notable Results – National – International • Proposed 2019-2020 Season – Highlights – Areas of Emphasis

Acrobatic Program Review of the 2018 – 2019 Season • Highlights – First ever Canadians in June • Alberta sent 42 athletes from 4 clubs – 6 Competitions hosted in Alberta including 1 International Cup – 4 Alberta Clubs attended 3 International competitions this year • Results – 12 podium placements for Alberta at our first Canadians – 15 podium placements at international competitions • Growth – Nearly 80% increase in competitive athletes nearing 200 this year – More provinces adding programs

2018 – 2019 Audited Financial Statements

Statement of Revenue, Expenses & Equity PROGRAM AREA REVENUES EXPENSES NET BUDGETED Administration $22,151 ($1,076,165) ($1,054,014) ($997,362) Interdisciplinary Programs $108,794 ($270,554) ($161,760) ($184,800) Fund Development $1,924,043 ($398,938) $1,525,105 $1,506,470 Gymnastics For All $48,002 ($100,045) ($52,043) ($61,750) Acrobatic Program $13,085 ($35,348) ($22,263) ($21,450) T&T Program $123,847 ($203,589) ($79,742) ($84,475) Women’s Program $157,366 ($255,796) ($98,430) ($95,100) Men’s Program $67,473 ($117,173) ($49,700) ($52,850) Education – NCCP $187,160 ($140,914) $46,246 ($3,208) Events $197,283 ($349,850) ($152,567) ($181,495) Games $28,975 ($37,329) ($8,354) ($8,300) Membership Engagement & Development – ($4,107) ($4,107) ($20,100) Insurance $659,612 ($542,328) $117,284 ($3,900) Amortization – ($16,449) ($16,449) ($17,000) Totals $3,537,791 ($3,548,585) ($10,794) ($225,320)

2019 – 2020 Proposed Budget Proposed Proposed Proposed PROGRAM AREA REVENUE EXPENSES 2019 – 2020 Administration $11,300 ($1,121,545) ($1,110,245) Fund Development $2,044,016 ($461,936) $1,582,080 Other (Comm/Insur/Enhance) $689,460 ($880,108) ($190,648) Gymnastics For All $53,970 ($75,750) ($21,780) Membership Engagement/Development – ($12,100) ($12,100) Women’s Program $91,650 ($184,750) ($93,100) Trampoline & Tumbling $199,575 ($319,050) ($119,475) Men’s Program $31,470 ($88,820) ($57,350) Acro Program $7,450 ($36,800) ($29,350) NCCP (Courses/Manuals) $152,937 ($142,070) $10,867 Games $5,500 ($5,500) – Events $184,414 ($229,315) ($44,901) TOTALS $3,471,742 ($3,557,744) ($86,002)

Approval of Financial Statements Motion: “To approve the 2018 – 2019 financial statements as presented.”

Approval of Auditors Motion: “ To approve Cremers and Elliott LLP as the auditors for the 2019 – 2020 AGF audit.”

Approval of Bylaws Motion: “To approve the amendments to the AGF Bylaws as presented.”

Business Arising 2018 AGM Business arising.

Future Meetings 2020 AGF Annual General Meeting • Date: October 17, 2020 • Location: Calgary

Other Business Additional business arising if any.

AGF Board Elections Election Process • Overview • Nominees - Michelle Bahr (Not in Attendance) - Brett MacAulay - Jeremy Mosier (Not in Attendance) - Jennifer Perrault - Ovidiu Serban - Link Smart (Not in Attendance) - Dawn Vande Vyvere - Monte Weber Motion: “To conduct the entire AGF election procedures using a closed ballot.”

AGF Board Election Results Announcement of AGF’s new Board of Directors Motion: “To destroy all ballots.”

Adjournment Motion Motion: “To adjourn the October 19 th , 2019 Annual General Meeting at _____.”