Annual General Meeting CHS Music Department Parent Support Group - - PowerPoint PPT Presentation

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Annual General Meeting CHS Music Department Parent Support Group - - PowerPoint PPT Presentation

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Annual General Meeting CHS Music Department Parent Support Group September 16, 2013 http://www.chsmusic.ca/parents/index.php AGENDA 1. Music Department 2. Student Music Council 3. Music Parent Council Introduce Executive Purpose

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Annual General Meeting

CHS Music Department Parent Support Group September 16, 2013

http://www.chsmusic.ca/parents/index.php

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AGENDA 1. Music Department

  • 2. Student Music Council
  • 3. Music Parent Council
  • Introduce Executive
  • Purpose of the Council
  • Constitution
  • Finances
  • Fundraising
  • Other plans for the year
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SLIDE 3
  • 3. Music Parent Council
  • Introduce Executive
  • Purpose of the Council
  • Constitution
  • Finances
  • Fundraising
  • Other plans for the year
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Music Department Introductions and Plans for the upcoming school year. Laurie Hamilton—Head of Music

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Student Music Council Introduction and Plans for the upcoming school year. Simon Ay Yeung Kayleigh Pink

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Student MUSIC COUNCIL

2012-2013

Co-Chairs Kayleigh Pink Gr.12 Winds and Simon Au-Yeung Gr. 12 Winds

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What does student music council do?

  • Acts as a liaison between Music Staff, Music

Parents and Music students

  • Organizes various events, including

coffeehouses, social events and fundraisers.

  • Assists with various logistical tasks in the

preparation of major concerts and events

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Sub-Committees of Student Music Council

  • Fundraising

→ Co-ordinates ticket designs and organizes selling teams for coffeehouses and Music Nights. →Works in conjunction with Music Parents to co-ordinate various fundraising events

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  • Spirit

→Plans decorations for events →Plans Spirit events for Music students

  • Coffeehouse

→ Promotes, Organizes and runs coffeehouses

  • Media

→ Documents events and posts to website → Updates bulletin boards and showcases within the music department.

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SLIDE 10
  • Advertising

→ creates posters and announcements for events →Communicates with community newspapers, radio stations etc.

  • Grad

→ composed of all grade 12s on Music Council → Works with parent council on coordinating fund-raising for the grad recital.

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Plans for this year

  • Coffee house with a ‘Coffee’ Theme, Sep. 28th
  • 2nd Coffee house, May. 23
  • Co-ordinating a Tropical theme for Music

Nights Dec. 1st and 2nd in conjunction with the proposed Cuba trip

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  • Plan a ‘Gotcha game’,

fundraiser

  • Assist with fundraising for

various aspects of the Cuba Trip

  • Music Lunchtime Welcome

Social Sep. 21st

  • Movie Nights
  • Assist with ‘Collection’ and

‘Citrus’ Fundraisers

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Student Music Council 2012-2013

Co-Chairs Kayleigh Pink and Simon Au-Yeung Grade 9 Strings:Jillian Jay, Vocal: Abby Wilson, Winds: Jasmine Eriksson, Sara Raahemi, Sydney Andrews-Finn Grade 10 Strings: Vocal: Stefan Vidovic, Sarah Stapeton Winds: Rebecca Courteau, Ruth Bryce, Segah Koksal Grade 11 Strings: Vivian Trang, Cheng Zheng, Cynthia Chung, Vocal: Winds:Claire Leslie, Grade 12 Strings: Tim Cote, Keilah Morrison-Patridge, Simone Laflamme, Margaret Brennan, Patrick Armstrong, Aiden Russel, Shannon Bailey Vocal: Jessica Wilson, Habil Mikitu, Montana Tait, Julianne Porteous, Emily Holmes, Victoria Christie, Winds: Martine Leblanc, Veronique Lahaie-Luna, Rachel Jackson, Brianna Herdman, Mitchell Whalen

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Role of the Music Parents Support Group

OUR MISSION The mission of the association, in active participation with students, staff, educators and community, is to encourage and support the Music Faculty and students to sustain a premium quality music program in the enriched environment of Canterbury High School. All parents and/or legal guardians of students participating in the music program at Canterbury High School, and all teachers and school staff in the Music Department are considered members of the association.

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Role of Music Parent Support Group

  • Work with faculty, students and school administration to

promote music education

  • Provide a communication link between parents and the Music

Department

  • Provide fundraising and financial support
  • Provide volunteer support
  • Encourage community interest and support for the Music

Department

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Position Name Email Co-Chair (Elected) Clare Pelley cochair1@chsmusic.ca Co-Chair (Elected) J'lene Bradley cochair2@chsmusic.ca Treasurer (Appointed) Pernilla Berin treasurer@chsmusic.ca Secretary (Elected) Gina Pink secretary@chsmusic.ca CHS Staff Laurie Hamilton laurie.hamilton@ocdsb.ca Volunteer Coordinator (Volunteer) Liz Hong-Farrell volunteer@chsmusic.ca Webmaster (Volunteer) Heather Anderson/ Amanda Lovatt webmaster@chsmusic.ca FundScrip (Volunteer) Deana Kosabek-Anderson fundraising1@chsmusic.ca Fundraising (Volunteer) Clare Pelley fundraising2@chsmusic.ca DVD's (Volunteer) Shawn MacArthur fundraising4@chsmusic.ca Publicity (Volunteer) VACANT publicity@chsmusic.ca

Our Executive

Interested parents are encouraged to join the Executive

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Position Name Email Publicity VACANT publicity@chsmusic.ca Member At Large VACANT member1@chsmusic.ca Member At Large VACANT member2@chsmusic.ca Member At Large VACANT member3@chsmusic.ca

Our Executive

Interested parents are encouraged to join the Executive

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Help Needed in Supporting Positions:

Coordinator of Concert Band Attire Concert Band Attire Norcard Fundraiser Technical & Stage Director for Music Night (AV/Sound/Lighting) Members at Large (5) 1 per grade is preferred and one for graduated parent

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Constitution Information

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Finances

  • CHS Music Parents maintain a bank account separate from the

school accounts

  • Financial statements are updated monthly and are reviewed

at each Music Parent Support Group meeting

  • The financial statements are available for the school principal

to review at any time.

  • The financial statements are subject to a final review/audit on

a yearly basis.

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Student Accounts

  • Individual student accounts are held within the CHS Music

Parents Account

  • A portion of most fundraisers goes to the individual student

(% varies)

  • Funds may be used for trips, music lessons, grad recital
  • Fill in a Student Account Redemption form
  • Parents can check account by emailing the Treasurer
  • At end of grade 12, all money must be used
  • Unclaimed funds revert to school fundraising account
  • Treasurer’s records are final
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Financial Reporting for 2011/12

Fundraising Events: (Revenue):

Music Night: Drinks & Bake Table

3,516

Silent Auction

3,730

DVD Sales

3,676

Total Music Night Revenue

10,922

Other Fundraising: Citrus

13,865

Fall Catalogue

7,146

Fundscrip

4,212

Clothing

1,263

Total Revenue

37,408 $

Alocation of Revenue: Student Accounts

9,411

Balance Earned for Music Dept.

27,997 $

Expenditures in 2012/13:

Pianos for Strings & Vocals Rooms

12,142

Bows & Violas

7,729

Dresses & Tuxedos

4,790

Wind Instruments

4,000

Total Expenditures

28,661 $

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FUNDRAISING The music program receives no funding from the

  • Board. Funding for the program occurs through

the $250 voluntary fee each student pays at the start of the year through CACDA and fundraising. FUNDRAISING IS CRITICAL!!!

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Planned Fundraising For 2013/14 School Year

  • NorCard Sept/Oct
  • Fundscrip Ongoing
  • Citrus Nov/Dec
  • DVD’s Fall and Spring Music Nights
  • Silent Auction Spring Music Nights
  • Grad Committee Fund Raisers Throughout the year
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Elected Positions:

  • (2) Co Chair
  • Secretary

Nominations can be made from any Regular Member, any member is eligible for an elected position.

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Keeping in Touch Visit our website at:

http://www.chsmusic.ca/parents/index.php Come to the meetings. Provide us with an email address. Fill out volunteer forms and respond to the call for “help” when needed. Talk to us at the end of this meeting!

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Other Business

Mr Caswell choosing a music tutor

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Thanks for joining us tonight!