Annual General Meeting Tuesday 24 November 2020 Connect with us: - - PowerPoint PPT Presentation

Annual General Meeting

Tuesday 24 November 2020

Connect with us: Our Lady of Grace School Faith and Wisdom w – olg.wa.edu.au e – enquiries@olg.wa.edu.au

I have come that they may have life and have it to the full. John 10:10

Prayer

Lord, Look lovingly on this group gathered here. During this meeting, as we discuss and deliberate on issues

• f importance to this school, help

us to be guided by your Spirit. May we be wise in our discernment, balanced in our judgment, fair in our decision and visionary in our planning.

Prayer

Though we may, at times, have differing views, may we listen to

• ne another and be guided by our common goals.

May we always be mindful in our words and actions of what is best for all children in our school. We ask this through Christ our Lord, Amen

Annual General Meeting

• Purpose of AGM conducts a meeting with the school community

between the months of November in a calendar year and February the following year.

• 9, 9.10 Catholic School Board Constitution
• 8.2, 8.2.1 Our Lady of Grace Parents and Friends Association

Constitution

Agenda

• Welcome
• Acknowledgement of Country
• Prayer
• Agenda
• Principal Report
• School Board Chair Report
• Financial Report
• School Board Election – Criteria for

election (8.1)

• Announcement of names of the

new members of the Board

• P&F President’s Report
• P&F Financial Report
• P&F Election
• Announcement of P&F Election
• Thanks
• Closing Prayer

Background

• Catholic Education Western Australia Limited (CEWA Ltd)

commenced operating on 1 January 2020.

• All diocesan schools are now part of CEWA Ltd.
• The Catholic Education Commission of WA (CECWA) is

the board

• f

CEWA Ltd and has responsibility for governing Catholic education in WA and for ensuring its financial sustainability.

Catholic School Advisory Council

• The School Board is now referred to as the Catholic School

Advisory Council to reflect CEWA Ltd’s new governance structure.

• The existing CECWA Catholic School Board Constitution is

currently under review by CECWA to ensure appropriateness and consistency with CEWA Ltd’s new governance structure. It is due to be implemented in 2022.

• 2021 is a year of transition. The existing CECWA Catholic

School Board Constitution remains in place, with some modifications to reflect CEWA Ltd’s new governance requirements.

Principal’s Report

FAITH

• Christ
• Charism of The Sisters of the

Holy Family of Nazareth

• Charity

Principal’s Report

KNOWLEDGE

• Transforming
• Curious
• Creative
• Empowering

Principal’s Report

WISDOM

• Discernment
• Conscience
• Compassion

School Board Chair Report

• 2020 Highlights; and
• 2021 Budget Statement

School Board Financial Report

Budget Summary (as per CAS)

Recurrent Income 6,397,307 Recurrent Expense 6,457,486 RECURRENT RESULT (60,179) Capital Income 212,236 Capital Expense 704,517 CAPITAL RESULT (492,281) Trading Activity Income 331,260 Trading Activity Expense 266,319 TRADING RESULT 64,941 TOTAL SURPLUS/(DEFICIT) (487,520) Provision RB Opening Bank Balance 147,000 Estimated Cash Result 2021 (55,969) Estimated Cash Reserves 91,031

School Board Financial Report

AGRF, 52% State, 19% Parent/Private Income, 29%

2021 Recurrent Income

AGRF State Parent/Private Income

School Board Financial Report

Curriculum, Departmental & Admininstration, 7% Buildings, Grounds & Utilitites, 5% Salaries, 75% Loans, 4% It & System Levies, 5% Other, 4%

2021 Recurrent Expenses

Curriculum, Departmental & Admininstration Buildings, Grounds & Utilitites Salaries Loans It & System Levies Other

School Board Election

• 8.1 - Criteria for membership of the Board shall be:
• Possession of special skills that will be an asset to the Board
• A deep interest in the welfare of all students and staff
• A desire to give service to the Catholic School Community
• A keenness to promote Catholic schooling
• An ability to work co-operatively and constructively with all other

members on the Board; and

• A sufficiency of time to devote to Board duties.
• Renomination:
• Scott Tanner – Treasurer

New Nomination:

• Rebecca Stanes – School Board

P&F President’s Report

• Minutes of Previous AGM

read & approved/seconded

• Minutes of previous

meeting accepted

• President’s report

OLG P&F AGM 2020 P&F Executive Committee Strategic Plan 2018-2020

Our VISION:

We have resilient OLG kids inspired by catholic values living in a safe and caring family environment

Sustaining REVENUE

✪ High Impact EVENTS ✪ Business PARTNERSHIPS ✪ Commission PARTNERS

Trusted BRAND

✪ Life Changing EDUCATION ✪ Transparent COMMUNICATION

We will achieve this by:

• 1. Enhancing OLG Sense of Community Spirit
• 2. Rebuilding and strengthening the OLG P&F Brand
• 3. Increasing and Sustaining Revenue
• 4. Contributing to improve OLG’s Physical, Social and Learning School Environments
• 5. Operating events Effectively and Efficiently

Delighted MEMBERS

✪ Make a DIFFERENCE to OLG ✪ Deliver VALUE for money ✪ Engaged COMMUNITY

Social EVENTS

✪ Extend and Enhance FRIENDSHIPS ✪ Effective and Efficient PROCESSES

Our PURPOSE: To build a strong community spirit and support families in caring for their kids to be Resilient and Resourceful United COMMUNITIES – Caring FAMILIES – Resilient & Resourceful KIDS Our OLG VALUES: Wisdom, Faith and Excellence

OLG P&F AGM 2020

P&F Executive Committee Year in Review

Our VISION:

We have resilient OLG kids inspired by catholic values living in a safe and caring family environment Sustaining REVENUE

✪ High Impact EVENTS ✪ Business PARTNERSHIPS ✪ Revenue Funded PROVIDERS

Trusted BRAND

✪ Life Changing EDUCATION ✪ Transparent COMMUNICATION We will achieve this by:

• 1. Enhancing OLG Sense of Community Spirit
• 2. Rebuilding and strengthening the OLG P&F Brand

3. Increasing and Sustaining Revenue

• 4. Contributing to improve OLG’s Physical, Social and Learning School Environments
• 5. Operating events Effectively and Efficiently

Delighted MEMBERS

✪ Make a DIFFERENCE to OLG ✪ Deliver VALUE for money ✪ Engaged COMMUNITY

Social EVENTS

✪ Extend and Enhance FRIENDSHIPS ✪ Effective and Efficient PROCESSES

Our PURPOSE: To build a strong community spirit and support families in caring for their kids to be Resilient and Resourceful United COMMUNITIES – Caring FAMILIES – Resilient & Resourceful KIDS Our OLG VALUES: Wisdom, Faith and Excellence ✪ Michael Grose Subscription ✪ Newsletter Updates (98% Placement) ✪ Growing P & F Facebook Group Members (11%) ✪ School Contribution $90K ✪ Free OLG Community Event – Mother Foundress Day ✪ Member Gifts – Mother’s Day, Father’s Day and 2021 School Calendar ✪ Secured 28 Community Partnerships $13,900 ✪ Sustained $3,310 (90%) Funded Providers ✪ 6 Official P&F Gatherings ✪ Completed 3 Major Event Management Templates

OLG P&F AGM 2020

P&F Executive Committee Year in Review

P&F Focus and Work in Progress …

◉ Induction and engagement of early years parents ◉ Volunteers to lead and coordinate events in 2021 ◉ P & F Operations (Meetings, Website Content, Event Management, etc) ◉ Implement our new recycling initiative

Major Achievements …

✪ Strengthened the interest and commitment from key OLG community stakeholders: ☑Gabrielle Doyle, AP’s, School Board and Teachers ☑Newly formed P&F Executive team ☑Business Community Partners ✪ Re-secured Business Community Revenue ✪ Consistent and relevant Marketing & Communication … School Newsletter and P&F Facebook group ✪ Introduction of the School Stream App centralising school communication and interactions which makes parent life a little easier ✪ Continuous Improvement of our systems and processes ☑New accounting software ☑Event Project Management templates

Key Deliverables for 2020 …

⦿ 4 Significate Major Initiatives: ☑ Business Community ☑ School Stream App ☑ Mother Foundress Family Event ☑ School Calendar ⦿ Business as usual Key Activities: ☑ Weekly Newsletter Updates ☑ Monthly P&F Meetings ☑ Bi-monthly P&F Executive Committee

Meetings

☑ Welcome Back Family Picnic ☑ Mother’s & Father’s Day Gifts

P&F Association AGM

OLG P&F AGM 2020 THANK YOU … SIGNIFICANT CONTRIBUTIONS!

✪ 2019 Sponsors: 23 - $14,500 vs 2020 Sponsors: 19 - $13,750 ✪ Retained 19 partners (83%) from 2019 with one sponsor dropping a level from Gold to Silver. Only Four 2019 sponsors did not renew sponsorship at all for 2020/21 ✪ 3 new businesses committed to a Gold Sponsorship for 2020/21 (Canopies WA, Mike Drew Travel and Bank

• f Queensland) and 6 new family businesses added to the business directory listing

OLG P&F AGM 2020 SPECIAL THANK YOU … EVENT LEADS

Fabulous All Rounder

✪ Carla Christou

Mother Foundress Day -

Grandparents Morning Tea

✪ Diana Guttridge

School Banking

✪ Trish Matusiak & Lizelle Fillis

Entertainment Book ✪ Kylie Donaldson

✪ All of our hard-working volunteers who continually give their time and energy, no matter how

small or large, keep the spirit of our OLG community strong and alive. At times it may go unnoticed but please know it’s always greatly APPRECIATED!

Mother’s Day Morning Tea ✪ Jane Rose and Kylie Pires Mothers Day Stall

✪ Tania Farcich

OLG P&F AGM 2020 THANK YOU … SIGNIFICANT CONTRIBUTIONS

OLG 2021 School Calendar Team

✪The Simpson Family,

Tracey Tanner and Jodie Naismith

OLG School Signage Boards

✪Dane Rose from

Poolegrave

OLG Business Community

✪ Jodie Naismith

OLG P&F AGM 2020 VERY SPECIAL THANK YOU to…

✪ Assunta Trichilo, Alison Newbold and Andrea Romeo for their Loyalty, Passion

and Commitment to our cause, and for being trusted team members and friends;

✪ Tracey Tanner for being an awesome talent and always going over and above; ✪ Juliet Taylor and the OLG Class Representatives for extending and personalising

• ur communication to each year group;

✪ School Board for their ongoing support of our endeavors in delivering our

strategic plan and providing trusted advice;

✪ Gabrielle Doyle, Jacquie Hardwicke and Michelle Lloyd for their continued

advocacy of the P&F and their unwavering commitment to support our initiatives and efforts to make a difference.

What we HAVE What we WANT 2020 P&F Members “MAKING A DIFFERENCE” contributions close to $100,000 with FAITH AND WISDOM making OLG a BETTER school for our kids! Michael Grose ‘Parenting Ideas’ online education subscription provide trusted guidance for teachers and families Introducing the new School Stream parent communication app Learning resources to make STEM/ Science based learning more interactive

2020/21 GOAL Resurface Courts - $80,000

OLG P&F AGM 2020 THANK YOU … MEMBERS

Project Commences December 14th, 2020

P&F Financial Report

• Approve budget reports for

preceding year

• Copy of the auditor’s report to

be presented for consideration

• Appoint an auditor for 2021

P&F Treasurer’s Report Bank Reconciliation & Balance

$ Bank Balance as at 30 Sept 2019 59,345.41 Add: Cash not banked 0.00 Cash Book Balance as at 30 Sept 2019 59,345.41 Add Receipts 1 Oct 2019 - 30 Sept 2020 60,300.69 Less Payments 1 Oct 2019 - 30 Sept 2020 (14,094.55) Cash Book Balance as at 30 Sept 2020 105,551.55 Bank Balance as at 30 Sept 2020 105,551.55 Less Outstanding committed funds (99,669.12) Available funds as at 30 Sep 2020 8,882.43 Net Cash utilisation for the 12 Months 53,462.98

P&F Treasurer’s Report Major Bank Transactions

Major Outgoing Payments 2020 2019 Donations to School ($52,525) Fathers Day ($1,801) Grand Parents Day ($1,612) Family Fun Night ($1,601) Gifts ($730) ($1,143) Fathering Project ($491) ($583) Phys Ed & Sport Items ($493) Insurance ($502) ($473) FlexiBuzz ($450) Fete 2019 ($11,508) ($355) Mothers Day Morning Gifts ($1,011) ($1,117) Major Incoming Receipts 2020 2019 P & F Levy $32,199 $38,369 Bingo $14,506 Business Community $9,895 $13,347 Walkathon $11,350 Sundry Receipts $6,996 Sausage Sizzles $3,200 Entertainment Books $2,450 $2,970 Mothers Day $2,913 Sundowner $2,349 Discos $1,907 Crown Ladies Day $1,899 Commissions $860 $705 Fathers Day Gold Coin $626 Fete $14,826 $250

P&F Treasurer’s Report Major Outgoing Payments

Summary of Donations 2020 2019 Interactive TV's (37,990) Outdoor Seating (4,535) Library Renovations Donation (10,000) Summary of Committed Donations 2020 Basketball Court Resurfacing Dec-20 (78,617) Learning Resources – STEM Spheros (5,000) Mother Foundress Day events – Nov-20 (5,000) Learning Resources – Outdoor Play Shed (3,000) Calendar 2021 Gift for Parents (3,000)

P&F Election

• Renomination:
• Assunta Trichilo
• Andrea Romeo
• Alison Newbold
• New Nomination:
• Joe Simpson

Announcement of the P&F Election

Thank you

Closing Prayer

Lord, make me an instrument of your peace. Where there is hatred, let me sow love; Where there is injury, pardon; There there is doubt, faith Where there is despair, hope; Where there is darkness, light; Where there is sadness, joy;

Closing Prayer

O Divine master, grant that I may not so much seek tobe consoled as to console. To be understood as to understand, To be loved as to love, For it is in giving that we receive, It is in pardoning that we are pardoned, It is in dying that we are born to eternal life. Our Lady of Grace All: Pray for us

Our Lady of Grace School

Faith and Wisdom

Connect with us: Our Lady of Grace School Faith and Wisdom w – olg.wa.edu.au e – enquiries@olg.wa.edu.au

I have come that they may have life and have it to the full. John 10:10