[PPT] - Annual East Coast Spiritual Festivity Organizers Conference PowerPoint Presentation

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Organizers Conference

Presentation available online at www.spiritualfestivity.org/call

Annual East Coast Spiritual Festivity

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In this call we will go over the Spiritual Festivity events on

8/10 and 8/17. We will review rules and guidelines, share important information and respond to your questions.

It is important that all representatives and judges attend this
meeting. If you know someone who could not attend, please

forward them this slide deck at http://spiritualfestivity.org/call

To minimize background noise, we ask you to please mute

your phone until the Q&A portion at the end.

Overview

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Agenda

Introductions and roll call
General Announcements
Mission
Registration
Sample Questions
Day of event

○ Communications ○ Schedule ○ Start of event ○ Judging and Scoring ○ During Exams ○ Addressing Disputes ○ Next Round (Quarter Finals or Semi-Finals) ○ Before you leave

Q&A

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Introductions & participants roll call Please state your

Name
Church you represent
Your role in the event

If we do not have your contact information, kindly provide it at the end of this call or enter them online by visiting www.

spiritualfestivity.org/contact-us

Introductions

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"For your word has given me life" - Psalm 119:50 Our mission is to draw the participants to God's living word and through the word they may grow in their relationship with God and the fellowship of His children

Mission

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10th Annual Junior High Spiritual Festivity August 10th 2019 23th Annual High School & College Spiritual Festivity August 17th 2019

The events

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Registration fee is $20 per participant. Individual exam remains the same at

$10 per participant.

Individual winners this year will receive a CHECK

○ 1st place winner - $100 ○ 2nd place winner - $75 ○ 3rd place winner - $50

BOTH EVENTS will be giving a talk for all participants in the main church. We’d like

to use this time for spiritual benefit. Please encourage your teams to attend.

We’re able to accept credit cards this year during registration.

Important Announcements

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Please confirm number of teams and judges participating this

year with your contact person - DEADLINE WEDENESDAY

Due to the large number of teams, at least two qualified

judges from each church are needed to ensure the success

f the event
Online registration is now open. Please check with your

church representative for a registration info. Registration closes two days before the event. During the registration period, you will be able to revise the list of participants.

To facilitate registration and begin event on time, please

finalize your participants during the registration period

Registration

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Registration Continued

Junior High Participant: in 6th,7th,8th grades (Also: 5th going

to 6th in September and 8th going to 9th in September)

High School Participant: in 9th, 10th, 11th, 12th grades (Also:

8th going to 9th in September and 12th graduating June)

College Participant: Freshmen, Sophomores, Juniors,

Seniors (Also: entering College in September and individuals up to and including 24 years of age)

A Participant who can belong to two age groups shall sign up

for either group. Cannot participate in both groups

Event fees: $20 per participant + $10 if taking multiple

choice exam. We accept cash or checks as well as credit

cards. Please make checks payable to "St. George Coptic

Church"

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Sample questions are posted on the event website for students to be better prepared for the type and style of questions to

expect. Some sample questions may appear on the exam.

Junior High sample questions are now posted on the website High School & College sample questions are now posted on the website Please check the sample questions page regularly for updates and please send us sample questions to post.

Sample Questions

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Communications
Schedule
Start of event
Judging and Scoring
During Exams
Addressing Disputes
Next Round (Quarter Finals or Semi-Finals)

Day of event

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Administration Meeting in the Auditorium @10:00 AM
Check TV monitors for scores
Room administrators have special shirts
Administration room
Church Floor Map with location of rooms and restrooms
Announcements over intercom
Via cell phone - please make sure we have your contact

numbers so we can reach you the day of the event

Communication

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Saturday 8/6

Junior High Event Schedule

08:30 – 10:00am Divine Liturgy 10:00 – 10:45am Breakfast & Checkin 10:45 – 11:15am Administration Meeting 11:30 – 3:30pm First Round 3:30 – 4:00pm Individual Exam 4:00 – 5:00pm Round of 16 5:00 – 6:00pm Quarter Final 6:00 – 7:00pm Semi-Final 7:00 – 8:00pm Final, 3rd & 4th Place 8:00 – 8:30pm Awards Ceremony 8:30 – 9:00pm Vespers

Schedule & Map available at www.spiritualfestivity.org

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Schedule

08:30 – 10:30am Divine Liturgy Saturday 8/13

High School & College Event

08:30 – 10:00am Divine Liturgy 10:00 – 10:45am Breakfast & Checkin 10:45 – 11:15am Administration Meeting 11:30 – 3:30pm First Round 3:30 – 4:00pm Individual Exam 4:00 – 5:00pm Round of 16 5:00 – 6:00pm Quarter Final 6:00 – 7:00pm Semi-Final 7:00 – 8:00pm Final, 3rd & 4th Place 8:00 – 8:30pm Awards Ceremony 8:30 – 9:00pm Vespers

Schedule & Map available at www.spiritualfestivity.org

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Please make sure you arrive before 10:00am and check in

with the administration room. Then ensure your judges attend administration meeting at 10:45AM

If you are traveling long distance and believe that your team

will not be able to check in 10:00am please let us know now so we can schedule your team for a later start

The room and times for your team will be displayed on TV

monitors, please ensure your team is in their assigned room

n time for the beginning of the first round promptly at 11:30
Please pay close attention to announcements over intercom

for exam start times

Contact your church representative if you have any trouble

the day of the competition

Start of event

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Good judging is an essential component for the success of

the event. And to ensure objective judging, judges come from all participating churches

It is crucial that judges and representatives from all

participating churches read and become familiar with the event structure and rules

In addition, judges must understand and adhere to judging

and scoring guidelines. If there are any questions, please approach the administrators prior to the event start\

Rules and Scoring guidelines are available at www.spiritualfestivity.

rg/rules

Judging and Scoring

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Judging and Scoring - Continued

Judges please report to your rooms 10 minutes before start
f exam. Please notify your room monitor if you plan to step

away between exams, or if you plan to leave church building

Judges will be fair and unbiased towards one team or

another

Judges will not comment on participating teams throughout

the event. If any questions arise during the event, please

nly approach your room monitor and other judges in your

room

Winners of 1st - 4th places are not to be announced until

awards ceremony

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During Exams

During the exam, only the assigned event administrators will be

taking photos and recording video, please inform your participants to refrain from doing so (photos are allowed between breaks)

Overhead TV monitors will be used to display questions during

the exams as well as hard copies of question on paper will be handed to the teams

During the exam, to reduce distractions, please inform

your participants and audience that cell phone use is prohibited

zero-tolerance policy for cheating because it violates the mission
f this event. During the exam, any participants found with a cheat

sheet or a cell phone will incur a -25 point reduction to the team. And the student will not be allowed to compete for the rest of the event

Only one student from the team can answer the question, other

students on the team are not allowed to speak while the student is responding

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Advice to students:

○ Understand what the question is asking for and avoid answering a different question ○ Rehearse and organize your thoughts before giving the answer ○ Speak your answer loud and clear ○ Do not rush through your answers, speak your answer slowly

you will have enough time to answer (5 minutes in early

rounds and 7 minutes in later rounds) ○ If the question has multiple parts, ensure that you respond to all parts of the question

During Exams - Continued

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Addressing Disputes

A good number of disputes arise due to misunderstanding

event rules. Please ensure that your judges and representatives have read and understand event rules www.spiritualfestivity.org/rules. If you have questions, please approach administration before the event

In an effort to ensure the event stays on schedule with

minimal disruptions, complaints against judging and scoring will not be reviewed until after the event.

Feedback forms will be available, please fill the form and

submit to your room monitor

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Each church is responsible for discussing with their

participants the spirituality of the event

Please stress that the main goal is to benefit from the material

being studied and to focus on the implementation of the material.

Disputes are to be handled in a Christian manner. Please

encourage all servants to remember the responsibility of being a servant.

In efforts to remain on time, please keep all disputes to a

minimum especially those regarding judging or unfair questions. We’ve worked extremely hard to ensure the questions are fair and balanced for both teams.

Disputes

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Next Round (Round of 16, Quarter Finals/Semi-Finals)

Individual exam is conducted during the break after round
ne. Please ensure your participants attend multiple choice

exam in the main church if they registered for it (indicated on their name tag)

Team scores and ranking will be posted on TVs
If your team advances to the next round, please check the

TVs to know which room your team will move to. Please ensure the team is on time for the start of the next round

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Before you leave

If your team does not advance to the next round and you plan to

leave the church, please check out at the administration room and meet with Abouna for participation gifts. Also, judges must check out at the administration room before leaving the church

Same for 3rd and 4th place exam, please do not leave

before checking out

We appreciate your feedback, please provide us with your

feedback in writing before you leave, or visit www.spiritualfestivity.

rg/contact-us after the event

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Fr. Mina Shaheid:

347-466-0368 frminashaheid@gmail. Com

George Mikhail:

201-993-0823 gmick36@yahoo.com

Shiri Shaheid:

347-446-7456 sshaheid@gmail.com

Mirit Kalleeny

717-201-9780 ququwawa13@gmail.com

Youstina Badros:

215-519-9492 ybadross@my.bridgport.edu

www.spiritualfestivity.org

info@spiritualfestivity.org www.spiritualfestivity.org www.spiritualfestivity.org/rules www.spiritualfestivity.org/announce www.spiritualfestivity.org/contact-us

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