Annual Director of Graduate Programs Workshop August 12, 2016 - - PowerPoint PPT Presentation

Annual Director of Graduate Programs Workshop

August 12, 2016

go.ncsu.edu/grad-workshop

Introduction and Opening Remarks

Peter Harries

Administrative Update

Peter Harries

Withdrawal Process

• Previous gateway: Counseling Center
• Moving to an on-line process with workflow

– Only those cases involving mental health issues will be flow to the Counseling Center – Physical health  Student Health Center – Other types (hardship, etc.) will remain in the academic units

• Prior to Census Date – automatic, link to LOA form
• Census Date to 8 weeks  flow through the various workflow pieces

(DGP  AD  Grad School)

• Post-eight week and retroactive  better documentation required

Monitoring Graduate Students

• Mental health issues are impacting a growing number of

students

• Signs?

– Falling off people’s ‘radars’ – Sudden change in academic performance

Handbook Revisions

• Process started with several portions passed by the

Admin Board

• Will continue the revision process during the coming

year with the goal of completing the entire Handbook by the end of Spring 2017

• Will also require revision of various Rules and

Regulations

• Most of the changes revolve around increased clarity of

various policies

CIRTL (Center for the Integration of Research, Teaching, and Learning)

• NC State now a member with programming

developing through 2016-17

• Focused on implementing and advancing effective

teaching practices

• Spearheaded by a collaboration between faculty and

the Graduate School

Centralized Residency

• Rumor has it: the system will roll out this Fall for Ugrad and NDS
• Grad into the system the following year??
• Independent system developed for GA

– Will encompass UNC schools as well as community colleges – Will ‘ping’ against various state agency databases – Will also cover reclassifications – NC State will have no role in evaluations

• Recent ‘upgrades’:

– Only those requesting residency will be required to do it

Discussion Topics

• Nature of the dissertation

– Submitted papers and the committee

• Termination

– Department policies/approaches

• Others?

Questions?

Peter Harries

Office of International Services (OIS)

Elizabeth James

Employment

• F-1 and J-1 students are limited to a total of 20 hours per

week of on-campus employment during semesters.

• Graduate Industrial Traineeships- Must be approved by

OIS, and also cannot exceed 20 hours per week during the semester

• Students graduating must stop working as of the end

date of their I-20/DS-2019 (graduation date of that term). Must be work authorized (OPT or Academic Training) beyond that date

STEM OPT Changes

• Students seeking 24 month extension of OPT based on

qualified STEM field no longer able to be in unpaid positions

• Information on the changes are discussed at length in a video
• n our website, and new requirements are on our webpage

https://internationalservices.ncsu.edu/stem-opt-extension/

• If working at NC State, student must have training plan signed
• ff on by PI and International Employment

https://www.ncsu.edu/human_resources/intemployment/

Reduced Course Load

• New international students are allowed to drop below a full

course load in their first semester for the following reasons: – Initial difficulty with English Language – Initial difficulty with reading requirements – Unfamiliarity with American teaching methods

• International students are allowed to drop below a full course

load at any point in their program for: – Improper Course level placement – Documented illness or medical condition (including psychological)

• International students in their final semester may drop below full

course load to take only those credits required to complete the degree*

*DE credits cannot be sole enrollment in final semester

Questions?

Office of International Services

NC State Office of General Counsel

Bradley Trahan

Topics of Discussion

• Clery Training
• FERPA

Clery Act Clery Training Hyperlink

Presented by Brad Trahan, OGC and Captain Ian Kendrick, NC State Police

FERPA

• FERPA prohibits NC State

from disclosing student education records (or information from education records) to anyone other than the student, unless the student provides consent

• r an exception applies.

FERPA Education Records

• Education records are

not limited to academic records but any record related to a student which is maintained by NC State – emails, schedules, accounts, financial aid records, applications.

FERPA Exceptions

• Directory Information
• School Officials with a Legitimate Educational Interest
• Health or safety emergency

FERPA and Student Applications

• What is Directory

Information from an Application?

• Who are School Officials?
• What is a Legitimate

Educational Interest?

Collection of Application Information

• “Apply Yourself”

– Bio/Demo Info, Obj statement, Recs, Transcripts, Personal Statements, CV/Resume, Test Scores, Campus Safety Qs, – Should never be soliciting Fin Aid Info or ADA Info. – Privacy Related Terms and Conditions

• “Next Gen Admissions”

– Only authorized users should be permitted to access Next Gen Admissions (i.e. – School Officials with a Legitimate Educational Interest) Application Information contains PII and thus can only be maintained in certain locations on campus that have been approved by NC State OIT Security and Compliance

Questions?

NC State Office of General Counsel Sarah Lannom, Associate General Counsel Shawn Troxler, Assistant General Counsel Brad Trahan, University Compliance Manager

Lunch & Roundtable Discussion

NC State Graduate Student Association GSA (formerly UGSA)

gsa.ncsu.edu

Student participation in GSA

• 1-2 representatives from every Grad Student

Association – All members serve on an internal committee

• All-Council Meeting: Last Monday of every

month, 6:45 pm in Talley Senate Chamber

Internal Committees

• Community Service
• Departmental outreach and leadership
• Publicity
• Research Recognition
• Special Projects
• Teaching Effectiveness
• Social

GSA funding and recognition for all graduate students

• Conference travel awards – up to $1,500

(HIGHLY competitive) – Fall deadline: September 15 – Spring deadline: February 15

• Teaching awards
• Graduate Research Symposium

Funding and recognition for participation in GSA

• For individual representatives: committee

participation and recognition

• For GSAs (must be in good standing):

chapter rebates, block grants, start-up funds, Best Practices Award

Other benefits of GSA participation

• Bring graduate student perspectives to

administrators’ attention

• Learn about NCSU resources
• Meet other grad students in other

disciplines

• Practice professionalism
• Free food 

GSA’s requests for DGPs

• Think of GSA as another resource and
• pportunity for graduate students
• Let us know how we can be a resource for

you

• What do your new students need to hear

about us?

Questions?

Graduate Student Association GSA

Three Minute Thesis Competition

Meagan Kittle Autry

Tuesday, October 25 at 3pm Duke Energy Hall Hunt Library go.ncsu.edu/3mt

Key details

• Goal: Improve public speaking skills and share

important work graduate students are doing

• Who’s eligible: Doctoral candidates
• Students must register to compete in preliminary

competitions

• Prelims: October 4-6
• Cash prizes for 1st, 2nd and Audience’s Choice

go.ncsu.edu/3mt

Questions?

Three Minute Thesis

International Opportunities

Michael Bustle

GTI Programs for Graduate Student Success

• Colloquium on US Culture and Education (3 credits)
• Cross-cultural Competency Training
• Cultural Exchange Network (CENet)

www.ncsu.edu/gti

Colloquium on US Culture and Education (GTI 401)

1. Academic Success

• citing sources
• creative/critical thinking
• Writing, test-taking, using campus

resources

2. Cultural Success

• Soft skills
• Appropriate & Successful

Communications

• Relational skills with faculty,

American classmates

Fall Course for International Graduate Students

Cultural Exchange Network (CENet)

• 600+ NC State students

(International and Domestic)

• Academic, Cultural,

Recreational, and Service Projects

• No cost to students
• Explore cultural

differences and similarities

• Make friends

www.ncsu.edu/gti

Questions?

GTI Programs

Graduate Student Support Plan (GSSP) Open Forum

Michael Walker

What is the GSSP?

The Graduate Student Support Plan (GSSP) is a financial award package used to attract top students to NC State University. Graduate students eligible for the Plan receive health insurance and tuition support at no cost to them.

Size & Scope

Participation: Over 3,000 students; ~ 40% of all on-campus graduate students Funding: 2015-2016 Academic Year | Over $46 million

• $32 M – Graduate School
• ~$15 M – Other Funding Sources (including grants)

Eligibility Requirements

(1) Active in an on-campus master’s or PhD degree program

– Distance Education (DE) and graduate certificate program students do not qualify for the Plan.

(2) Active, qualifying graduate appointment

– Fellowship, RA, TA, RA/TA, or Extension Assistantship – At least, $8,000 annualized (~$308 bi-weekly compensation or ~$667/month award) – Begins on or before Census Day (10th day of classes)

• Must extend, at least, 30 days beyond the first day of classes (to

initially qualify) and through the semester’s duration to receive full award.

(3) Enrolled full-time, at all times (4) Within allowed semesters for tuition support (fall & spring only)

– Master’s – 4 semesters – PhD with a previous master’s – 8 semesters – PhD without a previous master’s – 10 semesters

*See GSSP Eligibility Summary or GSSP Handbook for complete details.

Funding the GSSP

The source of the student’s stipend determines “who pays” for GSSP benefits. GSSP Funding Chart (within allowed semesters)

GSSP For Students: go.ncsu.edu/gssp GSSP For Administrators: go.ncsu.edu/gssp-admin

Questions?

GSSP

Recruiting Discussion

Peter Harries

Open Forum / Discussion

All