Ann Arbor VA Credentialing Academic Year 2020 - 2021 VA Trainee - - PowerPoint PPT Presentation

Ann Arbor VA Credentialing

Academic Year 2020 - 2021

VA Trainee On-boarding

• 1. Trainee Guide and Requirements
• Talent Management System (TMS)
• Fingerprints
• How to complete and submit VA Paperwork
• 2. Trainee Application

Talent Management System (TMS)

• TMS Self-enroll
• Complete Mandatory Training for

Trainees (MTT)

• Save certificate for later submission

New to the VA

• Request TMS account transfer
• Complete Mandatory Training for

Trainees (MTT)

• Save certificate for later submission

Pervious VA rotation at a different VA facility

Fingerprints

Up to 120 days before start date Any VA HR department Ann Arbor VA fingerprints

• Refer to the Guide for hours/address/map
• Present a photo ID

Other VA HR fingerprints

• Present a photo ID
• Complete Fingerprint Request Form

No need for fingerprints if you had a recent VA rotation or VA PIV

VA Trainee On-boarding

• 2. Trainee Application

Save to your computer Save Open with Adobe Reader Open Complete all fields as applicable Complete Sign with digital Stamp Signature

• No print or scan no wet signature

Sign

Securely submit to VA Education Staff (specified in the Guide)

• Trainee Application
• TMS MTT certificate

Submit

VA Trainee On-boarding

• 2. Trainee Application
• Registration form
• VA Application form
• Declaration of employment
• Drug Testing Memo
• Without Compensation Letter
• Fingerprint Request form
• Affidavits

VA Trainee On-boarding

• 2. Trainee Application
• Registration form
• VA Application form
• Declaration of employment
• Drug Testing Memo
• Without Compensation Letter
• Fingerprint Request form
• Affidavits

VA Trainee On-boarding

• 2. Trainee Application
• Registration form
• VA Application form
• Declaration of employment
• Drug Testing Memo
• Without Compensation Letter
• Fingerprint Request form
• Affidavits

VA Trainee On-boarding

• 2. Trainee Application
• Registration form
• VA Application form
• Declaration of employment
• Drug Testing Memo
• Without Compensation Letter
• Fingerprint Request form
• Affidavits

VA Trainee On-boarding

• 2. Trainee Application
• Registration form
• VA Application form
• Declaration of employment
• Drug Testing Memo
• Without Compensation Letter
• Fingerprint Request form
• Affidavits

VA Account Ready

You will receive an email with instructions from our

• ffice for Login Passwords and PIV

Do Not Ignore

Report to HR with 2 forms of ID (State or Federal)

• Take PIV Photo
• PIV issue (maybe complete on the same visit)

Initial login 30 days from the account creation

• Network account
• Computerized Patient Record System (CPRS) account

!

• Network account established
• Computerized Patient Record System (CPRS) account establishes
• PIV Sponsored

Account Timeline and Maintenance

Account Created

Initial Login 30 Days 90 Days TMS MTT Current redo every 365 Days 90 Days No Login Network Account Disables CPRS Diusered No Login Network Account Terminated CPRS Terminated No Login Network Account Disables CPRS Diusered Fail to complete training Network account Disabled 365 Days TMS MTT Completed 365 Days

Maintain your VA account

• TMS: complete MTT every 365 days
• Login to Network account every 89 days
• Login to CPRS account 89 days days
• Do not exceed 180 days of no login to Network and Vista/CPRS

account

Account Status/Lost Access

Network and CPRS account Problem Remedy Login >90 days and <180 days since login: disabled 1-855-NSD-HELP (immediate repair); Local HELP Desk if only CPRS issue Login >180 days since login: terminated Trainee Office; repair will take 3-14 days Yearly TMS not completed 1-30 days beyond 1 year Call 1-855-NSD-HELP and complete TMS (immediate fix) 31-60 days beyond 1 year Complete TMS and then contact Trainee Education Office. >60 days beyond 1 year

• Problem. Contact Trainee Education Office

ASAP; repair will take 3-14 days.

VA ANN ARBOR HEALTHCARE SYSTEM

VA Parking

1 day – 2 weeks before start date

• 1. Stop by our office to receive a parking memo, take liberty elevator to the 9th

floor, room A926B

• 2. Take parking memo to Agent Cashier, take Liberty elevator to the Basement, take

left Agent Cashier Window will be by the Emergency Department station B-2 The

• ffice next to AOD.
• 3. Pay for the parking (cash or check). Agent cashier will give you a receipt.
• 4. Take receipt and car registration to the police in the Basement, room BB-78 they

will give you a permit to display in your car.

• 5. Check with the police if you need an access card for the gate for parking. If you

need an access card for entry doors Cost for Student Parking: $17.50 - 4 Weeks $13.25 - 3 Weeks $8.75 - 2 Weeks $4.50 - 1 Week

Questions